Generic Meeting

This page will provide the instructions when creating a Generic event type in Rapla.

Overview

Generic Meeting is one of the types of events you can add to be managed in Rapla. By default, you have four event types: Paradigm Session, Generic Meeting, Generic Event, and Student Booking. Raise a ticket if you want to customise this section and if you want to add more event types as your business requirements change. Alternatively, refer to the Advanced Configuration section.

Workflow

NOTE:

This type of event will not be synchronised to Paradigm but is created as a guide in case you will use Rapla to manage all your other resources when setting up generic meetings, events, and student bookings.

1. Select the Date and the Time Period where you want your event to fall from the Top Menu Bar. The Main Calendar View will change accordingly.

2. Use the left mouse (drag and drop) to mark the time duration, against the Day column for the specific appointment you want to. The marked rows are highlighted in pale blue (as below).

3. Right-click on the highlighted rows (selected time), and a new context menu appears, then select the Paradigm Session event type: Generic Meeting

4. A New Event window will appear. Note that there are three sections involved to successfully create a Generic Meeting event type:

Section 1: Event Type Fields

There are only two fields that you need to fill out when adding a generic meeting in Rapla:

Field Name	Description
Meeting Name
Reservation Name

Section 2: Appointments

Fill out the start and end date, and select whether it is a single event or a recurring one. For recurring events, you can exclude public holidays or semester breaks if applicable by adding exceptions. You can also add two or more appointments with the same event details as necessary and required. Refer to the workflows below.

Repeat EventsUse Multiple AppointmentsAdd Exception Dates

Section 3: Allocations

Allocate your resources here needed for the event. Add the resources from the left-hand side to the right section by either double-clicking or clicking on the resource and clicking the Add button. Resources with a red x mark on them will create conflict if you will select them. Refer to the workflow link below for the details on allocating resources.

Allocate Resources