TCSI for Higher Education Providers
Last updated
Last updated
This article outlines all of the packets and sub-packets that underpin the reporting of Higher Education data via the Tertiary Collection of Student Information (TCSI) reporting standard. The following tables contain the valuable mapping between government requirements, Paradigm field names, and the location of the field within the Paradigm user interface.
The tables below contain a comprehensive list of data elements as required by the government, to easily locate the element number that you want to check, use the Ctrl + F command keys on Windows (Command-F for Mac) to open the search bar where you can directly search for your targeted Element Number or Code.
The government maintains a comprehensive set of resources to support providers who are planning on transitioning to or are already reporting via TCSI:
Unique Identifier (UID) - these are used to support Business to Government (B2G) reporting via the TCSI API to identify and keep track of records. A single UID replaces the combination of identifying elements that were previously used in HEIMS reporting to uniquely identify a record. The presence of a UID is required in order for a record to be updated via TCSI reporting.
This packet is required for all courses reported to TCSI. It is important that this packet is completed and validated before students are enrolled on the course.
See: TCSI | Course of Study Packet
UID3
Last submitted
Last Status
Element
Element Name
Paradigm Entity
Paradigm Internal Field Name
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
E533
Course of study code
Base Course
Course of study code
destE533
Courses > Edit Details > TCSI COURSE OF STUDY
TEXT
10
E394
Course of study name
Base Course
Course of study name
destE394
Courses > Edit Details > TCSI COURSE OF STUDY
TEXT
72
E310
Course of study type code
Base Course
HEIMS Course Type
destCourseType
Courses > Edit Details > TCSI COURSE OF STUDY
SELECT
2
E350
Course of study load
Base Course
HEIMS Course Load
destCourseLoad
Courses > Edit Details > TCSI COURSE OF STUDY
TEXT
2
E455
Combined course of study indicator
Base Course
Combined course of study indicator
destCombinedCourseCode
Courses > Edit Details > TCSI COURSE OF STUDY
SELECT
1
The course packet is a sub-packet of the Course of Study Group, which links to the Course of Study via UID3. This Courses packet is required for all courses that are reportable to TCSI. It is important that this packet is completed and validated before students are enrolled on the course. Failing to have a UID for a course enrolment will cause TCSI validation errors.
See: TCSI | Course Packet
UID5
Dest Uid5
Last submitted
Last submitted
Last Status
Last Status
Element
Element Name
Paradigm Entity
Paradigm Internal Field Name
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
E307
Course code
Base Course
HEIMS Course Code
destCourseCode
Courses > Edit Details > TCSI COURSE
TEXT
10
E308
Course Name
Base Course
Course Name
programName
Courses > Edit Details > TCSI COURSE
TEXT
72
E596 (NEW)
Standard course duration
Base Course
Standard Course Duration
destE596
Courses > Edit Details > TCSI COURSE
SELECT
4(3)
E619
Course Assurance Indicator
Base Course
Course Assurance Indicator
destE619
Courses > Edit Details > TCSI COURSE
TICK
A field of education sub-packet is required for each course reported.
See: TCSI | Course Fields of Education Packet
Element
Element Name
Paradigm Entity
Paradigm Internal Field Name
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
E461
Field of education code
Base Course
HEIMS Education Fields
destEduField
Courses > Edit Details, Field of Education Section
SELECT
6
E462
Field of education supplementary code
Base Course
HEIMS Supplementary Education Fields
destSupplementaryEduField
Courses > Edit Details, Field of Education Section
SELECT
6
E609(NEW)
Effective From Date
Base Course
Effective From Date
destE609
Courses > Edit Details, Field of Education Section
SELECT
10
Entity Status
UID5
Dest uid
Validation Status
destLastSubmittedStatus
See: TCSI | Specialisation Packet
Element
Element Name
Paradigm Entity
Paradigm Internal Field Name
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
E312
Special course type
Base Course
Special Course Type
destE312
Courses > Edit Details, Special course type
SELECT
2
E609
Special interest course effective from date
Base Course
Effective From Date
destE609
Courses > Edit Details, Special course type
TEXT
10
E610
Special interest course effective to date
Base Course
Effective To Date
destE610
Courses > Edit Details, Special course type
TEXT
10
Entity status
UID5
Validation Status
Each campus location that teaches a course or unit must have an associated campus record. This packet should be entered and validated before any course or unit enrolments are entered and pushed to TCSI as it will generate validation errors.
