Map Status and Code Items to TCSI Values

This page will provide you with the instructions on how to map Status Items in Paradigm to TCSI Allowable Values for real-time reporting

Overview

Some of your Status Items that are used for a Course Enrolment Outcome [E599] and Unit Enrolment Status [E355] need to be mapped to the TCSI allowable values for real-time submission of data. To understand the mapping workflow, it is crucial that you understand the design of the Enrolment Status type and items in Paradigm and how they relate to other records in the system.

Code Items that are also TCSI-reportable need to be mapped in Paradigm, an example would be the Method of Delivery [E329], refer to the video tutorial link below.

Enrolment Status Items

The Unit Enrolment and the Course Enrolment share the same list of possible status codes (status type of “ENROLMENT_STATUS”). This is an intentional system design decision on the basis that any status that is appropriate to be assigned to the course status is also appropriate for the unit, as one is a subset of the other.

With the scope of the TCSI solution, there are two status fields (TCSI Unit of Study Status Code and TCSI Course Outcome Code) that are required to be reported. Rather than creating new fields for these elements, we linked them to our status item table as below.

The Status Items listed below may differ from the items you have in your institution depending on how Paradigm has been historically configured to meet the requirements of your institution.

The table below outlines the default set of status items that are included in a default installation of Paradigm together with the recommended use case for each option. From time to time the need may arise to add additional status items to the system. Providers retain the option of adding to this list, in addition to editing or marking options as hidden.

When adding new status options we recommend that a provider add only a minimal amount of new options to avoid creating ambiguity in the intended use case of a specific status item among users.

Status Item	Recommended Use	E599	E355
Applied	The student has submitted an application for this course of Study. The application has not yet been approved or declined.
Audit	This Course/Unit of study is being taken as an Audit. An Audit is where the student listens/attends the lectures but does not submit any assessments. This is NOT for credit.
Cancelled	The Student has been removed from the course/unit of study.	3
Completed	The Student has successfully met all of the Unit of Study / Course requirements and has achieved a passing grade thereby completing the Unit/Course.	1	3
Confirmed	The Student has enrolled themselves into the unit of study via the Course plan and is awaiting the		4
Credited / RPL	This unit of Study has been granted Recognition of Prior Learning or Credit for previous studies
Deferred	The Student is delaying the commencement of this course of study or taking an approved leave of absence.
Deleted	This record/Course/Unit has been ‘soft’ deleted and hidden within the system.
Enrolled	This Course/Unit of Study is currently being studied.		4
Exempt	This Unit of Study is required for this course of study but the student will not be required to complete it due to either being granted Recognition of Prior Learning / Credit transfer or having been allowed to complete an alternative unit.
Failed	The Student has not completed the required assessments / gained a sufficiently high enough assessment score(s) and has been determined to have failed this unit of study.		2
Incomplete	The Student has not been able to complete the unit of study in the normal enrolment period and has been granted an additional prescribed amount of time to try and complete the unit. This incomplete status has been granted due to extenuating circumstances (medical, personal / or other reasons)
Internal	The status meaning is determined by the institution.
Lapsed	The student was offered entry into this course of study by the institution, but the student failed to respond to the offer by the offer expiry date - the offer has lapsed.
Leave of Absence	The student is taking an approved break/leave from their studies	4
Offered	The Student has been offered entry into this course of Study and the institution is awaiting the student's response by the offer expiry date.
Transferred Credit	These units within this Course of Study were originally undertaken within a different course. The Student has changed Courses and these units (and Subsequent credit) have been transferred to the new Course.
Transferred	The student has transferred to another Course of Study and the Units / Credit points may or may not (either in full or in part) have been transferred.	6 or 7
Withdrawn	The Student has decided to not complete the course of study or has been inactive for an extended period of time.	2	1

Workflow

1. Choose System > Search Status Type menus on the side. Enter or type in the Status Type Id field: “ENROLMENT_STATUS.” Click the SEARCH STATUS TYPES button.

NOTE:

Enter in the Status Type Id field, “ENROLMENT_STATUS” for both Unit Enrolment [E355] and Course Enrolment [E599], as Paradigm is using the same status type for unit and course enrolments.

2. An “ITEMS ASSOCIATED WITH STATUS TYPE” section below will appear showing all the Status Items of the Status Type Id that you’ve searched.

With all the status items on the list, edit the existing Status Id which matches the status type required by TCSI, by clicking the EDIT button on the right of the record.

In the example screenshot above. The Completed status item has been chosen to be edited, for the TCSI values to be mapped.

3. After clicking the status item that you have chosen to map, an EDIT STATUS ITEM DETAILS section will appear below.

   Edit the following information: To map an equivalent TCSI value in Paradigm to TCSI, take note of the following:

   • If the status item that you are editing is only used as a Unit Enrolment Status (E355), only edit the TCSI Unit of Study Status Code field

   • If the status item that you are editing is only used as a Course Enrolment Status (E599), only edit the TCSI Course Outcome Code field

   • If the status item that you are editing is both used in your Unit and Course Outcome status, edit both fields to their TCSI equivalent values.

In the example screenshot above. Since the Completed status item has been chosen to be edited and is both used in Paradigm’s Unit and Course Enrolment statuses, the following fields are mapped:

• TCSI Unit of Study Status Code (E355) – is set as “Successfully completed all the requirements” which when selected as a Unit Enrolment status will send a value of 3 to TCSI

• TCSI Course Outcome Code (E599) – is set as “Completed” which when selected as a Course Enrolment status will send a value of 1 to TCSI

4. Click the SAVE STATUS ITEM button to save the changes.

Repeat this process for all the other enrolment status items that are related to your business or institution’s reportable unit and course enrolment statuses. Always refer to your institution or business requirements, naming convention/standards, and the TCSI reportable elements for all unit and course enrolments.

Video Tutorial

Map Method of Delivery [E329] to TCSI Values