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Paradigm Knowledge Base
Paradigm Knowledge Base
  • Paradigm Knowledge Base
  • 🌠Getting Started
    • 🚒Onboarding
    • πŸ”€Terminology
    • πŸ“ŠParadigm Data Model
    • πŸ•ΈοΈParadigm User Interface
      • Login Page
      • Dashboard
      • Student
        • Search
        • Search Course
        • Summary
        • Student Details
        • Course Enrolment
      • Courses
      • Units
      • Providers
      • Contacts
      • Reports
      • System
      • TCSI Reporting
      • Accounting
    • 🎞️Video Library
    • πŸ“žSupport Options
    • ❓Frequently Asked Questions (FAQs)
  • πŸ“˜Curriculum Management
    • Workflows
      • Manage Base Courses
        • Search a Base Course record
        • Add a Base Course
        • Add a Campus File to a Base Course record
        • Add Attachments to Course records
        • Edit a Base Course record
        • Edit the Course Loan Fee Percentage
        • Archive a Base Course Record
        • Delete a Base Course record
        • Copy Course Details to a New Course
        • Duplicate Base Course records
        • Edit Base Course Field Labels
        • Hide Base Course Fields
        • Quality Assurance Checklist
      • Manage Base Units
        • Search a Base Unit record
        • Add Base Units
        • Add Attachments to Base Units
        • Edit a Base Unit
        • Archive a Base Unit Record
        • Delete a Base Unit record
      • Manage Assessments in Base Units
        • Add Base Assessments to Base Units
        • Edit Base Assessments
        • Delete Base Assessments
      • Manage Course Outlines
        • Introduction to Course Outline
          • Course Outline Basics
          • Constraint Types
          • Customise the Course Plan Interface
          • Grid Positioning
          • Course Plan Rules
        • Build the Course Outline
          • Step 1 - Outline the Course Structure, Rules, and Requirements
          • Step 2 - Add the Units that make up the Course as Core or Elective
          • Step 3 - Add the Constraints between Units to follow Course Progression
          • Step 4 - Open the Course Plan for Enrolment
        • Advanced Course Outline
          • Copy Outline Rules between Base Courses
          • Major and Minor Constraint Types
          • Credit Points Enrollable
          • Substitute Units
          • Cross Course Prerequisite Units
          • Multiple Campuses: Manage Scheduled Units in Course Plan
    • Record Types
      • Base Course
      • Base Units
      • Base Assessments
    • FAQs
    • Troubleshooting
      • Error: Specified Course ID cannot start with a digit
      • Error: Could not add unit information (write failure)
      • Error: Unit is set to Read-Only
  • ⏳Academic Scheduling
    • Workflows
      • Manage Scheduled Programs
        • Search a Scheduled Program
        • Add a Scheduled Program
        • Link Scheduled Units to a Scheduled Program
        • Edit a Scheduled Program
      • Manage Scheduled Units
        • Search a Scheduled Unit
        • Show Scheduled Units of a Base Unit
        • Add a Scheduled Unit
        • Associate a Contact to Scheduled Units
        • Add Attachments to a Scheduled Unit
        • Edit a Scheduled Unit
        • Delete a Scheduled Unit
        • Reschedule Units in Bulk
        • View Related Unit Enrolments of a Scheduled Unit
        • Add Related Unit Enrolments of a Scheduled Unit to a Bulk List
        • Add a Unit of Competency to a Scheduled Unit
        • Change a Scheduled Unit to Flexible Learning
        • Create an Unspecified Credit Unit
      • Manage Sessions
        • Add Sessions
        • Edit Sessions
        • Delete Sessions
      • Manage Scheduled Assessments
        • Add Assessments to Scheduled Units
        • Edit Assessments in Scheduled Units
        • Delete Assessments in Scheduled Units
    • Record Types
      • Scheduled Programs
      • Scheduled Units
      • Scheduled Sessions
      • Scheduled Assessments
    • FAQs
    • Troubleshooting
      • Error: Cannot delete Scheduled Assessments as it still has associated results
  • πŸ’²Tuition Fees
    • Workflows
      • Manage Fee Rules
        • Introduction: Fee Rules
        • Search for a Fee Rule
        • Add a Fee Rule
        • Edit a Fee Rule
        • Archive a Fee Rule
      • Manage Course Fees
        • Add a Course Fee Unit Type
        • Create a Course Fee Plan
        • Add Additional Fees to a Course Fee Plan
        • Add Course Fees to a Course Enrolment Record
        • Add Course Fees to Course Enrolments in Bulk
        • Add OSHC | OTHER FEE Unit Type
        • Add OSHC to a Course Enrolment Record
        • Edit Course Fees
      • Manage Fees on Scheduled Units
        • Manually Add a Fee Per Scheduled Unit
        • Add the same Fee to Selected Scheduled Units
        • Add the same Invoice Fee Code to Selected Scheduled Units
        • Add Fees for Individual Courses to a Scheduled Unit
        • Add the same Fee for Multiple Courses to a Scheduled Unit
        • Add a Scheduled Unit Fee by Program Level
        • Edit the Associated Fees to a Scheduled Unit
        • Delete Associated Fees on Selected Scheduled Units
      • Funding Types and Scholarships
        • Funding Types
        • Subsidies and Scholarships
    • Record Types
      • Fee Rules
      • Scheduled Fees
    • FAQs
    • Troubleshooting
      • Issue: Fees are missing/showing 0.00 when printing Statement of Fees
  • πŸ§‘β€πŸŽ“Student Enrolments
    • 🟒Online Applicant Portal
      • Configuring the Applicant Portal
        • Preparing the Base Course
        • Creating Scheduled Programs
        • Opening and Closing the Portal
        • Customising Email Templates
          • Customise Email Templates for the Applicant Portal
          • Email 1: Applicant User Creation
          • Email 2: Application Submitted
          • Email 3: Course Enrolment Offer Notification
          • Email 4: Course Enrolment Offer Accepted
          • Email 5: Course Enrolment Offer Rejected
        • Customising the Application Form
          • Customising the Application Form on a Per-Screen Basis
          • Page 1: Registration
          • Page 2: Successful Registration
          • Data Resource 1: Applicant User Creation Email
          • Applicant Portal Main Page
          • Page 3: Applicant Details and Addresses
          • Page 4: Applicant Course Details
          • Page 5: Application Questions and Marketing Page
          • Page 6: File Attachments and Agreement Page
          • Page 7: Application Completed Page
          • Data Resource 2: Application Submitted Email
          • Data Resource 3: Course Offer Email
          • Applicant Accept or Reject an Offer Page
        • [Optional] Scheduling Interviews
        • Select Course Offerings Across Multiple Campuses
        • Single Subject Courses [Non-TCSI Reportable] Offering
      • Using the Applicant Portal
        • Step 1 - Register Details
        • Step 2 - Apply to Study
          • Withdraw from an Application to a Course
        • Step 3 - Assessing Applications
          • Application Review Request
          • View the Application Summary
        • Step 4 - Accepting or Deferring an Offer
        • Step 5 - Confirm and Update Details
        • Step 6 - [Optional] Unit Selection
        • Step 7 - [Optional] Online Payment of Fees
      • FAQs
        • How do I customise the items on the Online Applicant File Attachments page for each Course?
        • Is there a way for me to edit the applicant's application details?
        • Why is my Course not showing in the dropdown list?
        • Why are some forms or sections missing after I select a Course?
        • How do I extend or expire the dates of a Scheduled Course?
        • How do I open or close a single Scheduled Course?
        • Can I allow applicants to select interview sessions without being charged?