See: TCSI | Campus Packet
Element
Element Name
Paradigm Entity
Paradigm Internal Field Name
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
UID2
E525
Campus suburb
Provider
Suburb
city
Providers/Edit details
TEXT
48
E644
Campus country code
Provider
Country
countryGeoId
Providers/Edit details
SELECT
4
E559
Campus postcode
Provider
Post Code
postalCode
Providers/Edit details
TEXT
4
E609
Campus effective from date
Provider
Campus Effective From Date
destE609
Providers/Edit details
TEXT
10
E610
Campus effective to date
Provider
Campus Effective To Date
destE610
Providers/Edit details
TEXT
10
**This is a sub-group of the Campus group, which links to Campus through UID2 and links to the Courses Group through UID5. Each campus that teaches a unit for the course must have a course on-campus packet.
See: TCSI | Course on Campus Packet
Element
Element Name
Paradigm Entity
Paradigm Internal Field Name
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
UID4
E569
Campus operation type
Base Course
Campus Operation Type
destE569
Courses > Edit Details > Campus: Edit button if existing or ADD CAMPUS to add
SELECT
2
E570
Principal mode of offshore delivery code
Base Course
Offshore Mode
destE570
Courses > Edit Details > Campus: Edit button if existing or ADD CAMPUS to add
SELECT
2
E571
Offshore delivery code
Base Course
Offshore Delivery Indicator
destE571
Courses > Edit Details > Campus: Edit button if existing or ADD CAMPUS to add
SELECT
2
E597
CRICOS code
Base Course
Cricos Code
cricosCode - E597
Courses > Edit Details > Campus: Edit button if existing or ADD CAMPUS to add
TEXT
7
E609
Course on campus effective from date
Base Course
Course On Campus Effective From Date
destE609
Courses > Edit Details > Campus: Edit button if existing or ADD CAMPUS to add
TEXT
10
E610
Course on campus effective to date
Base Course
Course On Campus Effective To Date
destE610
Courses > Edit Details > Campus: Edit button if existing or ADD CAMPUS to add
TEXT
10
A campus course fee record is required for every course on campus record. This sub-packet is required for every parent record.
See: TCSI | Campus Course Fees Packet
Element
Element Name
Paradigm Entity
Paradigm Internal Field Name
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
UID4
E536
Course fees code
Base Course
Course Fees Code
destE536
Courses > Edit Details > Campus: Edit button if existing or ADD CAMPUS to add
SELECT
1
E495
Indicative student contribution CSP
Base Course
Indicative Student Contribution Amount For a Commonwealth Supported Place
destE495
Courses > Edit Details > Campus: Edit button if existing or ADD CAMPUS to add
NUMBER
9(2)
E496
Indicative tuition fee domestic fee-paying
Base Course
Indicative Tuition Fee For a Domestic Fee-Paying Place
destE496
Courses > Edit Details > Campus: Edit button if existing or ADD CAMPUS to add
NUMBER
9(2)
E609
Campus course fee effective from date
Base Course
Effective From Date
destE609
Courses > Edit Details > Campus: Edit button if existing or ADD CAMPUS to add
TEXT
10
Element
Element Name
Paradigm Entity
Paradigm Internal Field Name
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
Note
UID4
E557
TAC offer code
Base Course
TAC Offer Code
destE557
Courses/TAC Offer Code
SELECT
1
Retired
Element
Element Name
Paradigm Entity
Paradigm Internal Field Name
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
UID8
E313
Student identification code
Student
Student No
studentNumber
Student > Student Details > Edit details
TEXT
10
E488
CHESSN
Student
CHESSN No
chessenNo
Student > Student Details > Edit details
TEXT
10
E403
Student given name first
Student
Given Name
givenName
Student > Student Details > Edit details
Text
40
E402
Student surname
Student
Family Name
lastName
Student > Student Details > Edit details
TEXT
40
E404
Student given name others
Student
Middle Name
middleName
Student > Student Details > Edit details
TEXT
40
E314
Date of birth
Student
DOB
birthDate
Student > Student Details > Edit details
DATE
8
E315
Gender code
Student
Gender
gender
Student > Student Details > Edit details
SELECT
1
E410
Residential address street
Student
Street Number
streetNumber
Student > Student details > Edit Contact info (BILLING)
TEXT
255
E469
Residential address suburb
Student
City
city
Student > Student details > Edit Contact info (BILLING)
TEXT
48
E470
Residential address state
Student
State
stateProvinceGeoId
Student > Student details > Edit Contact info (BILLING)
SELECT
3
E658 (NEW)
Residential address country code
Student
Country
billingCountryGeoId
Student > Student details > Edit Contact info (BILLING)
SELECT
4
E320
Residential address postcode
Student
Postal Code
postalCode
Student > Student details > Edit Contact info (BILLING)
POSTCODE
4
E416
Tax file number
Student
Tax File Number
socialSecurityNumber
Student > Student Details > Personal details
TEXT
9
E584
Unique Student Identifier
usiStudentNumber
USI Student Number
usiStudentNumber
Student > Student Details > Edit details
TEXT
10
E346
Country of birth code
Student
In what country were you born
destE346
Student > Student Details > Student TCSI confirm details
SELECT
4
E347
Year of arrival in Australia
Student
Year arrived in Australia
destE347
Student > Student Details > Student TCSI confirm details
SELECT + YEAR
4
E348
Language spoken at home code
Student
Language Spoken At Home
destE348
Student > Student Details > Student TCSI confirm details
SELECT
4
E316
Aboriginal and Torres Strait Islander code
Student
Are you of Australian Aboriginal or Torres Strait Islander descent?
