Commonwealth Supported Places (CSPs)

Overview

Providers offering courses that are Commonwealth-supported places (CSPs) need to record the student’s financial information and all other related fields in Paradigm accordingly to report the correct data to the government to reflect how the student's fees have been subsidised. This article will guide you on how to record a student’s CSP-related fields in Paradigm.

What is CSP

A Commonwealth-supported place (CSP) is a place at a university or higher education provider where the government pays part of the student’s fees. This part is a subsidy, not a loan, and the student doesn’t have to pay it back.

This subsidy does not cover the entire cost of the student’s study. The remaining portion is called the 'student contribution amount', the payment of which the student is liable or is to be paid upfront when the student is not a HECS-HELP recipient.

A HECS-HELP loan may be used to pay the 'Student Contribution Amount' if the student is eligible, applies for, and is approved for a HECS-HELP loan.

Source: Commonwealth supported places (CSPs)

How to Record Contribution-Exempt Students

A student who is contribution-exempt will have a Status Code (E490) value coded as 260, 261, 262, see Student Status code | TCSI Support for more details. These students are contribution-exempt, non-overseas tuition fee-exempt, or Research Training Program (RTP) students.

Paradigm reports a 0.00 amount for these fields:

• Unit Fee (E384)

• Upfront Payment (E381)

• HEIMS Loan Fee (E529)

• Funding Amount (E558)

for all EXEMPT (E490) students with no HELP loan.

In all other cases, the Funding Amount (E558) is calculated as

• Unit Fee (E384) amount – (minus) Upfront Payment (E381) amount.

NOTE:

The (E490) HEIMS INFORMATION section (Student status code field name) values coded in Paradigm are either of these: 260, 261, 262, see Student Status code | TCSI Support for more details on this element number.

1. If a student has any of the status codes: 260, 261, 262, as coded in their unit enrolment HEIMS INFORMATION section, under the Student status code field, refer to the next step on how Paradigm has coded and reported the student’s financial information.

2. Go to the FINANCIAL INFORMATION section, and refer to the table below on how Paradigm coded and reported each field highlighted in the screenshot.

TCSI Element Number	Paradigm Field Name	ReportedAmount
E384 – Amount Charged	1 Unit Fee	EXEMPT Students: 0.00
E381 – Amount Paid Up Front	2 Upfront Payment	EXEMPT and Overseas: 0.00
E529 – Loan Fee	3 HEIMS Loan Fee	EXEMPT and Overseas: 0.00
E558 – HELP Loan Amount	4 Funding Amount	Help Loan? Yes: Unit Fee (E384) – (minus) Upfront Payment (E381) No: EXEMPT and Overseas: 0.00

Understanding CSP fields in Paradigm

The table below will guide you on how to correctly code each CSP-related field in Paradigm.

Financial Information (Student Unit Enrolment Details)

Unit Fee (E384 Amount Charged)	student contribution amount
Upfront Payment (E381 Amount Paid Up Front)	component of the student contribution amount that student is paying upfront
Funding Amount (E558 HELP Loan Amount)	component of the student contribution amount that the student is deferring to the government
Subsidy Amount	leave this field blank if you are not offering HECS-HELP discounts. If you are offering these then the field would equal the HECS-HELP discount amount
Subsidy Type	if you are offering HECS-HELP discounts, you can set this field to that specific discount type being offered – a student is a recipient of HECS-HELP
Funding Type	set it to UPFRONT where the student is discharging the full component of their student contribution with an upfront payment. Otherwise, mark it as HECS-HELP
Delivery Fee	shortfall amount between the unit fee normally charged for the unit and the total resourcing offered by the government (this means the calculation: Unit Fee - sum (CSP amount + student contribution) where the outcome of the formula is greater than zero)

TCSI Information (Student Unit Enrolment Details)

Student status code (E490 Student Status Code)

set it to 203 where the student is discharging the full component of their student contribution with an upfront payment, 202 if with HECS-HELP discount. Otherwise, mark it as 201

Course Details (Student Course Enrolment Details)

HEIMS Contribution Indicator (E392 Maximum student contribution code)

set to 0 when there is no student contribution being charged. Otherwise, set it to 7

Workflow

BE ADVISED:

Take note of the following coding advice to avoid getting any TCSI-related errors in your CSP records:

• CSP students cannot have unit fees deferred to the government for an amount that has a cents component. The fee needs to be rounded to whole dollars.