    • πŸ”΅Student Portal
      • Student Portal Menus
        • Student Portal: Summary
        • Student Portal: Course
        • Student Portal: Units
        • Student Portal: Assessments
        • Student Portal: Course Plan
        • Student Portal: Sessions
        • Student Portal: View Timetable
        • Student Portal: Make Payment
        • Student Portal: Work Experience
        • Student Edit Contact Information
        • Student TCSI Confirm Details
        • Student Requests
      • Configuring the Student Portal
        • Access to the Student Portal
        • Customise the Student Side Menus
        • Allow Students to Enrol via the Course Plan
    • βšͺAgent Portal
      • Add an Agent Record
      • Add a Login Credential for the Agent
      • Agent Portal Main Page
      • Apply for a Course as an Authorised Agent
      • Upload a File to an Application as an Authorised Agent
    • Workflows
      • Manage Student Records
        • Search a Student record
        • Search Students by Course
        • Unload a Student Record
        • Add a Student record
        • Add Student Contact Info
        • Add Student Photos
        • Add CoE to a Student record
        • Student Login
        • Students Login Options: Randomised or Token-Based Password
        • Verify USI
        • Student eCAF
        • Bulk eCAF Edit
        • Generate a Bulk List of Student Records
        • Create a Bulk List via the Student Search menu
        • Create a Bulk List via the Search Course menu
        • Upload a Bulk List of Students
        • Edit Student Details
        • Delete a Student Record
        • Bulk Edit Student Personal Details
        • Update Students' Status in Bulk
        • Update Students' Citizenship in Bulk
        • Student View Timetable
        • Student TCSI Edit
        • Print a Student Card
        • Create an Applicant Account for Existing Students
      • Manage Course Enrolments
        • Load a Course Enrolment record
        • Enrol Students in Courses or Scheduled Programs
          • Enrol a Student in a Course via the Quick Add Student Course section
          • Enrol a Student in a Course via the Add Student Course Enrolments section
          • Enrol a Student in a Scheduled Program with Units
        • Enrol a Bulk List of Students in a Scheduled Program
        • Edit a Course Enrolment record
        • Attach a File in a Course Enrolment Record
        • Edit Course Enrolments in Bulk
        • Transfer Course Enrolments [the same student]
        • Transfer Course Enrolments [to a different Student record]
        • Transfer of Credits Between Course Enrolments
        • Report an Early Exit Award via the Graduation Screen
        • Mark a Course as Completed
        • Add a Scholarship Application Details
        • Create a Scholarship Assessment Information
        • Add Agents on Course Enrolment Record
        • Grant Credit Points to a Course Enrolment without Unit Enrolments
        • Set Transcript Number in Bulk
        • Print the Student Transcript
        • Edit Graduation Details
        • Bulk Edit Graduation Details
        • Course Enrolment: Student TCSI Edit
        • Student Audition
        • Application
        • Record a Quality Assurance or Assessment
        • Make a Course Offer
      • Manage Unit Enrolments
        • Enrol Students in Scheduled Units
        • Enrol via Course Plan
        • Enrol via Bulk Course Edit Screen
        • Recognition of Prior Learning (RPL) and Credit Exemptions
        • Enrol a Student in a Scheduled Program with Linked Units
        • Submit a Prior Credit Packet for a Credited Unit Enrolment Record
        • Withdraw Unit Enrolments Pre-Census
        • Withdraw Unit Enrolments Post-Census
        • Reporting Remissions [E446]
        • Edit a Unit Enrolment record
        • Bulk Edit Unit Enrolment Records
        • Delete Unit Enrolment records in Paradigm and TCSI
        • Delete Unit Enrolment records in TCSI but Retain records in Paradigm
        • Bulk Delete Unit Enrolments in TCSI by Scheduled Unit
        • Unlock and Resubmit Unit Enrolment records to TCSI
        • Update Unit Enrolment Status [E355]
      • Manage Session Enrolments
        • Bulk Session Enrol
        • Edit Session Enrolments as an Admin
        • Edit Session Enrolments as a Student
    • Record Types
      • Student Record
      • Course Enrolment Record
      • Unit Enrolment Record
      • Scholarship Record
    • FAQs
    • Troubleshooting
      • eCAF [401] Error: Incorrect Login ID or Password
      • eCAF ERROR 500 - [403] Error connecting to the API
      • Error: Could not find Person entity...is still referenced from table"communication_event"
      • Units are showing as Enrolled in the Course Plan but no Unit Enrolment records
      • Students can still enrol in the Course Plan: How to Close the Course Plan for Enrolment
      • Error: No eCAF enrolment found for this student
      • Cannot Credit Transfer a Unit from One Course to Another
      • Merge duplicate student records
      • Error: Session selection is required for one of the selected units
      • Error: Could not enrol the student into the unit - no fee available
      • Completed Units showing still showing as Enrolled in the Student's Course Plan
      • Missing units or not showing as enrollable in the Course Plan
      • An ONLINE session is not showing/missing in the Course Plan after I click the ENROL button
      • Error: Sum of Enrolled Credit Points could not be returned
      • Error: Cannot calculate the Credit Points Earned for the Course Enrolment
      • Error: Cannot calculate the total GPA for the Course Enrolment
      • Error: Cannot unlock the Course Enrolment record
      • Error: Cannot enrol student unit, student already enrolled in the unit.
      • Error: Could not enrol student into unit. TCSI reportable unit missing details. Check the following
      • Error: Could not enrol student into unit. The EFTSL value is not valid for reporting via TCSI.
      • Error: Could not enrol student into unit. The scheduled unit field Mode of Delivery is not valid for
      • Error: Cannot delete Unit Enrolment from TCSI, No TCSI UID.
      • Error: Could not enrol student into unit no DEST Loan Fee available for this enrolment(enrolment
      • Error: Could not enrol student into unit Course Enrolment does have start and end dates.
      • Error: Could not delete student from sessions
      • TFN in Paradigm not pushing to TCSI
      • eCAF Error: There is already an eCAF for this student identification number.
      • Error: USI credentials expired, please supply updated credentials
  • πŸ—“οΈTaking Attendance
    • Workflows
      • Record Session Attendances
      • Record Attendance as Tutor or Staff
      • View Attendance Summary
    • Record Types
    • FAQs
    • Troubleshooting
      • Issue: Student Names are missing from the Class List
  • πŸ”£Entering Results
    • Workflows
      • Manage Results per Unit Enrolment
        • Record a Final Grade to a Unit Enrolment
        • Schedule a Unit Enrolment Grade Release Date
        • Publish a Unit Enrolment Final Grade
        • Edit a Unit Enrolment Published Grade
        • Certify a Unit Enrolment Grade
      • Manage Results per Student Course Enrolment
        • Record Grade Descriptions to Units linked to a Student's Course Enrolment
        • Record Final Grades for Enrolled Units for a Specific Grade Description
        • Schedule a Grade Release Date for a Student's Unit Enrolments
        • Publish Selected Student Unit Enrolments to a Specific Grade Description
      • Manage Results per Class - Students Enrolled in a Scheduled Unit
        • Record Final Grades of Students Enrolled in a Scheduled Unit
        • Schedule a Grade Release Date for Students Enrolled in a Scheduled Unit
