TCSI for PIR Providers
Overview
The Provider Information Request (PIR) is a request for information under Section 28 of the Tertiary Education Quality and Standards Agency Act 2011 (TEQSA Act). This article outlines all of the packets and sub-packets that underpin the reporting requirements for the Provider Information Request (PIR) as at 2022.
All data is reported in data packets, as described in this document. Each packet comprises data elements. Detailed specifications for each data element are available from the TCSI Support Data Element Dictionary.
PIR reporting from Paradigm will only be possible when the Paradigm provider record containing the Parent Reporting Provider field has been set with the value of the main TCSI reportable provider party Id. If this field has not been set, many of the PIR reports will fail to produce any data.
The main TCSI reportable provider record must also have a date set for the Effective From Date field, as an indicator of when the provider became active. The absence of a date in this field will also cause PIR reports to return no data.
Key Resources
The government maintains a comprehensive set of resources to support providers who are planning on transitioning to or are already reporting via TCSI PIR:
Contact TCSI Support via TCSIsupport@dese.gov.au
What is a Unique Identifier (UID)?
Unique Identifier (UID) - these are used to support Business to Government (B2G) reporting via the TCSI API to identify and keep track of records. A single UID replaces the combination of identifying elements that were previously used in HEIMS reporting to uniquely identify a record. The presence of a UID is required in order for a record to be updated via TCSI reporting.
Compliance with Due Dates
Courses of Study Group (PIR)
The PIR course of study packet is used to report data on the courses of study offered by each provider. The data collected through a PIR course of study packet is referenced by one or more PIR course packets.
Course of Study Packet (generates UID3)
UID3
Last submitted
Last Status
Element
Element Name
Paradigm Entities
Paradigm Internal Field Names
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
E533
Course of study code
Base Course
Course of study code
destE533
Courses > Edit Details > TCSI COURSE OF STUDY
TEXT
10
E310
Course of study type code
Base Course
HEIMS Course Type
destCourseType
Courses > Edit Details > TCSI COURSE OF STUDY
SELECT
2
E455
Combined course of study indicator
Base Course
Combined course of study indicator
destCombinedCourseCode
Courses > Edit Details > TCSI COURSE OF STUDY
SELECT
1
E394
Course of study name
Base Course
Course of study name
destE394
Courses > Edit Details > TCSI COURSE OF STUDY
TEXT
72
E350
Course of study load
Base Course
HEIMS Course Load
destCourseLoad
Courses > Edit Details > TCSI COURSE OF STUDY
TEXT
2
Courses Group (PIR)
Course Packet (PIR) (generates UID5)
The course packet is used to report data on the courses offered by each provider. Each course packet must be linked to an established PIR course of study packet. The data collected through a PIR course packet may be referenced by one or more:
*Each PIR course packet must have a value for E307 (course code) that is unique to the provider.
UID5
system generated
Last submitted
system generated
Last Status
system generated - aiming for ‘Valid’
Element
Element Name
Paradigm Entities
Paradigm Internal Field Names
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
UID3 or E533
Course of study code
E307 (must be unique to the provider)
Course code
Base Course
HEIMS Course Code
destCourseCode
Courses > Edit Details > TCSI COURSE
TEXT
10
E308
Course Name
Base Course
Course Name
destE308
Courses > Edit Details > TCSI COURSE
TEXT
72
E596 (NEW)
Standard course duration
Base Course
Standard Course Duration
destE596
Courses > Edit Details > TCSI COURSE
SELECT / DECIMAL
4(3)
E609
Course effective from date
Base Course
Accreditation Date
accreditationDate
Courses > Edit Details
DATE
10
E610 (Optional)
Course effective to date
Base Course
Accreditation Date Due
accreditationDateDue
Courses > Edit Details > TCSI COURSE
DATE
10
Course fields of education sub-packet (PIR)
Note that the fields
E312 Special Course Type
E609 Special Interest Course Effective From Date, and
E610 Special Interest Course Effective To Date
are not required for PIR reporting.
