Course Enrolment: Student TCSI Edit
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Paradigm Knowledge Base
Last updated
The Course Enrolment > Student TCSI Edit screen serves as a platform for verifying TCSI-reportable student data. Additionally, it encompasses the Course Enrolment sub-packets that need to be reported based on individual student circumstances.
Load the student's record and navigate to Student > Course Enrolment > Student TCSI Edit menus on the side.
Make sure that the correct Course Enrolment is loaded and selected.
Edit the required sections accordingly. For a comprehensive understanding of each section's purpose, please refer to the information provided below.
When a student is enrolled in multiple courses, you can easily switch between courses by clicking the "EDIT" button associated with each course. This action dynamically updates the TCSI-reportable data and corresponding sections below, ensuring accuracy and relevance.
The student's personal details are populated from the Student > Edit Details page. Most of the fields here are read-only.
Fields in this section | Mode - Location within paradigm |
TCSI: Student UID | Read only - Directly from TCSI |
Tax File Number | Read only - From Student > Course Enrolment |
Student Number | Read Only - From Student > Edit details |
USI Student Number | Read Only - From Student > Edit details |
CHESSN No | Read Only - From Student > Edit details |
Given Names | Read Only - From Student > Edit details |
Student middle or other names | Read Only - From Student > Edit details |
Family Name | Read Only - From Student > Edit details |
Gender | Read Only - From Student > Edit details |
DOB | Read Only - From Student > Edit details |
Oversea Student | Editable & required |
The student's personal details are populated from the Student > Student Details > Edit Contact Info page > Billing
Fields in this section | Mode - Location within paradigm |
Address Line 1 | Read Only - From Student >Contact details > Billing Address |
Address Line 2 | Read Only - From Student >Contact details > Billing Address |
Suburb | Read Only - From Student >Contact details > Billing Address |
State | Read Only - Drop Box (Australia only)From Student >Contact details > Billing Address |
State | Read Only - Free Text Field for International Addresses |
Postcode | Read Only - From Student >Contact details > Billing Address |
Country | Read Only - From Student >Contact details > Billing Address |
The student's personal details are populated from the Student > Student Details > Edit Contact Info page > Residential
Fields that need to be completed in this section:
Fields in this section | Mode - Location within paradigm |
Post Code | Read Only - From Student >Contact details > Term Address |
Country | Read Only - From Student >Contact details > Term Address |
In What Country were you born | Editable & required |
Citizenship | Read Only - From Student >Edit details |
Language spoken at home | Editable & required |
Are you of Australian Aboriginal or Torres Strait Islander descent | Editable & required |
Level Left school | Editable & required |
Year left school | Editable & required |
Year | Editable & only required if previous answer needs a year. |
Highest Educational Attainment parent 1 | Editable & required |
Highest Educational Attainment parent 2 | Editable & required |
The Student: Disability record only needs to be completed if a student HAS a disability.
A new record needs to be completed for each type of disability. e.g. If a student is Vision impaired complete one new record. If the student is visually impaired and has a medical condition, a separate disability record is needed for each disability.
Fields in this section | Mode - Location within paradigm |
Disability Code | Editable & required |
Effective from Date | Editable & required |
Effective to date | Editable & only required if the condition ends |
Entity Status | Editable & required |
DEST UID | Read only - Directly from TCSI |
Validation Status | Read only - Directly from TCSI |
The Student: Citizenship record needs to be initially completed each time the student commences a new course. After that, an additional record would only need to be created for that course if the student changes citizenship.
Fields in this section | Mode - Location within paradigm |
Citizen Resident Code | Editable & required |
Effective From Date | Editable & required |
Entity status | Editable & required |
DEST Uid | Read only - Directly from TCSI |
Validation Status | Read only - Directly from TCSI |
The Student: Commonwealth Scholarship record is only completed by institutions that have both HECS and Commonwealth Scholarships.
Fields in this section | Mode - Location within paradigm |
Reporting year | Editable & required |
Reporting Period | Editable & required |
Commonwealth Scholarship type | Editable & required |
Commonwealth Scholarship amount | Editable & required |
Commonwealth Scholarship status code | Editable & required |
Commonwealth Scholarship termination reason code | Editable & required |
Entity Status | Editable & required |
DEST Uid | Read only - Directly from TCSI |
Validation Status | Read only - Directly from TCSI |
Course Enrolment Details data entry
The Course Enrolment details are populated from the Student > Course Enrolment >Course page. Some of the fields here are read-only.
Fields in this section | Mode - Location within paradigm |
Program Enrolment Internal Paradigm Id | Read only - Paradigm internal code |
Course | Read only - From Student > Course Enrolment |
Start date | Read only - From Student > Course Enrolment |
Expected End date | Read only - From Student > Course Enrolment |
Enrolment Status | Read only - From Student > Course Enrolment |
Agent | Read only - From Student > Course Enrolment |
Funding type | Read only - From Student > Course Enrolment |
HEIMS Student Status | Editable & required |
Australian Tertiary Admission Rank | Editable & required |
Selection Rank | Editable & required |
Highest Attainment Code | Editable & required |
Course Enrolment: Admission data entry
The Course Enrolment: The admission record is to be completed for each new student based on the method (up to 2) of entry into the enrolled course.