        • Publish Final Grades of Students Enrolled in a Scheduled Unit
        • Certify Unit Enrolment Grades Enrolled in a Scheduled Unit
      • Manage Results if Using Assessments
        • Record Assessment Results per Unit Enrolment
        • Record Assessment Results per Class - Students Enrolled in a Scheduled Unit
        • Calculate Final Grades from Assessments
        • Recalculate Final Grades from Assessments
      • Manage Course Progression Status
        • Set the Course Progression Status
        • Set the Course Enrolment Progression Level
      • Add Tutors and Markers to Unit Enrolments
    • Record Types
      • Academic Summary
      • Assessment Results
    • FAQs
    • Troubleshooting
      • Student Portal - Not showing numerical grades
      • GPA | WAM Not Calculating
  • πŸ’•Student Welfare
    • Workflows
      • Student Review
      • Advisor Reports
      • Course Examiners
      • Student Notes
      • Student Files
      • Student Placements
      • Assessment Extensions
      • Manage Student Requests
      • Student Requests View Locations
      • Student Request Kanban Board
      • Leave of Absence
    • Record Types
      • Student Review Fields
      • Advisor Reports Fields
      • Course Examiners Fields
      • Student Notes Fields
      • Student File Attachment Fields
      • Student Placements Fields
      • Assessment Extensions Fields
    • FAQs
    • Troubleshooting
      • Issue: When uploading Student Files - nothing happens
  • πŸ“©Sending Communications
    • Workflows
      • Manage Sending Email and SMS Communications
        • Send Individual Communication without Attachment
        • Send Individual Communication with Attachment
        • Send Bulk Communications without Attachment
        • Send Bulk Communications with Attachment
        • Add New Communication Sender
        • Resend Bulk Communications
        • Attach the Same Local Files to Multiple Communication Events
        • Send Text Message (SMS) Communications
        • Sending Communications using the CC and BCC Recipients
      • Manage Email Templates
        • Search for an Email Template
        • Create a New Email Template
        • Edit an Email Template
      • Letters in Paradigm
    • Record Types
      • Sending an Email Required Fields
    • FAQs
    • Troubleshooting
      • Sending Email Error: Could not send email, sender email address not found
      • Issue: Reports/Documents in the Communication Events are not Attaching
      • Error: "Failed to send email attachment" when sending SMS in bulk
  • 🧾Invoicing and Receipting
    • Workflows
      • Unit Enrolment Accounting Section
        • Per Unit Enrolment Record
          • Record Payment to a Unit Enrolment
          • Update the Funding Type of a Unit Enrolment
          • Add Subsidies or Scholarships to a Unit Enrolment
          • Add a Full Scholarship Payment to a Unit Enrolment
          • Record a Payment Deferring to FEE-HELP the Entire Tuition Amount
          • Record a Part Payment for FEE-HELP Deferring Unit Enrolment
          • Record a Payment to a Unit Enrolment for an UPFRONT Paying Student
          • Edit the Unit Enrolment Fee
          • Edit Unit Enrolments Financial Information - All at Once
        • Select Action to Perform on Selected Unit Enrolments
          • Convert Selected Unit Enrolments to FEE-HELP
          • Update the Student Status Code [E490] on Selected Unit Enrolments
          • Convert Selected Unit Enrolments to UPFRONT
          • Apply a Subsidy Amount to Selected Units
          • Convert Selected Unit Enrolments to Paid
          • Recalculate Commission Amount for Selected Unit Enrolments
          • Invoice Selected Unit Enrolments
      • Accounting Module
        • Accounting Menus
          • Summary
          • Payments
          • Invoices
          • Scholarship
          • Search Payments
          • Edit Products
        • Workflows
          • Raising Enrolment Invoice
          • Raising General Sales Invoice
          • Raising Enrolment Invoices in Bulk
          • Recording Payment
          • Paying Off Invoice
          • Invoice Adjustments
          • Issuing Credit Notes
          • Recording Customer Returns
          • Cancelling an Invoice
          • Re-Issue a Cancelled Enrolment Invoice
          • Cancel an Invoice in a SENT Status
          • Cancel or Delete an Invoice in an IN-PROCESS Status
          • Write Off an Invoice
          • Cancel an Invoice and keep Student in a credit cash position
          • Streamlining Bulk Invoicing: Adding Material Fees in Bulk as Invoice Items
          • Bulk Send Enrolment Invoices
      • Agents | OSHC Finances
        • Create an Invoice with Net Payment (Agent)
        • Create an Invoice with Gross Payment (Student)
        • Quick Payment Receipt Net Payment (From Agent)
        • Quick Payment Receipt Gross Payment (From Student)
        • Pay Agent Commissions Simple
        • Pay Agent Commissions Complex
        • Receipt/Refund/Return Agent Commission Payment
        • Record an Agent Payment directly on the Unit Enrolment Record
        • Create an OSHC Invoice
      • Create Requests for Finance
    • Record Types
      • Payment Item
      • Invoice
    • FAQs
      • What to do when a tuition amount is incorrect?
      • How to print invoices and payment receipts?
      • How to email payment receipts with the Communication Module/Event?
      • Why I can't find/add the Unit Enrolment(s) on the list of Items to be invoiced?
      • How to Edit/Add/Delete Items to an Invoice [SENT or IN-PROCESS Status]?
    • Troubleshooting
      • Incorrect Funding Type Set as FEE-HELP instead of UPFRONT
      • Invoicing Error: Could Not Create Invoice due to missing partyId
      • Block Students with Outstanding Fees
      • Cannot update the correct amount in one of the financial fields
      • Loan Status as "Accepted" instead of "Committed"
      • Print statement of fees per semester
      • Delete Applied Payment to an Invoice
  • πŸ“šGenerating Reports
    • Workflows
      • Build a Report
        • Step 1 - Select a Base Report
        • Step 2 - Add and Remove Fields
        • Step 3 - Rename and Reorder Fields
        • Step 4 - Add Filter Clauses
        • Step 5 - Save Report
        • Step 6 - Format Report
        • Step 7 - Produce Report
        • How to Display Your Report in the Dashboard Menu
      • Introduction to Report Builder
        • Base Reports
        • Basic Comparison Operators
        • Logical Operators AND | OR
        • Form Label | Appear on Form Section
        • Run a Saved Report Outside of Report Builder
        • Run a Saved Report Within Report Builder
        • Edit a Saved Report
      • Advanced Report Builder
        • Add API Parameters
        • Alternative Data Formats
        • Bulk List Creation in Report Builder
        • Complex Comparison Operators
        • External Excel Query via API (Office 365 and Other Supported Excel Versions)
        • Generic Report Query
        • Nested Operators Using the AND and OR Rule Set
        • Order By Clauses
        • Summarise Data
        • User-Defined Parameters
      • Reports and Letters
        • Operational Reports
          • List of Operational Reports
        • Letter Reports
          • List of Letter Reports
          • Hide Letter Reports
        • Government Reports
          • VSR/VSN Reports
          • QILT SES Reporting
        • Step-by-Step Guide to Generating Common Reports
          • Notification of Results
          • Send CANs
          • Print a Student AHEGS
          • Bulk Generate AHEGS and Transcript
          • Report: Unit Assessment Results
          • Generate Reports for Bulk List
    • FAQs
    • Troubleshooting
      • Results Summary Report Showing Duplicates on One Unit Code - repeated with different Time Periods
      • Issue: Column or Field missing when running a Save Report