Element
Element Name
Paradigm Entities
Paradigm Internal Field Names
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
E461
Field of Education Code
Base Course
Field of Education Code
destE461
Courses > Edit Details: FIELD OF EDUCATION Section
SELECT
6
E462
Field of Education Supplementary Code
Base Course
HEIMS Supplementary Education Fields
destE462
Courses > Edit Details: FIELD OF EDUCATION Section
SELECT
6
E609(NEW)
Effective From Date
Base Course
Effective From Date
destE609
Courses > Edit Details: FIELD OF EDUCATION Section
SELECT
10
E312
Special Course Type
Base Course
Special Course Type
destE312
Courses > Edit Details: SPECIAL COURSE TYPE Section
SELECT
Entity Status
TCSI UID
TCSI Last Validation Status
Campuses Group (PIR)
Campus Packet (PIR)
The PIR campus packet is used to report data on the campuses from which providers deliver their courses. The data collected through a PIR campus packet is referenced by one or more course on campus packets.
Uniqueness
Each PIR campus packet must:
for campuses in Australia, have a combination of campus suburb (E525) and the campus postcode (E559) that is unique to the provider
for campuses not in Australia, have a combination campus country code (E644) and campus suburb (E525) that is unique to the provider.
Element
Element Name
Paradigm Entities
Paradigm Internal Field Names
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
UID2
E525
Campus suburb
Provider
Suburb
city
Providers > Edit details
TEXT
48
E644
Campus country code
Provider
Country
countryGeoId
Providers > Edit details
SELECT
4
E559
Campus postcode
Provider
Post Code
postalCode
Providers > Edit details
TEXT
4
E609
Campus effective from date
Provider
Campus Effective From Date
destE609
Providers > Edit details
DATE
10
E610 (Optional)
Campus effective to date
Provider
Campus Effective To Date
destE610
Providers > Edit details
DATE
10
Courses on Campuses Group (PIR)
Courses on Campus Packet (PIR) (generates UID4)
The PIR course on campus packet is used to report which courses are delivered from which campuses and to provide data on the features of the courses as delivered at each campus. Each PIR course on campus packet must be linked to an established PIR campus packet and an established PIR course packet.
Scope
Providers are required to report a PIR course on campus packet for every:
undergraduate course* that is undertaken by domestic students at an Australian campus
postgraduate course work course that is undertaken by domestic students at an Australian campus
all courses delivered at an offshore campus.
*This does not include enabling courses
Uniqueness
Each PIR course on campus packet must have a combination of campus (UID2 or E525/E644/E559) and course (UID5 or E307) that is unique to the provider.
Element
Element Name
Paradigm Entities
Paradigm Internal Field Names
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
UID5 or E307
Courses resource key or Course code
Courses Uid
destUid5
INTEGER
UID 2 or E525/E644/E559
Campus resource key or Unique campus combination
Campuses Uid
destUid2
INTEGER
E597
CRICOS code
Base Course
Cricos Code
cricosCode
Course > CAMPUS WHERE COURSE IS TAUGHT section: Edit > EDIT CAMPUS DETAILS section
TEXT
7
E569
Campus operation type
Base Course
Campus Operation Type
destE569
Course > CAMPUS WHERE COURSE IS TAUGHT section: Edit > EDIT CAMPUS DETAILS section
SELECT
2
E570
Principal mode of offshore delivery code
Base Course
Offshore Mode
destE570
Course > CAMPUS WHERE COURSE IS TAUGHT section: Edit > EDIT CAMPUS DETAILS section
SELECT
2
E571
Offshore delivery code
Base Course
Offshore Delivery Indicator
destE571
Course > CAMPUS WHERE COURSE IS TAUGHT section: Edit > EDIT CAMPUS DETAILS section
SELECT
2
E609
Course on campus effective from date
Base Course