Fields that need to be completed in this section:
Fields in this section | Mode - Location within paradigm |
Basis For admission code | Editable & required |
Entity Status | Editable & required |
DEST Uid | Read only - Directly from TCSI |
Validation Status | Read only - Directly from TCSI |
Course Enrolment: Prior credit data entry
The Course Enrolment: Prior Credit record is only completed for students who are granted credit points (RPL, RPE, Status, Credit Transfer, Advanced Standing) toward the enrolled Course
Fields in this section | Mode - Location within paradigm |
Credit Used value | Editable & required |
Credit Basis code | Editable & required |
Credit Provider code | Editable & required |
Entity status | Editable & required |
DEST Uid | Read only - Directly from TCSI |
Validation Status | Read only - Directly from TCSI |
Course Enrolment: Specialisation data entry
The Course Enrolment: Specialisation packet is only required to be submitted and validated by TCSI at the time that the Course Enrolment becomes Completed (within 7 days). The packet creation was often being missed by our clients at completion time, so we automated the process by creating the specialisation packet according to the trigger criteria listed below. The specialisation packet will automatically be created only if the packet has not already been created manually.
The Course Enrolment: Specialisation packet will only need to be completed, when a student has a course major in their course enrolment, that is different to the field of education code that is assigned to that Course. e.g. A Bachelor of Arts 120105 with a major in English 091501
BE ADVISED:
There is no need to create a specialisation packet for a Course Enrolment in any Non-Award Courses. TCSI has no need for a specialisation packet for any non-award courses. Please do not create any specialisation packets for these courses.
The student's course enrolment record must meet these criteria in order for the Specialisation Packet to become required for submission, and to be automatically submitted to TCSI for validation by Paradigm:
Any unit enrolment that has a census date, for a Unit enrolment with a start date on or after '01/01/2022'.
Course Enrolment with a UID value in dest_uid15 (making the course enrolment a TCSI reportable record).
The Base Course has a dest_course_type E310 of '30,' '41,' '42,' or '50.'
The field_of_education code E461 is not equal to '0000,' OR an existing Field Of Education packet exists.
The specialisation packet is solely related to the course enrolment record, and the packet is not related to the E464 field on the scheduled unit.
The creation of a unit enrolment triggers the creation of the specialisation packet, provided that the unit enrolment enables the course enrolment to meet the criteria outlined above. However, the specialisation packet is not required by TCSI until the course enrolment status is 'Completed', but it can be created at any time, when the other criteria have been met.
The specialisation packet will be automatically created when the course enrolment status is 'Completed,' provided that the packet has not already been created. If a client wishes to create a separate specialisation packet with an E461 value different from the base course, they must do so manually, as there is no automated process for this.
In summary, there is no automatic process to create any specialisation packet at the time of creation of a unit enrolment, because the specialisation packet is only related to course enrolment, not unit enrolment.
NOTE:
The Field of Education code (E461) recorded on the Course Base Record’s Field of Education packet, must not end in “00” (the education field Group Level) as a value ending in “00” is not specific enough for TCSI purposes of reporting. It requires a value that represents an education field Item Level.
Fields in this section | Mode - Location within paradigm |
Specialisation Code | Editable & required |
Entity Status | Editable & required |
DEST UID | Read only - Directly from TCSI |
Validation Status | Read only - Directly from TCSI |
This section is only required for HDR Students
Course Enrolment: HDR End-User Engagement data entry
The Course Enrolment: HDR End-User Engagement record is only completed for Students who are undertaking a Higher Degree Research Course
Fields in this section | Mode - Location within paradigm |
Higher Degree by Research End-User Engagement Code |
|
Effective From date |
|
Effective to date |
|
Entity status |
|
This section is only required for HDR Students
Course Enrolment: Scholarship data entry
The Course Enrolment: The scholarship is only completed for Students who are receiving a Research Training Program Scholarship
Fields that need to be completed in this section:
Scholarship type E487
Effective From date E609
Effective to date (if required) E610
Entity status (Active for a current record)
Course Enrolment: RTP Stipend Amount (Only required for HDR Students)
Course Enrolment: RTP Stipend Amount data entry
The Course Enrolment: RTP Stipend Amount record is only completed for Students who are receiving a Research Training Program Scholarship to indicate the amount of Scholarship being received.
Fields that need to be completed in this section:
The student version of the page can allow students to confirm their details and verify them themselves. This can be particularly useful for large institutions.