  • πŸ”„Importing Data
    • Workflows
      • Import Wizard
        • Create a New Import Profile
          • Step 1 - Upload the Data Source File
          • Step 2 - Map the Source Data Fields to Paradigm Fields
          • Step 3 - Match the External Values to Paradigm Values
          • Step 4 - Match the Unique Identifier Fields for Existing Records Search
          • Step 5 - Save Import and Process Files
          • Examples
            • Import Students' Information
            • Import Students' Contact Information
            • Update Students' Visa Numbers and Expiry Dates
            • Add Students' Notes
            • Import Course Enrolments
            • Import Base Unit Records
            • Import Unit Enrolments Grades
        • Run an Existing Import Profile
          • Step 1 - Choose an Existing Import Profile
          • Step 2 - Check the Source Data and Paradigm Fields Mapping
          • Step 3 - Check the External and Paradigm Values Mapping
          • Step 4 - Run the Import Profile
      • Bulk Import by Record Type
        • Providers
        • Contacts
        • Academic Years
        • Academic Terms
        • Census Periods
        • Base Courses
        • Course Outline Unit Constraints
        • Base Units
        • Base Assessments
        • Scheduled Units
        • Scheduled Assessments
        • Students
        • Students Contact Information
        • Course Enrolments
        • Course Enrolments TCSI Sub-Packets
        • Unit Enrolments
        • Assessment Results
        • Unit Enrolment Final Grades
      • Bulk Upload Student Photos
    • FAQs
    • Troubleshooting
      • Error: Could not save record - Unit Enrolment
  • β˜‘οΈTCSI Reporting
    • Workflows
      • TCSI Validation Errors Troubleshooting Guide (per Student Record)
      • Get All Student TCSI Data
      • TCSI Early Exit Awards Packet
      • Commonwealth Supported Places (CSPs)
      • Bulk Push Records to TCSI
      • Citizenship Packet [E358]
      • Get TCSI Loan Balance
      • TCSI Notifications
    • TCSI Element Dictionary
      • TCSI Push Rules
      • TCSI for Higher Education Providers
      • TCSI for VET Student Loans
      • TCSI for PIR Providers
    • TCSI Validation Errors
      • TCSI Error Code - 10058
      • TCSI Error Code - 10070
      • TCSI Error Code - 10097
      • TCSI Error Code - 10098
      • TCSI Error Code - 10100
      • TCSI Error Code - 10125
      • TCSI Error Code - 10126
      • TCSI Error Code - 10136
      • TCSI Error Code - 10141
      • TCSI Error Code - 10151
      • TCSI Error Code - 10160
      • TCSI Error Code - 10166
      • TCSI Error Code - 10168
      • TCSI Error Code - 10176
      • TCSI Error Code - 10194
      • TCSI Error Code - 10203
      • TCSI Error Code - 10210
      • TCSI Error Code - 10264
      • TCSI Error Code - 10269
      • TCSI Error Code - 10285
      • TCSI Error Code - 10295
      • TCSI Error Code - 10301
      • TCSI Error Code - 10304
      • TCSI Error Code - 10305
      • TCSI Error Code - 10307
      • TCSI Error Code - 10314
      • TCSI Error Code - 10349
      • TCSI Error Code - 10352
      • TCSI Error Code - 10356
      • TCSI Error Code - 10364
      • TCSI Error Code - 10367
      • TCSI Error Code - 10387
      • TCSI Error Code - 10388
      • TCSI Error Code - 10404
      • TCSI Error Code - 10445
      • TCSI Error Code - 10447
      • TCSI Error Code - 10453
      • TCSI Error Code - 10463
      • TCSI Error Code - 10468
      • TCSI Error Code - 10477
      • TCSI Error Code - 10498
      • TCSI Error Code - 10516
      • TCSI Error Code - 10523
      • TCSI Error Code - 10524
      • TCSI Error Code - 10527
      • TCSI Error Code - 10528
      • TCSI Error Code - 10534
      • TCSI Error Code - 10535
      • TCSI Error Code - 10536
      • TCSI Error Code - 10540
      • TCSI Error Code - 10546
      • TCSI Error Code - 10552
      • TCSI Error Code - 10555
      • TCSI Error Code - 10557
      • TCSI Error Code - 10597
      • TCSI Error Code - 10605
      • TCSI Error Code - 10692
      • TCSI Error Code - 10828
      • TCSI Error Code - 10831
      • TCSI Error Code - 10847
      • TCSI Error Code - 10848
      • TCSI Error Code - 10867
      • TCSI Error Code - 10868
      • TCSI Error Code - 10978
      • TCSI Message: Student does not have a related TCSI reportable record
      • TCSI Message: Failed to Submit Student to TCSI
    • βœ…AVETMISS Reporting
      • AVETMISS Element Dictionary
      • National Reporting (NCVER)
        • NAT00010 - Training Organisation File
        • NAT00020 - Training Organisation Delivery Location file
        • NAT00030 - Program file
        • NAT00060 - Unit of Competency/Subject File
        • NAT00080 - Client File
        • NAT00090 - Disability File
        • NAT00100 - Prior Educational Achievement File
        • NAT00120 - Training Activity File
        • NAT00130 - Qualification Completed File
      • Victorian VET (SVTS)
        • VICVET NAT00010 - Training Organisation File
    • βœ”οΈPIR Reporting
      • PIR Course of Study Report
      • PIR Course Report
      • PIR Campus Report
      • PIR Course on Campus Report
      • PIR Students Report
      • PIR Course Admissions Report
      • PIR Unit Enrolments Report
      • PIR Deletions Non-University Report
      • TCSI PIR Reviewing Data
    • FAQs
      • How to report Cross-Institutional Studies where it won't result in a TCSI error
      • Can a Provider update the Credit Provider Code drop-down menu if a code is not found on the list?
    • Troubleshooting
      • TCSI Validation Error: Missing Basis of Admission
      • Paradigm Error - Cannot update Course Enrolment, as TCSI reportable unit enrolments are not reported
      • Paradigm Error - 404: Not Found, resource does not exist
      • Paradigm Error - NO RESPONSE
      • Paradigm Error - Record too old for TCSI
      • Paradigm Error - TCSI_2020_UNIT_ADMISSION_POST
      • Paradigm Error - TCSI_2020_UNIT_ENROLMENT_POST
      • Paradigm Error - TCSI_2020_STUDENT_POST/{student_destUid8}/citizenships
      • Paradigm Error - TCSI_2020_UNIT_ENROLMENT_PATCH/{unitEnrolment_destUid16}
      • Device Not Active
  • βš™οΈSystem Configuration
    • Workflows
      • Bulk Students Password Reset
      • Edit Customer Request Category
        • Student Requests: File Upload Configuration
        • Request for Finance Configuration
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Powered by GitBook
On this page
  • Overview
  • Navigating this page
  • Key Resources
  • Key Terms and Concepts
  • Course of Study Group
  • Course of Study Packet (generates UID3)
  • Course Group
  • Course Packet (generates UID5)
  • Course sub-data packets
  • Course fields of education extension:
  • Special interest course extension:
  • Campuses Group
  • Campus Packet
  • Courses on Campuses Group
  • Courses on Campus Packet (generates UID4)
  • Courses on campus sub-packet: Campus course fees extension
  • TAC offer extension
  • Student Group
  • Student Packet (generates UID8)
  • Disability extension (sub-packet)
  • Citizenship extension (sub-packet)
  • Commonwealth Scholarship extension (sub-packet)
  • Course Admissions Group
  • Course Admission Packet (generates UID15)
  • Basis for admission extension (sub-packet)
  • Course prior credit extension (sub-packet)
  • Specialisation extension (sub-packet)
  • HDR end-user engagement (sub-packet)
  • Scholarship (sub-packet)
  • RTP stipend amount (sub-packet)
  • Unit Enrolments Group
  • Unit Enrolment Packet (generates UID16)
  • Paradigm Data Entry Notes
  • E354 - Unit of study
  • E329 - Mode of attendance code
  • E622 - Unit of study year long indicator
  • E601 - Unit of study outcome date
  • E355 - Unit of study status code
  • E446 - Remission Reason Code
  • E381 - Amount paid upfront
  • E599 - Course outcome code
  1. TCSI Reporting
  2. TCSI Element Dictionary