Course On Campus Effective From Date
destE609
Course > CAMPUS WHERE COURSE IS TAUGHT section: Edit > EDIT CAMPUS DETAILS section
TEXT
10
E610
Course on campus effective to date
Base Course
Course On Campus Effective To Date
destE610
Course > CAMPUS WHERE COURSE IS TAUGHT section: Edit > EDIT CAMPUS DETAILS section
TEXT
10
E536
Course Fee Code
Base Course
Course Fees Code
destE536
Course > CAMPUS WHERE COURSE IS TAUGHT section: Edit > COURSE FEES CODE section
SELECT
E495
Indicative Student Contribution CSP
Base Course
Indicative Student Contribution Amount for a Commonwealth-Supported Place
destE495
Course > CAMPUS WHERE COURSE IS TAUGHT section: Edit > COURSE FEES CODE section
NUMBER
E496
Indicative Tuition Fee Domestic Fee-Paying
Base Course
Indicative Tuition Fee for a Domestic Fee-Paying Place
destE496
Course > CAMPUS WHERE COURSE IS TAUGHT section: Edit > COURSE FEES CODE section
NUMBER
E609
Campus Course Fee Effective From Date
Base Course
From Date
destE609
Course > CAMPUS WHERE COURSE IS TAUGHT section: Edit > COURSE FEES CODE section
DATE
E557
TAC Offer Code
Base Course
TAC Offer Code
destE557
Course > CAMPUS WHERE COURSE IS TAUGHT section: Edit > TAC OFFER CODE section
SELECT
Students Group (PIR)
Student packet (PIR)
Disability packet (PIR)
Citizenship packet (PIR)
First reported address packet (PIR)
Student Packet (PIR) (generates UID8)
The PIR student packet is used to report key identity, address and demographic data for students at the provider. The data collected through a PIR student packet is referenced by one or more PIR course admission packets.
Scope
Providers are required to report data for all domestic, overseas, onshore and offshore students enrolled in or undertaking a course of study leading to a higher education award of the organisation.
Uniqueness
Each PIR student packet must have a student identification code (E313) that is unique to the provider.
Element
Element Name
Paradigm Entities
Paradigm Internal Field Names
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
Required reporting scope
UID8
E313
Student identification code
Student
Student No
studentNumber
Student > Student Details > Edit details
TEXT
10
all in-scope
E314
Date of birth
Student
DOB
birthDate
Student > Student Details > Edit details
DATE
8
all in-scope
E402
Student surname
Student
Family Name
lastName
Student > Student Details > Edit details
TEXT
40
all in-scope
E403
Student given name first
Student
Given Names
firstName
Student > Student Details > Edit details
Text
40
all in-scope
E404
Student given name others
Student
Middle Name
middleName
Student > Student Details > Edit details
TEXT
40
all in-scope
E410
Residential address street
Student
Street Number
billingAddress1
Student > Student details > Edit Contact info (BILLING)
TEXT
255
all in-scope
E469
Residential address suburb
Student
City
billingCity
Student > Student details > Edit Contact info (BILLING)
TEXT
48
all in-scope
E470
Residential address state
Student
State
billingStateProvinceGeoId
Student > Student details > Edit Contact info (BILLING)
SELECT
3
all in-scope
E658 (NEW)
Residential address country code
Student
Country
billingCountryGeoId
Student > Student details > Edit Contact info (BILLING)
SELECT
4
all in-scope
E320
Residential address postcode
Student
Postal Code
postalCode
Student > Student details > Edit Contact info (BILLING)
POSTCODE
4
Required - domestic students who are residing in Australia
E584
Unique Student Identifier
usiStudentNumber
USI Student Number
usiStudentNumber
Student > Student Details > Edit details
TEXT
10
Optional
E315
Gender code
Student
Gender
gender
Student > Student Details > Edit details
SELECT
1
all in-scope
E316
Aboriginal and Torres Strait Islander code
Student
Are you of Australian Aboriginal or Torres Strait Islander descent?