destE316
Student > Student Details > Student TCSI confirm details
SELECT
1
E612
Level left school
Student
Level left school
destE612
Student > Course Enrolment > Student TCSI edit
SELECT
2
E572
Year left school
Student
Year Left School
destE572
Student > Course Enrolment > Student TCSI edit
SELECT
4
E573
Highest educational attainment of parent/guardian 1
Student
Highest Educational Attainment 1
destE573
Student > Course Enrolment > Student TCSI edit
SELECT
2
E574
Highest educational attainment of parent/guardian 2
Student
Highest Educational Attainment 2
destE574
Student > Course Enrolment > Student TCSI edit
SELECT
2
E661
Term address country code
Student
Country
countryGeoId
Student > Student Details > Edit Contact Info: Residential
SELECT
4
E319
Term address postcode
Student
Postal Code
postalCode
Student > Student Details > Edit Contact Info: Residential
POSTCODE
4
A student must have one disability sub-packet for each disability they inform the provider of. This sub-packet is optional and only required if the student nominates they have a disability.
Element
Element Name
Paradigm Entity
Paradigm Internal Field Name
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
UID8
E615
Disability code
Course Enrolment
Disability Code
destE615
Student > Course Enrolment > Student TCSI Edit
SELECT
2
E609
Disability effective from date
Course Enrolment
Effective From Date
destE609
Student > Course Enrolment > Student TCSI Edit
TEXT
10
E610
Disability effective to date
Course Enrolment
Effective To Date
destE610
Student > Course Enrolment > Student TCSI Edit
TEXT
10
A citizenship packet is required for each student reported to TCSI.
See: TCSI | Citizenship Packet
Element
Element Name
Paradigm Entity
Paradigm Internal Field Name
Default Paradigm Field Label
Paradigm Menu Location
Field Type
Width
UID8
E358
Citizen resident code
Course Enrolment
Citizen Resident Code
destE358
Student > Course Enrolment > Student TCSI Edit
SELECT
1
E609
Citizenship effective from date
Course Enrolment
Effective From Date
destE609
Student > Course Enrolment > Student TCSI Edit
TEXT
10
See: TCSI | Commonwealth Scholarship Packet
Element
Element Name
Paradigm Entity
Paradigm Internal Field Name
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
UID8
E415
Reporting year
Course Enrolment
Reporting Year
destE415
Student > Course Enrolment > Student TCSI Edit
Year
4
E666
Reporting period
Course Enrolment
Reporting period
destE666
Student > Course Enrolment > Student TCSI Edit
SELECT
1
E545
Commonwealth Scholarship type
Course Enrolment
Commonwealth Scholarship type
destE545
Student > Course Enrolment > Student TCSI Edit
SELECT
1
E598
Commonwealth Scholarship amount
Course Enrolment
Commonwealth Scholarship amount
destE598
Student > Course Enrolment > Student TCSI Edit
NUMBER
8(2)
E526
Commonwealth scholarship status code
Course Enrolment
Commonwealth scholarship status code
destE526
Student > Course Enrolment > Student TCSI Edit
SELECT
1
E538
Commonwealth Scholarship termination reason code
Course Enrolment
Commonwealth Scholarship termination reason code
destE538
Student > Course Enrolment > Student TCSI Edit
SELECT
1
**Link to Student group through UID8 and link to Course through UID5
See: TCSI | Course Admission Packet
Element
Element Name
Paradigm Entity
Paradigm Internal Field Name
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
Notes
UID15
E534
Course of study commencement date
Course Enrolment
Start Date
startDate
Student > Course Enrolment > Course
Datepicker + SELECT
10
E592
Course outcome date
Course Enrolment
Expected End Date
expectedEndDate
Student > Course Enrolment > Course
Datepicker + SELECT
10
E330
Type of attendance code
Course Enrolment
Full/Part Time
contactHours
Student > Course Enrolment > Course
SELECT
1
E632 (NEW)
Australian Tertiary Admission Rank
Course Enrolment
Australian Tertiary Admission Rank
destE632
Student > Student Details > Student TCSI Confirm Details
NUMBER
4(2)
E605
Selection rank
Course Enrolment
Selection Rank
destE605
Student > Course Enrolment > Student TCSI Edit
NUMBER
4(2)
E620
Highest attainment code
Course Enrolment
Highest Attainment Code
destE620
Student > Course Enrolment > Student TCSI Edit
SELECT
31
E599
Course outcome code
Course Enrolment
Enrolment Status
enrolmentStatusId
Student > Course Enrolment > Course Details
SELECT
1
E591
HDR thesis submission date
Course Enrolment
HDR Thesis Submission Date
hdrThesisSubmissionDate
Student > Course Enrolment > Student TCSI Edit
TEXT
10
E594
