Add New Fields

This page will provide instructions on how to add new fields as one of the workflows when you want to change the data schema in Rapla.

Overview

Adding a new field when adding resources or creating events in Rapla is possible. By default, the fields that you can currently see are based on the requirements you have discussed with us during the onboarding process. Refer to the Workflow below for the instructions on how to add new fields.

Workflow

1. Go to the Event Type or Resources Type folder on the left-side menus. Select the event or resources type that you want to add a new field. Right-click on it and select the Edit option.

2. It will open the Edit window of that event type or resources type that you've selected. Check the Attributes section and double-check if the field that you want to add does not exist yet. If the field is already existing, you just need to go through the process of making it visible.

To add a new field, click the New button on top of the Attributes section. This will add a new attribute with all the fields that you need to fill out.

Refer to the table below for a description of each field that you need to enter when adding a new field to an event or resources type:

Field Name	Description
Name	name of the new field that you want to appear on the main view, e.g. Event Fee
Key*	the attribute equivalent name you want for that field to have, recommended format: the same as the Name field but all capital and replace spaces with an underscore, e.g. EVENT_FEE
Type	the field type of your attribute, depending on how you want the field to be filled out, this will be discussed in detail below.
Default	let you set a default value of your new field, you can set it as blank if you don't want to indicate a default value for this field
Edit View	choose Main View if you want the field to be displayed in the create event type fields, Additional Information if *, and Invisible if you don't want to make it available yet
Options

Field Type

Type	Description
Yes|No	select this type if you want the field to be added answerable by a yes or a no
Text	if it's a free-text entry field
Integer	if you require a number to be inputted
Category	select this type if the field is one of the categories under the Categories folder. Note that after selecting this type, you have to select the Root folder from the Categories section and you can also select a Default from the options available in that selected root category folder
Resource	select this type if the field is intended to select a list of available resources from a resource type (e.g. Facility, Equipment, Staff), note that you can also set if it's a multi-select field
Date	if the field is intended to be filled out with a date format

3. Click the Save button to add the new field.

SUCCESS:

Clicking the Save button will now add the field to the event or resource type fields when creating that type of event or resource. Following the example above, refer to the before and after screenshots below.

Before	After