Withdraw Unit Enrolments Pre-Census

This page will provide you with instructions on how to withdraw a Unit Enrolment pre-census

1. Load the Unit Enrolment that you want to withdraw pre-census, see Edit a Unit Enrolment record.

2. In the UNIT DETAILS section, look for the Enrolment Status: field and select Withdrawn from the drop-down list. Click the calendar icon and choose the Withdrawal Date (must be before the Census date).

For a scenario like a student legitimately enrolling into a unit and then deciding to withdraw, update the unit enrolment status to an option that reports a TCSI E355 value of:

• “Withdrew without academic penalty (1)”; or

• “Withdrew due to medical reasons“(6).

You will need to check on your site what enrolment status options are mapped to those specific TCSI E355 codes. Refer to this Knowledge Base article for more details.

checking the Unit Enrolment Census Date when withdrawing units

1. In the FINANCIAL INFORMATION section, edit the following fields. These fields cannot be left blank, and are required *

(A) Unit Fee - Update the Unit fee field to 0.00

(B) Amount Received: Check the Amount Received field is 0.00

(C) Upfront Payment: Check the Upfront Payment field is 0.00

(D) Funding Type: Update the Funding Type to Upfront

Unit Enrolment Financial Information section

1. In the Academic Outcomes unit details section, update the following fields:

(A) Grade Description: Update this field to Withdrawn (This is institution-specific - please ensure correct selection according to your institution's procedures).

(B) Published Grade: Update this field to Withdrawn (This is institution-specific - please ensure correct selection according to your institution's procedures).

Unit Enrolment Academic Outcomes section

1. Click the SAVE UNIT ENROLMENT button after updating the required fields to successfully withdraw a student from the unit before the census date.