Course Enrolment: Student TCSI Edit
Last updated
Paradigm Knowledge Base
Last updated
The Course Enrolment > Student TCSI Edit screen serves as a platform for verifying TCSI-reportable student data. Additionally, it encompasses the Course Enrolment sub-packets that need to be reported based on individual student circumstances.
Load the student's record and navigate to Student > Course Enrolment > Student TCSI Edit menus on the side.
Make sure that the correct Course Enrolment is loaded and selected.
Edit the required sections accordingly. For a comprehensive understanding of each section's purpose, please refer to the information provided below.
When a student is enrolled in multiple courses, you can easily switch between courses by clicking the "EDIT" button associated with each course. This action dynamically updates the TCSI-reportable data and corresponding sections below, ensuring accuracy and relevance.
The student's personal details are populated from the Student > Edit Details page. Most of the fields here are read-only.
Fields in this section
Mode - Location within paradigm
TCSI: Student UID
Read only - Directly from TCSI
Tax File Number
Read only - From Student > Course Enrolment
Student Number
Read Only - From Student > Edit details
USI Student Number
Read Only - From Student > Edit details
CHESSN No
Read Only - From Student > Edit details
Given Names
Read Only - From Student > Edit details
Student middle or other names
Read Only - From Student > Edit details
Family Name
Read Only - From Student > Edit details
Gender
Read Only - From Student > Edit details
DOB
Read Only - From Student > Edit details
Oversea Student
Editable & required
The student's personal details are populated from the Student > Student Details > Edit Contact Info page > Billing
Fields in this section
Mode - Location within paradigm
Address Line 1
Read Only - From Student >Contact details > Billing Address
Address Line 2
Read Only - From Student >Contact details > Billing Address
Suburb
Read Only - From Student >Contact details > Billing Address
State
Read Only - Drop Box (Australia only)From Student >Contact details > Billing Address
State
Read Only - Free Text Field for International Addresses
Postcode
Read Only - From Student >Contact details > Billing Address
Country
Read Only - From Student >Contact details > Billing Address
The student's personal details are populated from the Student > Student Details > Edit Contact Info page > Residential
Fields that need to be completed in this section:
Fields in this section
Mode - Location within paradigm
Post Code
Read Only - From Student >Contact details > Term Address
Country
Read Only - From Student >Contact details > Term Address
In What Country were you born
Editable & required
Citizenship
Read Only - From Student >Edit details
Language spoken at home
Editable & required
Are you of Australian Aboriginal or Torres Strait Islander descent
Editable & required
Level Left school
Editable & required
Year left school
Editable & required
Year
Editable & only required if previous answer needs a year.
Highest Educational Attainment parent 1
Editable & required
Highest Educational Attainment parent 2
Editable & required
The Student: Disability record only needs to be completed if a student HAS a disability.
A new record needs to be completed for each type of disability. e.g. If a student is Vision impaired complete one new record. If the student is visually impaired and has a medical condition, a separate disability record is needed for each disability.
Fields in this section
Mode - Location within paradigm
Disability Code
Editable & required
Effective from Date
Editable & required
Effective to date
Editable & only required if the condition ends
Entity Status
Editable & required
DEST UID
Read only - Directly from TCSI
Validation Status
Read only - Directly from TCSI
The Student: Citizenship record needs to be initially completed each time the student commences a new course. After that, an additional record would only need to be created for that course if the student changes citizenship.
Fields in this section
Mode - Location within paradigm
Citizen Resident Code
Editable & required
Effective From Date
Editable & required
Entity status
Editable & required
DEST Uid
Read only - Directly from TCSI
Validation Status
Read only - Directly from TCSI
The Student: Commonwealth Scholarship record is only completed by institutions that have both HECS and Commonwealth Scholarships.
Fields in this section
Mode - Location within paradigm
Reporting year
Editable & required
Reporting Period
Editable & required
Commonwealth Scholarship type
Editable & required
Commonwealth Scholarship amount
Editable & required
Commonwealth Scholarship status code
Editable & required
Commonwealth Scholarship termination reason code
Editable & required
Entity Status
Editable & required
DEST Uid
Read only - Directly from TCSI
Validation Status
Read only - Directly from TCSI
Course Enrolment Details data entry
The Course Enrolment details are populated from the Student > Course Enrolment >Course page. Some of the fields here are read-only.