TCSI for Higher Education Providers

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Last updated 1 year ago

Overview

This article outlines all of the packets and sub-packets that underpin the reporting of Higher Education data via the Tertiary Collection of Student Information (TCSI) reporting standard. The following tables contain the valuable mapping between government requirements, Paradigm field names, and the location of the field within the Paradigm user interface.

Navigating this page

The tables below contain a comprehensive list of data elements as required by the government, to easily locate the element number that you want to check, use the Ctrl + F command keys on Windows (Command-F for Mac) to open the search bar where you can directly search for your targeted Element Number or Code.

Key Resources

The government maintains a comprehensive set of resources to support providers who are planning on transitioning to or are already reporting via TCSI:

Key Terms and Concepts

Unique Identifier (UID) - these are used to support Business to Government (B2G) reporting via the TCSI API to identify and keep track of records. A single UID replaces the combination of identifying elements that were previously used in HEIMS reporting to uniquely identify a record. The presence of a UID is required in order for a record to be updated via TCSI reporting.

Course of Study Group

Course of Study Packet (generates UID3)

This packet is required for all courses reported to TCSI. It is important that this packet is completed and validated before students are enrolled on the course.

UID3

Last submitted

Last Status

Element

Element Name

Paradigm Entity

Paradigm Internal Field Name

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

E533

Course of study code

Base Course

Course of study code

destE533

Courses > Edit Details > TCSI COURSE OF STUDY

TEXT

10

E394

Course of study name

Base Course

Course of study name

destE394

Courses > Edit Details > TCSI COURSE OF STUDY

TEXT

72

E310

Course of study type code

Base Course

HEIMS Course Type

destCourseType

Courses > Edit Details > TCSI COURSE OF STUDY

SELECT

2

E350

Course of study load

Base Course

HEIMS Course Load

destCourseLoad

Courses > Edit Details > TCSI COURSE OF STUDY

TEXT

2

E455

Combined course of study indicator

Base Course

Combined course of study indicator

destCombinedCourseCode

Courses > Edit Details > TCSI COURSE OF STUDY

SELECT

1

Course Group

Course Packet (generates UID5)

The course packet is a sub-packet of the Course of Study Group, which links to the Course of Study via UID3. This Courses packet is required for all courses that are reportable to TCSI. It is important that this packet is completed and validated before students are enrolled on the course. Failing to have a UID for a course enrolment will cause TCSI validation errors.

UID5

Dest Uid5

Last submitted

Last submitted

Last Status

Last Status

Element

Element Name

Paradigm Entity

Paradigm Internal Field Name

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

E307

Course code

Base Course

HEIMS Course Code

destCourseCode

Courses > Edit Details > TCSI COURSE

TEXT

10

E308

Course Name

Base Course

Course Name

programName

Courses > Edit Details > TCSI COURSE

TEXT

72

E596 (NEW)

Standard course duration

Base Course

Standard Course Duration

destE596

Courses > Edit Details > TCSI COURSE

SELECT

4(3)

E619

Course Assurance Indicator

Base Course

Course Assurance Indicator

destE619

Courses > Edit Details > TCSI COURSE

TICK

Course sub-data packets

A field of education sub-packet is required for each course reported.