HDR primary field of research code
Course Enrolment
Higher degree by research primary field of research code
destE594
Student > Course Enrolment > Student TCSI Edit
SELECT
4
E595
HDR secondary field of research code
Course Enrolment
Higher degree by research secondary field of research code
destE595
Student > Course Enrolment > Student TCSI Edit
SELECT
4
A basis for admission packet is required for each course admission reported to TCSI.
See: TCSI | Basis for Admission Packet
Element
Element Name
Paradigm Entity
Paradigm Internal Field Name
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
UID15
E327
Basis for admission code
Course Enrolment
Student Admission
destE327
Student > Course Enrolment > Student TCSI Edit
SELECT
2
For each unit enrolment that has been granted as credit, it must have an associated course prior credit extension packet.
See: TCSI | Course Prior Credit Packet
Element
Element Name
Paradigm Entity
Paradigm Internal Field Name
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
UID15
E560
Credit used value
Course Enrolment
HEIMS Credit Used
destE560
Student > Course Enrolment > Student TCSI Edit
TEXT
4(3)
E561
Credit basis code
Course Enrolment
HEIMS Credit Basis
destE561
Student > Course Enrolment > Student TCSI Edit
SELECT
4
E566
Credit provider code
Course Enrolment
HEIMS Credit Institution
destE566
Student > Course Enrolment > Student TCSI Edit
SELECT
4
See: TCSI | Specialisation Packet. Please review the notes provided here concerning Paradigm's criteria for automatically submitting this packet.
Element
Element Name
Paradigm Entity
Paradigm Internal Field Name
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
E463
Specialisation code
Course Enrolment
Specialisation Code
destE463
Student > Course Enrolment > Student TCSI Edit
SELECT
6
See: TCSI | HDR End-User Engagement Packet
Element
Element Name
Paradigm Entity
Paradigm Internal Field Name
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
E593
HDR end user engagement code
Course Enrolment
Higher Degree By Research End-User Engagement Code
destE593
Student > Course Enrolment > Student TCSI Edit
SELECT
2
E609
HDR end user engagement effective from date
Course Enrolment
Effective From Date
destE609
Student > Course Enrolment > Student TCSI Edit
TEXT
10
E610
HDR end user engagement effective to date
Course Enrolment
Effective To Date
destE610
Student > Course Enrolment > Student TCSI Edit
TEXT
10
See: TCSI | Scholarship Packet
Element
Element Name
Paradigm Entity
Paradigm Internal Field Name
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
E487
Scholarship type
Course Enrolment
Scholarship Type
destE487
Student > Course Enrolment > Student TCSI Edit
SELECT
2
E609
Scholarship effective from date
Course Enrolment
Effective From Date
destE609
Student > Course Enrolment > Student TCSI Edit
TEXT
10
E610
Scholarship effective to date
Course Enrolment
Effective To Date
destE610
Student > Course Enrolment > Student TCSI Edit
TEXT
10
See: TCSI | RTP Stipend Amount Packet
Element
Element Name
Paradigm Entity
Paradigm Internal Field Name
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
E623
RTP Stipend amount
Course Enrolment
RTP Stipend Amount
destE623
Student > Course Enrolment > Student TCSI Edit
NUMBER (DECIMAL)
10(2)
E415
Reporting year
Course Enrolment
Reporting Year
destE415
Student > Course Enrolment > Student TCSI Edit
NUMBER
4
**Link to Course admission through UID15
See: TCSI | Unit Enrolment Packet
Element
Element Name
Paradigm Entity
Paradigm Internal Field Name
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
Notes
E354
Unit of study
Base Unit
Unit Id / Unit Code (s)
eduUnitId / eduOtherUnitId
Units > Unit Details > Edit Details
TEXT
12
E464
Discipline code
Base Unit
HEIMS Discipline
destDiscipline
Units > Unit Details > Edit Details
TEXT
6
E337
Work experience in industry code
Base Unit
HEIMS Work Experience Indicator
destWorkExperienceIndicator
Units > Unit Details > Edit Details
SELECT
1
E329
Mode of attendance code
Scheduled Unit
Mode of Delivery
modeOfDelivery
Units > Scheduled Unit details > Edit Scheduled
SELECT
1
E489
Unit of study census date
Scheduled Unit
HEIMS Census Date
destCensusDate
Units > Scheduled Unit details > Edit Scheduled
TEXT
10
E551
Summer and winter school code
Scheduled Unit
HEIMS Summer School
destE551
Units > Scheduled Unit details > Edit Scheduled
SELECT
1
E622 (NEW)
Unit of study year long indicator
Scheduled Unit
Unit of Study Year Long Indicator
destE622
Units > Scheduled Unit details > Edit Scheduled
?