Fields in this section
Mode - Location within paradigm
Program Enrolment Internal Paradigm Id
Read only - Paradigm internal code
Course
Read only - From Student > Course Enrolment
Start date
Read only - From Student > Course Enrolment
Expected End date
Read only - From Student > Course Enrolment
Enrolment Status
Read only - From Student > Course Enrolment
Agent
Read only - From Student > Course Enrolment
Funding type
Read only - From Student > Course Enrolment
HEIMS Student Status
Editable & required
Australian Tertiary Admission Rank
Editable & required
Selection Rank
Editable & required
Highest Attainment Code
Editable & required
Course Enrolment: Admission data entry
The Course Enrolment: The admission record is to be completed for each new student based on the method (up to 2) of entry into the enrolled course.
Fields that need to be completed in this section:
Fields in this section
Mode - Location within paradigm
Basis For admission code
Editable & required
Entity Status
Editable & required
DEST Uid
Read only - Directly from TCSI
Validation Status
Read only - Directly from TCSI
Course Enrolment: Prior credit data entry
The Course Enrolment: Prior Credit record is only completed for students who are granted credit points (RPL, RPE, Status, Credit Transfer, Advanced Standing) toward the enrolled Course
Fields in this section
Mode - Location within paradigm
Credit Used value
Editable & required
Credit Basis code
Editable & required
Credit Provider code
Editable & required
Entity status
Editable & required
DEST Uid
Read only - Directly from TCSI
Validation Status
Read only - Directly from TCSI
Course Enrolment: Specialisation data entry
The Course Enrolment: Specialisation packet is only required to be submitted and validated by TCSI at the time that the Course Enrolment becomes Completed (within 7 days). The packet creation was often being missed by our clients at completion time, so we automated the process by creating the specialisation packet according to the trigger criteria listed below. The specialisation packet will automatically be created only if the packet has not already been created manually.
The Course Enrolment: Specialisation packet will only need to be completed, when a student has a course major in their course enrolment, that is different to the field of education code that is assigned to that Course. e.g. A Bachelor of Arts 120105 with a major in English 091501
BE ADVISED:
There is no need to create a specialisation packet for a Course Enrolment in any Non-Award Courses. TCSI has no need for a specialisation packet for any non-award courses. Please do not create any specialisation packets for these courses.
The student's course enrolment record must meet these criteria in order for the Specialisation Packet to become required for submission, and to be automatically submitted to TCSI for validation by Paradigm:
Any unit enrolment that has a census date, for a Course enrolment with a start date that is after '01/01/2022'.
Course Enrolment with a UID value in dest_uid15 (making the course enrolment a TCSI reportable record).
The Base Course has a dest_course_type E310 that IS NOT ONE OF '30', '41', '42', or '50.'
The field_of_education code E461 is not equal to '0000,' and does not end in '00', and an existing Field Of Education packet does not exist.
The specialisation packet is solely related to the course enrolment record, and the packet is not related to the E464 field on the scheduled unit.
The creation of a unit enrolment triggers the creation of the specialisation packet, provided that the unit enrolment enables the course enrolment to meet the criteria outlined above. However, the specialisation packet is not required by TCSI until the course enrolment status is 'Completed', but it can be created at any time, when the other criteria have been met.
The specialisation packet will be automatically created when the course enrolment status is 'Completed,' provided that the packet has not already been created. If a client wishes to create a separate specialisation packet with an E461 value different from the base course, they must do so manually, as there is no automated process for this.
In summary, there is no automatic process to create any specialisation packet at the time of creation of a unit enrolment, because the specialisation packet is only related to course enrolment, not unit enrolment.
NOTE:
The Field of Education code (E461) recorded on the Course Base Record’s Field of Education packet, must not end in “00” (the education field Group Level) as a value ending in “00” is not specific enough for TCSI purposes of reporting. It requires a value that represents an education field Item Level.
Fields in this section
Mode - Location within paradigm
Specialisation Code
Editable & required
Entity Status
Editable & required
DEST UID
Read only - Directly from TCSI
Validation Status
Read only - Directly from TCSI
This section is only required for HDR Students
Course Enrolment: HDR End-User Engagement data entry
The Course Enrolment: HDR End-User Engagement record is only completed for Students who are undertaking a Higher Degree Research Course
Fields in this section
Mode - Location within paradigm
Higher Degree by Research End-User Engagement Code
Effective From date
Effective to date
Entity status
This section is only required for HDR Students
Course Enrolment: Scholarship data entry
The Course Enrolment: The scholarship is only completed for Students who are receiving a Research Training Program Scholarship
Fields that need to be completed in this section:
Scholarship type E487
Effective From date E609
Effective to date (if required) E610
Entity status (Active for a current record)
Course Enrolment: RTP Stipend Amount (Only required for HDR Students)
Course Enrolment: RTP Stipend Amount data entry
The Course Enrolment: RTP Stipend Amount record is only completed for Students who are receiving a Research Training Program Scholarship to indicate the amount of Scholarship being received.