Course fields of education extension:

Element

Element Name

Paradigm Entity

Paradigm Internal Field Name

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

E461

Field of education code

Base Course

HEIMS Education Fields

destEduField

Courses > Edit Details, Field of Education Section

SELECT

6

E462

Field of education supplementary code

Base Course

HEIMS Supplementary Education Fields

destSupplementaryEduField

Courses > Edit Details, Field of Education Section

SELECT

6

E609(NEW)

Effective From Date

Base Course

Effective From Date

destE609

Courses > Edit Details, Field of Education Section

SELECT

10

Entity Status

UID5

Dest uid

Validation Status

destLastSubmittedStatus

Special interest course extension:

Element

Element Name

Paradigm Entity

Paradigm Internal Field Name

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

E312

Special course type

Base Course

Special Course Type

destE312

Courses > Edit Details, Special course type

SELECT

2

E609

Special interest course effective from date

Base Course

Effective From Date

destE609

Courses > Edit Details, Special course type

TEXT

10

E610

Special interest course effective to date

Base Course

Effective To Date

destE610

Courses > Edit Details, Special course type

TEXT

10

Entity status

UID5

Validation Status

Campuses Group

Campus Packet

Each campus location that teaches a course or unit must have an associated campus record. This packet should be entered and validated before any course or unit enrolments are entered and pushed to TCSI as it will generate validation errors.

Element

Element Name

Paradigm Entity

Paradigm Internal Field Name

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

UID2

E525

Campus suburb

Provider

Suburb

city

Providers/Edit details

TEXT

48

E644

Campus country code

Provider

Country

countryGeoId

Providers/Edit details

SELECT

4

E559

Campus postcode

Provider

Post Code

postalCode

Providers/Edit details

TEXT

4

E609

Campus effective from date

Provider

Campus Effective From Date

destE609

Providers/Edit details

TEXT

10

E610

Campus effective to date

Provider

Campus Effective To Date

destE610

Providers/Edit details

TEXT

10

Courses on Campuses Group

Courses on Campus Packet (generates UID4)

**This is a sub-group of the Campus group, which links to Campus through UID2 and links to the Courses Group through UID5. Each campus that teaches a unit for the course must have a course on-campus packet.

Element

Element Name

Paradigm Entity

Paradigm Internal Field Name

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

UID4

E569

Campus operation type

Base Course

Campus Operation Type

destE569

Courses > Edit Details > Campus: Edit button if existing or ADD CAMPUS to add

SELECT

2

E570

Principal mode of offshore delivery code

Base Course

Offshore Mode

destE570

Courses > Edit Details > Campus: Edit button if existing or ADD CAMPUS to add

SELECT

2

E571

Offshore delivery code

Base Course

Offshore Delivery Indicator

destE571

Courses > Edit Details > Campus: Edit button if existing or ADD CAMPUS to add

SELECT

2

E597

CRICOS code

Base Course

Cricos Code

cricosCode - E597

Courses > Edit Details > Campus: Edit button if existing or ADD CAMPUS to add

TEXT

7

E609

Course on campus effective from date

Base Course

Course On Campus Effective From Date

destE609

Courses > Edit Details > Campus: Edit button if existing or ADD CAMPUS to add

TEXT

10

E610

Course on campus effective to date

Base Course

Course On Campus Effective To Date

destE610

Courses > Edit Details > Campus: Edit button if existing or ADD CAMPUS to add

TEXT

10

Courses on campus sub-packet: Campus course fees extension

A campus course fee record is required for every course on campus record. This sub-packet is required for every parent record.

Element

Element Name

Paradigm Entity

Paradigm Internal Field Name

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

UID4

E536

Course fees code

Base Course

Course Fees Code

destE536

Courses > Edit Details > Campus: Edit button if existing or ADD CAMPUS to add

SELECT

1

E495

Indicative student contribution CSP

Base Course

Indicative Student Contribution Amount For a Commonwealth Supported Place

destE495

Courses > Edit Details > Campus: Edit button if existing or ADD CAMPUS to add

NUMBER

9(2)

E496

Indicative tuition fee domestic fee-paying

Base Course

Indicative Tuition Fee For a Domestic Fee-Paying Place

destE496

Courses > Edit Details > Campus: Edit button if existing or ADD CAMPUS to add

NUMBER

9(2)

E609

Campus course fee effective from date

Base Course

Effective From Date

destE609

Courses > Edit Details > Campus: Edit button if existing or ADD CAMPUS to add

TEXT

10

TAC offer extension

Element

Element Name

Paradigm Entity

Paradigm Internal Field Name

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

Note

UID4

E557

TAC offer code

Base Course

TAC Offer Code

destE557

Courses/TAC Offer Code

SELECT

1

Retired

Student Group

Student Packet (generates UID8)

Element

Element Name

Paradigm Entity

Paradigm Internal Field Name

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

UID8

E313

Student identification code

Student

Student No

studentNumber

Student > Student Details > Edit details

TEXT

10

E488

CHESSN

Student

CHESSN No

chessenNo

Student > Student Details > Edit details

TEXT

10

E403

Student given name first

Student

Given Name

givenName

Student > Student Details > Edit details

Text

40

E402

Student surname

Student

Family Name

lastName

Student > Student Details > Edit details

TEXT

40

E404

Student given name others

Student

Middle Name

middleName

Student > Student Details > Edit details

TEXT

40

E314

Date of birth

Student

DOB

birthDate

Student > Student Details > Edit details

DATE

8

E315

Gender code

Student

Gender

gender

Student > Student Details > Edit details

SELECT

1

E410

Residential address street

Student

Street Number

streetNumber

Student > Student details > Edit Contact info (BILLING)

TEXT

255

E469

Residential address suburb

Student

City

city

Student > Student details > Edit Contact info (BILLING)

TEXT

48

E470

Residential address state

Student

State

stateProvinceGeoId

Student > Student details > Edit Contact info (BILLING)

SELECT

3

E658 (NEW)

Residential address country code

Student

Country

billingCountryGeoId

Student > Student details > Edit Contact info (BILLING)

SELECT

4

E320

Residential address postcode

Student

Postal Code

postalCode

Student > Student details > Edit Contact info (BILLING)

POSTCODE

4

E416

Tax file number

Student

Tax File Number

socialSecurityNumber

Student > Student Details > Personal details

TEXT

9

E584

Unique Student Identifier

usiStudentNumber

USI Student Number

usiStudentNumber

Student > Student Details > Edit details

TEXT

10

E346

Country of birth code

Student

In what country were you born

destE346

Student > Student Details > Student TCSI confirm details

SELECT

4

E347

Year of arrival in Australia

Student

Year arrived in Australia

destE347

Student > Student Details > Student TCSI confirm details

SELECT + YEAR

4

E348

Language spoken at home code

Student

Language Spoken At Home

destE348

Student > Student Details > Student TCSI confirm details

SELECT

4

E316

Aboriginal and Torres Strait Islander code

Student

Are you of Australian Aboriginal or Torres Strait Islander descent?

destE316

Student > Student Details > Student TCSI confirm details

SELECT

1

E612

Level left school

Student

Level left school

destE612

Student > Course Enrolment > Student TCSI edit

SELECT

2

E572

Year left school

Student

Year Left School

destE572

Student > Course Enrolment > Student TCSI edit

SELECT

4

E573

Highest educational attainment of parent/guardian 1

Student

Highest Educational Attainment 1

destE573

Student > Course Enrolment > Student TCSI edit

SELECT

2

E574

Highest educational attainment of parent/guardian 2

Student

Highest Educational Attainment 2

destE574

Student > Course Enrolment > Student TCSI edit

SELECT

2

E661

Term address country code

Student

Country

countryGeoId

Student > Student Details > Edit Contact Info: Residential

SELECT

4

E319

Term address postcode

Student

Postal Code

postalCode

Student > Student Details > Edit Contact Info: Residential

POSTCODE

4

Disability extension (sub-packet)

A student must have one disability sub-packet for each disability they inform the provider of. This sub-packet is optional and only required if the student nominates they have a disability.

