Facility

This page will provide instructions on how to add a facility as one type of resource in Rapla.

Overview

Facilities are one of the many types of resources you can add to be managed in Rapla. By default, you have three resources type: Facility, Equipment, and Staff. Raise a ticket if you want to customise this section and if you want to add more categories as your business requirements change. Alternatively, refer to the Advanced Configuration section.

Workflow

1. Expand the Resources Configuration Folder on the Side Menus. Select the Facility type, right-click on it and select New > Facility.

2. An Edit Resource window will pop up for you to enter the details of the new facility. Refer to the table below for a description of each field.

Add a Facility Field Names	Description
Resource type	By default, it’s set as Facility so you can leave it
Campus	Only applicable if you have two or more campuses
Room Name	Refer to your standard naming convention for rooms in Rapla
Room ID	Refer to your standard Room ID coding in Rapla
facility type	It can be either of these types (highly customisable): tutorial room, lecture theatre, classroom, computer lab, meeting room, auditorium, Zoom
capacity	Maximum capacity of the facility added
keywords	You can add keywords here (very useful when adding Filters)
Hold back conflicts: Yes No	If Yes Rapla will disregard conflicts created against the facility

3. Click the Save button after filling out the required information. The new facility you’ve added will now be shown under the Resources > Facility type folder.

NOTE:

For adding equipment and staff as resources, you basically follow the same instructions as above except for the fields or information that you need to enter. See the next two pages for the fields or information you need to enter for adding equipment and staff in Rapla.