destE316
Student > Student Details > Student TCSI confirm details
SELECT
1
all in-scope
E346
Country of birth code
Student
In what country were you born
destE346
Student > Student Details > Student TCSI confirm details
SELECT
4
all in-scope
E347
Year of arrival in Australia
Student
Year arrived in Australia
destE347
Student > Student Details > Student TCSI confirm details
SELECT + YEAR
4
Required if the student was not born in Australia but ever resided in Australia (i.e. overseas born onshore students)
E348
Language spoken at home code
Student
Language Spoken At Home
destE348
Student > Student Details > Student TCSI confirm details
SELECT
4
all in-scope
E572
Year left school
Student
Year Left School
destE572
Student > Course Enrolment > Student TCSI edit
SELECT
4
Required - domestic student
E612
Level left school
Student
Level left school
destE612
Student > Course Enrolment > Student TCSI edit
SELECT
2
Required - domestic student
E573
Highest educational attainment of parent/guardian 1
Student
Highest Educational Attainment 1
destE573
Student > Course Enrolment > Student TCSI edit
SELECT
2
Required - domestic undergraduate student
E574
Highest educational attainment of parent/guardian 2
Student
Highest Educational Attainment 2
destE574
Student > Course Enrolment > Student TCSI edit
SELECT
2
Required - domestic undergraduate student
E661
Term address country code
Student
Country
countryGeoId
Student > Student Details > Edit Contact info (Residential/Semester/Term)
SELECT
4
all in-scope
E319
Term address postcode
Student
Postal Code
postalCode
Student > Student Details > Edit Contact info (Residential/Semester/Term)
POSTCODE
4
Required - all in-scope students who have a term address in Australia
Disability extension (sub-packet)
The disability packet is used to report disability codes (E615) for a student and changes through time in line with a student’s disabilities. A provider may create as many PIR disability packets as necessary to add disability codes (E615) for a student.
Uniqueness
Each PIR disability packet must have a value for the disability code (E615) that is unique to the student on any given date, as determined by disability effective dates (E609 and E610).
Element
Element Name
Paradigm Entities
Paradigm Internal Field Names
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
UID8
E615
Disability code
Entity Extra Value
Disability Code
destE615
Student > Course Enrolment > Student TCSI Edit
SELECT
2
E609
Disability effective from date
Entity Extra Value
Effective From Date
destE609
Student > Course Enrolment > Student TCSI Edit
DATE
10
E610 (Optional)
Disability effective to date
Entity Extra Value
Effective To Date
destE610
Student > Course Enrolment > Student TCSI Edit
DATE
10
Citizenship extension (sub-packet)
The PIR citizenship packet is used to report citizenship and residency information and changes through time to the citizen resident code (E358) for a student. A provider may create as many additional citizenship packets as necessary to report changes to a student's citizenship or residency status through time.
Element
Element Name
Paradigm Entities
Paradigm Internal Field Names
Default Paradigm field labels
Paradigm Menu Location
Field Type
Width
UID8
E358
Citizen resident code
Entity Extra Value
Citizen Resident Code
destE358
Student > Course Enrolment > Student TCSI Edit
SELECT
1
E609
Citizenship effective from date
Entity Extra Value
Effective From Date
destE609
Student > Course Enrolment > Student TCSI Edit
DATE
10
Course Admissions Group (PIR)
Course admission packet (PIR)
Basis for admission packet (PIR)
Course prior credit packet (PIR)
Specialisation packet (PIR)
Course Admission Packet (PIR) (generates UID15)
The PIR course admission packet is used to report the admission of students into courses and provide data on aspects of the student's admission and engagement in the course. Each PIR course admission packet must be linked to an established PIR student packet and established course packet. The data collected through a PIR course admission packet may be referenced by one or more PIR unit enrolment packets.
Uniqueness
Each PIR course admission packet must have a unique combination of values for:
The combination of student (UID8 or E313), course (UID5 or E307) and course of study commencement date (E534) must also be unique across all PIR course admissions packets for the provider.