Element

Element Name

Paradigm Entity

Paradigm Internal Field Name

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

UID8

E615

Disability code

Course Enrolment

Disability Code

destE615

Student > Course Enrolment > Student TCSI Edit

SELECT

2

E609

Disability effective from date

Course Enrolment

Effective From Date

destE609

Student > Course Enrolment > Student TCSI Edit

TEXT

10

E610

Disability effective to date

Course Enrolment

Effective To Date

destE610

Student > Course Enrolment > Student TCSI Edit

TEXT

10

Citizenship extension (sub-packet)

A citizenship packet is required for each student reported to TCSI.

Element

Element Name

Paradigm Entity

Paradigm Internal Field Name

Default Paradigm Field Label

Paradigm Menu Location

Field Type

Width

UID8

E358

Citizen resident code

Course Enrolment

Citizen Resident Code

destE358

Student > Course Enrolment > Student TCSI Edit

SELECT

1

E609

Citizenship effective from date

Course Enrolment

Effective From Date

destE609

Student > Course Enrolment > Student TCSI Edit

TEXT

10

Commonwealth Scholarship extension (sub-packet)

Element

Element Name

Paradigm Entity

Paradigm Internal Field Name

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

UID8

E415

Reporting year

Course Enrolment

Reporting Year

destE415

Student > Course Enrolment > Student TCSI Edit

Year

4

E666

Reporting period

Course Enrolment

Reporting period

destE666

Student > Course Enrolment > Student TCSI Edit

SELECT

1

E545

Commonwealth Scholarship type

Course Enrolment

Commonwealth Scholarship type

destE545

Student > Course Enrolment > Student TCSI Edit

SELECT

1

E598

Commonwealth Scholarship amount

Course Enrolment

Commonwealth Scholarship amount

destE598

Student > Course Enrolment > Student TCSI Edit

NUMBER

8(2)

E526

Commonwealth scholarship status code

Course Enrolment

Commonwealth scholarship status code

destE526

Student > Course Enrolment > Student TCSI Edit

SELECT

1

E538

Commonwealth Scholarship termination reason code

Course Enrolment

Commonwealth Scholarship termination reason code

destE538

Student > Course Enrolment > Student TCSI Edit

SELECT

1

Course Admissions Group

Course Admission Packet (generates UID15)

**Link to Student group through UID8 and link to Course through UID5

Element

Element Name

Paradigm Entity

Paradigm Internal Field Name

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

Notes

UID15

E534

Course of study commencement date

Course Enrolment

Start Date

startDate

Student > Course Enrolment > Course

Datepicker + SELECT

10

E592

Course outcome date

Course Enrolment

Expected End Date

expectedEndDate

Student > Course Enrolment > Course

Datepicker + SELECT

10

E330

Type of attendance code

Course Enrolment

Full/Part Time

contactHours

Student > Course Enrolment > Course

SELECT

1

E632 (NEW)

Australian Tertiary Admission Rank

Course Enrolment

Australian Tertiary Admission Rank

destE632

Student > Student Details > Student TCSI Confirm Details

NUMBER

4(2)

E605

Selection rank

Course Enrolment

Selection Rank

destE605

Student > Course Enrolment > Student TCSI Edit

NUMBER

4(2)

E620

Highest attainment code

Course Enrolment

Highest Attainment Code

destE620

Student > Course Enrolment > Student TCSI Edit

SELECT

31

E599

Course outcome code

Course Enrolment

Enrolment Status

enrolmentStatusId

Student > Course Enrolment > Course Details

SELECT

1

E591

HDR thesis submission date

Course Enrolment

HDR Thesis Submission Date

hdrThesisSubmissionDate

Student > Course Enrolment > Student TCSI Edit

TEXT

10

E594

HDR primary field of research code

Course Enrolment

Higher degree by research primary field of research code

destE594

Student > Course Enrolment > Student TCSI Edit

SELECT

4

E595

HDR secondary field of research code

Course Enrolment

Higher degree by research secondary field of research code

destE595

Student > Course Enrolment > Student TCSI Edit

SELECT

4

Basis for admission extension (sub-packet)

A basis for admission packet is required for each course admission reported to TCSI.

Element

Element Name

Paradigm Entity

Paradigm Internal Field Name

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

UID15

E327

Basis for admission code

Course Enrolment

Student Admission

destE327

Student > Course Enrolment > Student TCSI Edit

SELECT

2

Course prior credit extension (sub-packet)

For each unit enrolment that has been granted as credit, it must have an associated course prior credit extension packet.

Element

Element Name

Paradigm Entity

Paradigm Internal Field Name

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

UID15

E560

Credit used value

Course Enrolment

HEIMS Credit Used

destE560

Student > Course Enrolment > Student TCSI Edit

TEXT

4(3)

E561

Credit basis code

Course Enrolment

HEIMS Credit Basis

destE561

Student > Course Enrolment > Student TCSI Edit

SELECT

4

E566

Credit provider code

Course Enrolment

HEIMS Credit Institution

destE566

Student > Course Enrolment > Student TCSI Edit

SELECT

4

Specialisation extension (sub-packet)

Element

Element Name

Paradigm Entity

Paradigm Internal Field Name

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

E463

Specialisation code

Course Enrolment

Specialisation Code

destE463

Student > Course Enrolment > Student TCSI Edit

SELECT

6

HDR end-user engagement (sub-packet)

Element

Element Name

Paradigm Entity

Paradigm Internal Field Name

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

E593

HDR end user engagement code

Course Enrolment

Higher Degree By Research End-User Engagement Code

destE593

Student > Course Enrolment > Student TCSI Edit

SELECT

2

E609

HDR end user engagement effective from date

Course Enrolment

Effective From Date

destE609

Student > Course Enrolment > Student TCSI Edit

TEXT

10

E610

HDR end user engagement effective to date

Course Enrolment

Effective To Date

destE610

Student > Course Enrolment > Student TCSI Edit

TEXT

10

Scholarship (sub-packet)