5
E600
Unit of study commencement date
Unit Enrolment
Start Date
startDate
Student>Course Enrolment >Units (Single unit edit)
DATE
8
E601
Unit of study outcome date
Unit Enrolment
Expected End Date
expectedEndDate
Student>Course Enrolment >Units (Single unit edit)
TEXT
10
E660
Delivery location country code
Provider
Country
countryGeoId
Provider>Edit Provider details
SELECT
4
E477
Delivery location postcode
Provider
Post Code
postalCode
Provider>Edit Provider details
TEXT
4
E392
Maximum student contribution code
Unit Enrolment
HEIMS Contribution Indicator
destContributionIndicator
Student>Course Enrolment>Course
SELECT
1
E490
Student status code
Single unit enrolment
HEIMS Student Status
destE490
Student>Course Enrolment>Course
SELECT
3
E339
EFTSL
Unit Enrolment (read-only)/ Base Unit (coalesce)
EFTSL Load
eftsuLoad
Units > Unit Details > Edit Details (Read-only) Student>Course Enrolment >Units - TCSI Information
NUMBER
10(9)
E355
Unit of study status code
Unit Enrolment (read-only)
HEIMS Study Completion Status
destStudyCompletionStatus
Student>Course Enrolment >Units - Unit Details section
SELECT
1
E446
Remission Reason Code
Unit Enrolment
HEIMS Variation Reason
destVariationReason
Student>Course Enrolment >Units - TCSI INFORMATION
SELECT
2
E384
Amount charged
Unit Enrolment
Unit Fee
unitFee
Student>Course Enrolment >Units - FINANCIAL INFORMATION
NUMBER
7(2)
E381
Amount paid upfront
Unit Enrolment
Upfront Payment
paidUpfront
Student>Course Enrolment >Units - FINANCIAL INFORMATION
NUMBER
7(2)
Paradigm can be configured to use either the eduUnitId field or the eduOtherUnitID field
Codes 4,5,7 are only HED, This is now mapped from scheduled unit.
A unit of study is a full year unit if the duration of the unit is a full academic year or longer (e.g. two semesters or three trimesters in length equalling a period of one academic year or more).
The system will report the contents of the first non-blank date found in the following fields processed in order:
Unit enrolment withdrawal date
Unit enrolment grade release date
Scheduled unit end date
This field has been mapped with the Status items. You can find more details by going to System > Search Status type > Type in βEnrolmentβ, and click on the 'ENROLMENT_STATUS'.
Read more: Map Status Items to TCSI Values
For HED only, Use code β12β when a student receives a repayment and/or re-credit of their HELP balance as a result of determining, after the census date - that the student does not have a valid tax file number.
When E490 equals:
202 then return Paid Upfront
250,260,261,262,270,271,331,341 then return 0.00
otherwise, return: Unit Fee - Funding Amount
The business logic here is that if the student is exempt from any upfront contribution, then TCSI expects a value of 0.00 for the upfront fee field. However, providers may wish to still record a non-zero dollar amount in the upfront fee field so that they can record internally the amount of money expected to be received from the government concerning a specific student.
VET - The codes β5β, β6β and β7β are not applicable to this collection.
This field has been mapped with the Status items. You can find more details by going to System > Search Status type > Type in βEnrolmentβ, and click on the 'ENROLMENT_STATUS'.
Read more: Map Status Items to TCSI Values