Element
Element Name
Paradigm Entities
Paradigm Internal Field Names
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
Unknown Value
Required reporting scope
UID8 or E313
destUid8
INTEGER
UID5 or E307
destUid5
INTEGER
E534
Course of study commencement date
Course Enrolment
Start Date
startDate
Student > Course Enrolment > Course
Datepicker + SELECT
10
all in-scope
E330
Type of attendance code
Course Enrolment
Full/Part Time
contactHours
Student > Course Enrolment > Course
SELECT
1
Required for students in a HDR course
E632 (NEW)
Australian Tertiary Admission Rank
Course Enrolment
Australian Tertiary Admission Rank
destE632
Student > Course Enrolment > Student TCSI Edit
NUMBER
4(2)
0 - ATAR is not available
Required for recent school leavers in an undergraduate course who have an Australian tertiary admission rank
E605
Selection rank
Course Enrolment
Selection Rank
destE605
Student > Course Enrolment > Student TCSI Edit
NUMBER
4(2)
0 - Selection Rank is not available
Required for recent school leavers in an undergraduate course who have a selection rank
E620
Highest attainment code
Course Enrolment
Highest Attainment Code
destE620
Student > Course Enrolment > Student TCSI Edit
SELECT
31
000 - None of the above
all in-scope domestic students
E599
Course outcome code
Course Enrolment
Enrolment Status
enrolmentStatusId
Student > Course Enrolment > Course Details
SELECT
1
Required if the student is no longer enrolled in the course or has formally deferred
E592
Course outcome date
Course Enrolment
Expected End Date
expectedEndDate
Student > Course Enrolment > Course
Datepicker + SELECT
10
Required if a course of study is completed
E591 (Optional)
HDR thesis submission date
Course Enrolment
HDR Thesis Submission Date
hdrThesisSubmissionDate
Student > Course Enrolment > Student TCSI Edit
TEXT
10
Optional
E594 (Optional)
HDR primary field of research code
Course Enrolment
Higher degree by research primary field of research code
destE594
Student > Course Enrolment > Student TCSI Edit
SELECT
4
Optional
E595 (Optional)
HDR secondary field of research code
Course Enrolment
Higher degree by research secondary field of research code
destE595
Student > Course Enrolment > Student TCSI Edit
SELECT
4
Optional
Basis for admission sub-packet (PIR)
The PIR basis for admission packet is used to report basis for admission codes (E327) for the student’s admission into a course. A provider may create one or two PIR bases for admission packets to report up to two bases for admission codes (E327) for a course admission.
Element
Element Name
Paradigm Entities
Paradigm Internal Field Names
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
UID15
E327
Basis for admission code
Entity Extra Value
Student Admission
destE327
Student > Course Enrolment > Student TCSI Edit
SELECT
2
Course prior credit sub-packet (PIR)
Element
Element Name
Paradigm Entities
Paradigm Internal Field Names
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
UID15
E560
Credit used value
Entity Extra Value
HEIMS Credit Used
destE560
Student > Course Enrolment > Student TCSI Edit
TEXT
4(3)
E561
Credit basis code
Entity Extra Value
HEIMS Credit Basis
destE561
Student > Course Enrolment > Student TCSI Edit
SELECT
4
E566
Credit provider code
Entity Extra Value
HEIMS Credit Institution
destE566
Student > Course Enrolment > Student TCSI Edit
SELECT
4
Specialisation sub-packet (PIR)
Element
Element Name
Paradigm Entities
Paradigm Internal Field Names
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
E463
Specialisation code
Entity Extra Value
Specialisation Code
destE463
Student > Course Enrolment > Student TCSI Edit
SELECT
6
HDR end-user engagement (sub-packet)
See: TCSI | HDR End-User Engagement Packet
Element
Element Name
Paradigm Entity
Paradigm Internal Field Name
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
E593
HDR end user engagement code
Course Enrolment
Higher Degree By Research End-User Engagement Code
destE593
Student > Course Enrolment > Student TCSI Edit
SELECT
2
E609
HDR end user engagement effective from date
Course Enrolment
Effective From Date
destE609
Student > Course Enrolment > Student TCSI Edit
TEXT
10
E610
