Edit a Scheduled Unit

This page will provide you with instructions on how to edit Scheduled Units in Paradigm

BE ADVISED:

When editing the field values to any of your existing scheduled units - the changes you will make will NOT be reflected on any of the ALREADY-created unit enrolments. The changes you made will only reflect on the new unit enrolment records created after you save your changes.

Workflow

1. Search for the Scheduled Unit record that you want to edit, see Search a Scheduled Unit.

2. Once the Scheduled Unit record is loaded, edit the necessary fields.

3. Additional tasks are required when updating ANY of these fields:

   • HEIMS Summer School E551 - Opt-in field

   • Year-Long Indicator E622 - Required field

   • Dest Discipline E464 - Required field

   • Work Experience Indicator E337 - Opt-in field

4. Using the E464 field as an example, the following steps are needed for all 4 fields mentioned in the previous step. Each base unit record has an E464 field.

   • Each newly created scheduled unit will inherit the value that is currently saved for the base unit record. If a value has not been set at the base unit record, the same null value will be inherited by the scheduled unit.

   • Updating the value of E464 at the base unit record will not automatically update the corresponding scheduled unit records that already exist. Only scheduled units created after the base unit E464 has been saved will have the new value.

   • Updating the E464 element at the scheduled unit will not automatically propagate the change for existing unit enrolments. Only unit enrolments created after the scheduled unit E464 has been saved, will have the new value.

   • The value that was recorded at the scheduled unit at the time that the unit enrolment record was created, is included in the TCSI unit enrolment packet.

   • When unit enrolments have not yet been created for a scheduled unit, and the scheduled unit has no value or has a value for the E464 field, the scheduled unit E464 value can be updated as you please, without causing any TCSI validation errors, because there is no impact on any existing unit enrolment records.

   • When a scheduled unit record has no value recorded for the E464 field (causing a TCSI validation error for a unit enrolment) check whether the corresponding base unit record has a value for the E464 field, and if it has not been set, set the appropriate value and save the base unit, so that future scheduled units can inherit that value.

   • If unit enrolment records exist for that scheduled unit, and the census date has not yet passed for the affected scheduled unit, you will need to unenrol and re-enrol each student in the scheduled unit. This is needed so that TCSI data is updated to reflect the new E464 data, and generates a new UID for the unit enrolment.

   • If unit enrolment records exist for that scheduled unit, and if the census date has already passed for the affected scheduled unit, please raise a support request ticket identifying the scheduled unit ID, and requesting us to bulk update the unit enrolment records for affected students. We will also need your authorisation in the ticket, to resubmit those updated records to TCSI.

5. Click the SAVE SCHEDULED UNIT button.