Fields that need to be completed in this section:
The student version of the page can allow students to confirm their details and verify them themselves. This can be particularly useful for large institutions.
A “Check and Confirm” option can be set up by the system to ensure that student users can be directed to the page intermittently to ensure that data is kept up to date. The frequency of visits is determined by the ‘HEIMS Last validated’ field in the Student>Course Enrolment>Course Page. If this field/date is blank the student will be directed to the Student TCSI Confirm details page when they next log in. After the initial validation, the student will be directed to the page every three months. This is to ensure that it is checked every enrolment period.
Please consult with the Silverband support team to enable the “Check and Confirm” functionality. TCSI Errors generated by this screen will not be displayed to Student Users
The Elements below are taken from the Student Residential information sections. It is critical that these are regularly checked, updated and also confirmed by the student.
Element
E410 - Residential Street Address
E469 - Residential Address Suburb
E470 - Residential Address State
E320 - Residential Address Postcode
E658 - Residential Address Country Code
To set up this page ready for students to validate it themselves some fields are required by TCSI and will need to be configured. The institution will need to decide how much of the data you will allow the students to verify themselves. Some fields will automatically be greyed out as they are populated from other parts of the system and are read-only.
Field Names
Read Only
Student Details Section
Student Number - E313
Read Only - From Student > Edit details
USI Student Number
Editable & required
Student Given name - E403
Read Only - From Student > Edit details
Student middle or other name(s) - E404
Read Only - From Student > Edit details
Family Name - E402
Read Only - From Student > Edit details
Gender - E315
Read Only - From Student > Edit details
DOB
Read Only - From Student > Edit details
Highest Educational Attainment Parent 1
Editable & required
Highest Educational Attainment Parent 2
Editable & required
In what Country were you born
Editable & required
Citizenship
Read Only - From Student > Edit details
Year of Arrival in Australia
Editable & Required only if student was NOT born in Australia
Language spoken at home
Editable & required
Are you of Australian Aboriginal or Torres Strait Islander descent
Editable & Required only if the student WAS born in Australia
Level left School
Editable & required
Year Left School
Editable & required
Do you have any disability, impairment or long term medical condition
Editable & Only required if the student has
Local Address
To
Editable & required
Residential Attn name
Editable & required
Property Name
Editable & required
Residential Sub-address
Editable & required
Street number
Editable & required
Street Name
Editable & required
Postal Box
Editable & required
City
Editable & required
Postcode
Editable & required
State
Editable & required
or
Editable & required
Country
Editable & required
Mobile
Editable & required
Home
Editable & required
Day Phone
Editable & required
Fax
Editable & required
Editable & required
Web Address
Editable & Optional
IM Protocol
Editable & Optional
IM Address
Editable & Optional
Home Country Address
To
Editable & required
Billing Attn name
Editable & required
Property Name
Editable & required
Billing Sub-address
Editable & required
Street number
Editable & required
Street Name
Editable & required
Postal Box
Editable & required
City
Editable & required
Postcode
Editable & required
State
Editable & required
or
Editable & required
Country
Editable & required
Mobile
Editable & required
Home
Editable & required
Day Phone
Editable & required
Fax
Web Address
IM Protocol
IM Address
Emergency / Parent / Guardian Address
Emergency Contact Name
Editable & Optional (Free Text)
Emergency Contact Relationship
Editable & Optional (Free Text)
Emergency Contact details
Editable & Optional (Free Text)
To
Editable & Optional
Billing Attn name
Editable & Optional
Property Name
Editable & Optional
Billing Sub-address
Editable & Optional
Street number
Editable & Optional
Street Name
Editable & Optional
Postal Box
Editable & Optional
City
Editable & Optional
Postcode
Editable & Optional
State
Editable & Optional
or
Editable & Optional
Country
Editable & Optional
Mobile
Editable & Optional
Home
Editable & Optional
Day Phone
Editable & Optional
Fax
Web Address
IM Protocol
IM Address
Course Enrolment Details
Course
Read Only - From Student > Course Enrolment > Course
Start Date
Read Only - From Student > Course Enrolment > Course
Expected End date
Read Only - From Student > Course Enrolment > Course
Contact hours (Full/Part)
Read Only - From Student > Course Enrolment > Course
Program Enrolment TCSI Uid
Read only - Directly from TCSI
Enrolment Status
Read Only - From Student > Course Enrolment > Course
Agent
Read Only - From Student > Course Enrolment > Course
Funding type
Read Only - From Student > Course Enrolment > Course
Australian Tertiary Admission Rank
Editable & Optional
Selection Rank
Editable & Optional
Highest Attainment Code
Editable & Optional
Once the student has confirmed their details and satisfied the validation requirements the system will redirect them to the Student Summary page.