HDR end user engagement effective to date
Course Enrolment
Effective To Date
destE610
Student > Course Enrolment > Student TCSI Edit
TEXT
10
Scholarship (sub-packet)
See: TCSI | Scholarship Packet
Element
Element Name
Paradigm Entity
Paradigm Internal Field Name
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
E487
Scholarship type
Course Enrolment
Scholarship Type
destE487
Student > Course Enrolment > Student TCSI Edit
SELECT
2
E609
Scholarship effective from date
Course Enrolment
Effective From Date
destE609
Student > Course Enrolment > Student TCSI Edit
TEXT
10
E610
Scholarship effective to date
Course Enrolment
Effective To Date
destE610
Student > Course Enrolment > Student TCSI Edit
TEXT
10
RTP stipend amount (sub-packet)
See: TCSI | RTP Stipend Amount Packet
Element
Element Name
Paradigm Entity
Paradigm Internal Field Name
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
E623
RTP Stipend amount
Course Enrolment
RTP Stipend Amount
destE623
Student > Course Enrolment > Student TCSI Edit
NUMBER (DECIMAL)
10(2)
E415
Reporting year
Course Enrolment
Reporting Year
destE415
Student > Course Enrolment > Student TCSI Edit
NUMBER
4
Unit Enrolments Group (PIR)
Unit Enrolment Packet (generates UID16)
Element
Element Name
Paradigm Entities
Paradigm Internal Field Names
Paradigm Entity Field Name
Paradigm Menu Location
Field Type
Width
UID15 or E313/E307/E534
Course admission resource key or
Unique course admission combination
E354
Unit of study
Base Unit
Unit Id
eduUnitId
Units > Unit Details > Edit Details
TEXT
12
E489
Unit of study census date
Scheduled Unit
HEIMS Census Date
destCensusDate
Units > Scheduled Unit details > Edit Scheduled
TEXT
10
E464
Discipline code
Scheduled Unit
HEIMS Discipline
destE464
Units > Unit Details > Edit Details
TEXT
6
E337
Work experience in industry code
Scheduled Unit
HEIMS Work Experience Indicator
destE337
Units > Unit Details > Edit Details
SELECT
1
E622 (NEW)
Unit of study year long indicator
Scheduled Unit
Unit of Study Year Long Indicator
destE622
Units > Scheduled Unit details > Edit Scheduled
SELECT
5
E600
Unit of study commencement date
Unit Enrolment
Start Date
startDate
Student>Course Enrolment >Units (Single unit edit)
DATE
8
E355
Unit of study status code
Unit Enrolment
Enrolment Status
enrolmentStatusId
Student>Course Enrolment >Units - Unit Details section
SELECT
1
E601
Unit of study outcome date
Unit Enrolment
Expected End Date
expectedEndDate
Student>Course Enrolment >Units (Single unit edit)
TEXT
10
E660
Delivery location country code
Provider
Country
countryGeoId
Provider>Edit Provider details
SELECT
4
E477
Delivery location postcode
Provider
Post Code
postalCode
Provider>Edit Provider details
TEXT
4
E329
Mode of attendance code
Scheduled Unit
Mode of Delivery
modeOfDelivery
Units > Scheduled Unit details > Edit Scheduled
SELECT
1
E490
Student status code
Single unit enrolment
Student Status Code
destE490
Student>Course Enrolment>Course
SELECT
3
E339
EFTSL
Unit Enrolment
EFTSL Load
eftsuLoad
Student>Course Enrolment >Units - TCSI Information
NUMBER
10(9)
E384
Amount charged
Unit Enrolment
Unit Fee
unitFee
Student>Course Enrolment >Units - FINANCIAL INFORMATION
NUMBER
7(2)
E381
Amount paid upfront
Unit Enrolment
Upfront Payment
paidUpfront
Student>Course Enrolment >Units - FINANCIAL INFORMATION
NUMBER
7(2)
Notes
E622 Unit of study year-long indicator
A unit of study is a full-year unit if the duration of the unit is a full academic year or longer (e.g. two semesters or three trimesters in length equalling a period of one academic year or more).
E355 Unit of study status code and E599 Course outcome code
These fields have been mapped to TCSI. Read more here.
E601 Unit of study outcome date
The system will report the contents of the first non-blank date found in the following fields processed in order:
Unit enrolment withdrawal date
Unit enrolment grade release date
Scheduled unit end date
E339 EFTSL
The EFSTL value of the unit is copied down from the base unit (Units > Edit HEIMS Details: EFTSL Load (UGrad), EFTSL Load (PGrad))
OR
another possible source is from the scheduled unit fee (Units > Edit scheduled, Fee associated with the scheduled unit)
Last updated