A “Check and Confirm” option can be set up by the system to ensure that student users can be directed to the page intermittently to ensure that data is kept up to date. The frequency of visits is determined by the ‘HEIMS Last validated’ field in the Student>Course Enrolment>Course Page. If this field/date is blank the student will be directed to the Student TCSI Confirm details page when they next log in. After the initial validation, the student will be directed to the page every three months. This is to ensure that it is checked every enrolment period.
Please consult with the Silverband support team to enable the “Check and Confirm” functionality. TCSI Errors generated by this screen will not be displayed to Student Users
The Elements below are taken from the Student Residential information sections. It is critical that these are regularly checked, updated and also confirmed by the student.
Element |
E410 - Residential Street Address |
E469 - Residential Address Suburb |
E470 - Residential Address State |
E320 - Residential Address Postcode |
E658 - Residential Address Country Code |
To set up this page ready for students to validate it themselves some fields are required by TCSI and will need to be configured. The institution will need to decide how much of the data you will allow the students to verify themselves. Some fields will automatically be greyed out as they are populated from other parts of the system and are read-only.
Field Names | Read Only |
Student Details Section |
|
Student Number - E313 | Read Only - From Student > Edit details |
USI Student Number | Editable & required |
Student Given name - E403 | Read Only - From Student > Edit details |
Student middle or other name(s) - E404 | Read Only - From Student > Edit details |
Family Name - E402 | Read Only - From Student > Edit details |
Gender - E315 | Read Only - From Student > Edit details |
DOB | Read Only - From Student > Edit details |
Highest Educational Attainment Parent 1 | Editable & required |
Highest Educational Attainment Parent 2 | Editable & required |
In what Country were you born | Editable & required |
Citizenship | Read Only - From Student > Edit details |
Year of Arrival in Australia | Editable & Required only if student was NOT born in Australia |
Language spoken at home | Editable & required |
Are you of Australian Aboriginal or Torres Strait Islander descent | Editable & Required only if the student WAS born in Australia |
Level left School | Editable & required |
Year Left School | Editable & required |
Do you have any disability, impairment or long term medical condition | Editable & Only required if the student has |
Local Address |
|
To | Editable & required |
Residential Attn name | Editable & required |
Property Name | Editable & required |
Residential Sub-address | Editable & required |
Street number | Editable & required |
Street Name | Editable & required |
Postal Box | Editable & required |
City | Editable & required |
Postcode | Editable & required |
State | Editable & required |
or | Editable & required |
Country | Editable & required |
Mobile | Editable & required |
Home | Editable & required |
Day Phone | Editable & required |
Fax | Editable & required |
Editable & required | |
Web Address | Editable & Optional |
IM Protocol | Editable & Optional |
IM Address | Editable & Optional |
Home Country Address |
|
To | Editable & required |
Billing Attn name | Editable & required |
Property Name | Editable & required |
Billing Sub-address | Editable & required |
Street number | Editable & required |
Street Name | Editable & required |
Postal Box | Editable & required |
City | Editable & required |
Postcode | Editable & required |
State | Editable & required |
or | Editable & required |
Country | Editable & required |
Mobile | Editable & required |
Home | Editable & required |
Day Phone | Editable & required |
Fax |
|
| |
Web Address |
|
IM Protocol |
|
IM Address |
|
Emergency / Parent / Guardian Address |
|
Emergency Contact Name | Editable & Optional (Free Text) |
Emergency Contact Relationship | Editable & Optional (Free Text) |
Emergency Contact details | Editable & Optional (Free Text) |
To | Editable & Optional |
Billing Attn name | Editable & Optional |
Property Name | Editable & Optional |
Billing Sub-address | Editable & Optional |
Street number | Editable & Optional |
Street Name | Editable & Optional |
Postal Box | Editable & Optional |
City | Editable & Optional |
Postcode | Editable & Optional |
State | Editable & Optional |
or | Editable & Optional |
Country | Editable & Optional |
Mobile | Editable & Optional |
Home | Editable & Optional |
Day Phone | Editable & Optional |
Fax |
|
| |
Web Address |
|
IM Protocol |
|
IM Address |
|
Course Enrolment Details |
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Course | Read Only - From Student > Course Enrolment > Course |
Start Date | Read Only - From Student > Course Enrolment > Course |
Expected End date | Read Only - From Student > Course Enrolment > Course |
Contact hours (Full/Part) | Read Only - From Student > Course Enrolment > Course |
Program Enrolment TCSI Uid | Read only - Directly from TCSI |
Enrolment Status | Read Only - From Student > Course Enrolment > Course |
Agent | Read Only - From Student > Course Enrolment > Course |
Funding type | Read Only - From Student > Course Enrolment > Course |
Australian Tertiary Admission Rank | Editable & Optional |
Selection Rank | Editable & Optional |
Highest Attainment Code | Editable & Optional |
Once the student has confirmed their details and satisfied the validation requirements the system will redirect them to the Student Summary page.