Element

Element Name

Paradigm Entity

Paradigm Internal Field Name

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

E487

Scholarship type

Course Enrolment

Scholarship Type

destE487

Student > Course Enrolment > Student TCSI Edit

SELECT

2

E609

Scholarship effective from date

Course Enrolment

Effective From Date

destE609

Student > Course Enrolment > Student TCSI Edit

TEXT

10

E610

Scholarship effective to date

Course Enrolment

Effective To Date

destE610

Student > Course Enrolment > Student TCSI Edit

TEXT

10

RTP stipend amount (sub-packet)

Element

Element Name

Paradigm Entity

Paradigm Internal Field Name

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

E623

RTP Stipend amount

Course Enrolment

RTP Stipend Amount

destE623

Student > Course Enrolment > Student TCSI Edit

NUMBER (DECIMAL)

10(2)

E415

Reporting year

Course Enrolment

Reporting Year

destE415

Student > Course Enrolment > Student TCSI Edit

NUMBER

4

Unit Enrolments Group

Unit Enrolment Packet (generates UID16)

**Link to Course admission through UID15

Element

Element Name

Paradigm Entity

Paradigm Internal Field Name

Paradigm Entity Field Name

Paradigm Menu Location

Field Type

Width

Notes

E354

Unit of study

Base Unit

Unit Id / Unit Code (s)

eduUnitId / eduOtherUnitId

Units > Unit Details > Edit Details

TEXT

12

E464

Discipline code

Base Unit

HEIMS Discipline

destDiscipline

Units > Unit Details > Edit Details

TEXT

6

E337

Work experience in industry code

Base Unit

HEIMS Work Experience Indicator

destWorkExperienceIndicator

Units > Unit Details > Edit Details

SELECT

1

E329

Mode of attendance code

Scheduled Unit

Mode of Delivery

modeOfDelivery

Units > Scheduled Unit details > Edit Scheduled

SELECT

1

E489

Unit of study census date

Scheduled Unit

HEIMS Census Date

destCensusDate

Units > Scheduled Unit details > Edit Scheduled

TEXT

10

E551

Summer and winter school code

Scheduled Unit

HEIMS Summer School

destE551

Units > Scheduled Unit details > Edit Scheduled

SELECT

1

E622 (NEW)

Unit of study year long indicator

Scheduled Unit

Unit of Study Year Long Indicator

destE622

Units > Scheduled Unit details > Edit Scheduled

?

5

E600

Unit of study commencement date

Unit Enrolment

Start Date

startDate

Student>Course Enrolment >Units (Single unit edit)

DATE

8

E601

Unit of study outcome date

Unit Enrolment

Expected End Date

expectedEndDate

Student>Course Enrolment >Units (Single unit edit)

TEXT

10

E660

Delivery location country code

Provider

Country

countryGeoId

Provider>Edit Provider details

SELECT

4

E477

Delivery location postcode

Provider

Post Code

postalCode

Provider>Edit Provider details

TEXT

4

E392

Maximum student contribution code

Unit Enrolment

HEIMS Contribution Indicator

destContributionIndicator

Student>Course Enrolment>Course

SELECT

1

E490

Student status code

Single unit enrolment

HEIMS Student Status

destE490

Student>Course Enrolment>Course

SELECT

3

E339

EFTSL

Unit Enrolment (read-only)/ Base Unit (coalesce)

EFTSL Load

eftsuLoad

Units > Unit Details > Edit Details (Read-only) Student>Course Enrolment >Units - TCSI Information

NUMBER

10(9)

E355

Unit of study status code

Unit Enrolment (read-only)

HEIMS Study Completion Status

destStudyCompletionStatus

Student>Course Enrolment >Units - Unit Details section

SELECT

1

E446

Remission Reason Code

Unit Enrolment

HEIMS Variation Reason

destVariationReason

Student>Course Enrolment >Units - TCSI INFORMATION

SELECT

2

E384

Amount charged

Unit Enrolment

Unit Fee

unitFee

Student>Course Enrolment >Units - FINANCIAL INFORMATION

NUMBER

7(2)

E381

Amount paid upfront

Unit Enrolment

Upfront Payment

paidUpfront

Student>Course Enrolment >Units - FINANCIAL INFORMATION

NUMBER

7(2)

Paradigm Data Entry Notes

E354 - Unit of study

Paradigm can be configured to use either the eduUnitId field or the eduOtherUnitID field

E329 - Mode of attendance code

Codes 4,5,7 are only HED, This is now mapped from scheduled unit.

E622 - Unit of study year long indicator

A unit of study is a full year unit if the duration of the unit is a full academic year or longer (e.g. two semesters or three trimesters in length equalling a period of one academic year or more).

E601 - Unit of study outcome date

The system will report the contents of the first non-blank date found in the following fields processed in order:

  1. Unit enrolment withdrawal date

  2. Unit enrolment grade release date

  3. Scheduled unit end date

E355 - Unit of study status code

This field has been mapped with the Status items. You can find more details by going to System > Search Status type > Type in β€˜Enrolment’, and click on the 'ENROLMENT_STATUS'.

E446 - Remission Reason Code

For HED only, Use code β€˜12’ when a student receives a repayment and/or re-credit of their HELP balance as a result of determining, after the census date - that the student does not have a valid tax file number.

E381 - Amount paid upfront

  • 202 then return Paid Upfront

  • 250,260,261,262,270,271,331,341 then return 0.00

  • otherwise, return: Unit Fee - Funding Amount

The business logic here is that if the student is exempt from any upfront contribution, then TCSI expects a value of 0.00 for the upfront fee field. However, providers may wish to still record a non-zero dollar amount in the upfront fee field so that they can record internally the amount of money expected to be received from the government concerning a specific student.

E599 - Course outcome code

VET - The codes β€˜5’, β€˜6’ and β€˜7’ are not applicable to this collection.

This field has been mapped with the Status items. You can find more details by going to System > Search Status type > Type in β€˜Enrolment’, and click on the 'ENROLMENT_STATUS'.

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TCSI Data Element Dictionary
TCSI Training Materials
TCSI | Course of Study Packet
TCSI | Course Packet
TCSI | Course Fields of Education Packet
TCSI | Specialisation Packet
TCSI | Campus Packet
TCSI | Course on Campus Packet
TCSI | Campus Course Fees Packet
TCSI | TAC Offer Packet
TCSI | Student Packet
TCSI | Disability Packet
TCSI | Citizenship Packet
TCSI | Commonwealth Scholarship Packet
TCSI | Course Admission Packet
TCSI | Basis for Admission Packet
TCSI | Course Prior Credit Packet
TCSI | HDR End-User Engagement Packet
TCSI | Scholarship Packet
TCSI | RTP Stipend Amount Packet
TCSI | Unit Enrolment Packet
Map Status Items to TCSI Values
E490
Map Status Items to TCSI Values
Notes
Notes
Notes
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Notes
Notes
TCSI | Specialisation Packet
here