Step 2 - Apply to Study

Overview

Following the registration process, the applicant will receive an email “Course Enrolment Offer Notification” including a link to the Online Applicant Portal with their login credentials (Username and Password). The applicant will then be prompted to make an application, asking for all the required details, attachments and supporting documents.

Workflow

Video Tutorial Link: Apply to Study: Online Applicant Portal Workflow

NOTE:

All the forms, fields, labels, file attachment requirements, etc. are customisable as discussed in the Configuring the Applicant Portal section, depending on your requirements and specifications.

The workflow or the design of your required information section (APPLICANT DETAILS to AUDITION / INTERVIEW, in the workflow screenshot above) in your Online Applicant Portal can also be customised. Adding the Audition/Interview sessions for the purposes of billing and payment is optional.

Applying for a Scheduled Course – step-by-step guide:

A. Create a new Application:

1. Click the "NEW APPLICATION" button at the bottom of the course summary window (the button text is configurable using the label student_summary_addNewApplication, see Editing Labels in Paradigm).

2. The Applicant is presented with the contact details screen where they fill in their contact details or update them if they have previously started an application.

3. The next screen is where the applicant selects the course they wish to apply for. The fields that appear on the screen will be different depending on the course the applicant chooses. Fields can be hidden and set as required fields as necessary, see Customising the Application Form.

4. The next screen has some general questions that the applicant will need to answer to continue.

5. The Next screen brings the applicant to the screen where they can upload the required attachments as part of their application, see Preparing the Base Course. Next is the Terms and Conditions section. There are some checkboxes to confirm the student agrees with the terms and conditions, see Customising the Application Form, and then they will need to write their name to confirm that they would like to apply. This then fills in the current date field.

6. On the next screen (if the applicant requires an interview/audition, see [Optional] Scheduling Interviews) the applicant can choose from the locations that have been scheduled. Once the applicant chooses a location and proceeds, they may then have to pay via an online payment gateway for the audition/interview, if the payment option has been configured.

NOTE:

The Applicant Portal now has the ability to optionally set applications to be free of charge, by setting the application fee (scheduled unit fee) amount to $0, see [Optional] Scheduling Interviews. This will bypass the credit card payment section of the application process, and take the applicant directly to the session selection screen.

1. After payment, the applicant can then choose the audition/interview timeslot they wish to attend.

2. Paradigm will then mark the application as "Completed".

B. Continue an Application:

1. The Applicant has the opportunity to finalise their application at any time within the defined dates of the application time period, and the scheduled program offer start date and scheduled program offer expected end date.

2. Upon continuing an application, if the applicant has already "signed" the application (where they type their name and we prefill the date), they will be presented with the scheduled unit selection screen. If they have not "signed" the application yet, they will begin from the start of the application with the contact details and continue.

3. The steps described above "Create a new application" also apply when the applicant wishes to continue an existing application.

C. Selecting a different Audition/Interview Time slot

1. Upon completion of the application, an applicant still has the ability to change their enrolled session, at any time before the Online Applicant Portal period or the scheduled program period ends.

INFO:

With all the required information and attachments submitted, the applicant will need to wait for an email from the Provider, detailing their decision on the course application.

SUCCESS:

After the applicant has submitted the application, as the Provider, you can check all the details of the information submitted in the application in Paradigm and make a decision of whether to make a course offer, see next page for further instructions.

Alternatively, you can watch a demo clip below on how an applicant can apply to study:

Student applying to study workflow