• The Field of Education (E461) needs to be correctly set on the base course, base unit and scheduled unit records to a category that is supported by CSP funding, see TCSI for HE for the location of the fields in Paradigm.

There are four possible scenarios on how CSP students may discharge their tuition debts. These scenarios are outlined as four separate workflows below. Ensure that you choose the scenario that best fits the student's circumstances.

Note that it is entirely plausible for the same student to present with more than one scenario in a given semester. For this reason, adequate care must be taken to ensure that correct data is reported to the government in each case.

(1) CSP Recipient with no Charged Contribution Fee

(2) CSP Recipient with a Charged Contribution Fee to be Paid Off by the Student (UPFRONT FEES)

(3) CSP Recipient with a Charged Contribution Fee to be Deferred and Paid via HECS-HELP

(4) CSP Recipient with a Charged Contribution Fee to be Paid Off by the Student Offered with HECS-HELP Discount

(1) CSP Recipient with no Charged Contribution Fee

BE ADVISED:

Refer to the guidelines above [Understanding CSP fields in Paradigm] on how you code each CSP-related field for your specific case.

Sample Coding Values:

FINANCIAL INFORMATION (Student Unit Enrolment Details)

Unit Fee (E384 Amount Charged)	0.00
Upfront Payment (E381 Amount Paid Up Front)	0.00
Funding Amount (E558 HELP Loan Amount)	0.00
Subsidy Amount	0.00 default value – assumed that there is no HECS-HELP discount offered
Subsidy Type	blank – assumed that there is no HECS-HELP discount offered
Funding Type	UPFRONT FEES
Delivery Fee	0.00 default value – assumed that there is no shortfall, see above guide

HEIMS INFORMATION (Student Unit Enrolment Details)

Student status code (E490 Student Status Code)

203 Paid full student contribution up-front without the HECS-HELP discount

COURSE DETAILS (Student Course Enrolment Details)

HEIMS Contribution Indicator (E392 Maximum student contribution code)

0 Student is student contribution exempt

With the sample coding above, load the student unit enrolment details screen and edit the fields (1-6) as highlighted in the screenshot below.

(2) CSP Recipient with a Charged Contribution Fee to be paid off by the Student (UPFRONT FEES)

BE ADVISED:

Refer to the guidelines above [Understanding CSP fields in Paradigm] on how you code each CSP-related field for your specific case.

Sample Coding Values:

FINANCIAL INFORMATION (Student Unit Enrolment Details)

Unit Fee (E384 Amount Charged)	250.00
Upfront Payment (E381 Amount Paid Up Front)	250.00
Funding Amount (E558 HELP Loan Amount)	0.00
Subsidy Amount	0.00 default value – assumed that there is no HECS-HELP discount offered
Subsidy Type	blank – assumed that there is no HECS-HELP discount offered
Funding Type	UPFRONT FEES
Delivery Fee	0.00 default value – assumed that there is no shortfall, see above guide

HEIMS INFORMATION (Student Unit Enrolment Details)

Student status code (E490 Student Status Code)

203 Paid full student contribution up-front without the HECS-HELP discount

COURSE DETAILS (Student Course Enrolment Details)

HEIMS Contribution Indicator (E392 Maximum student contribution code)

7 Maximum student contribution for Commonwealth supported students where the: student does not meet the definition of a grandfathered student in Schedule 1 of the Higher Education Support Act 2003, and the unit of study is not in Professional Pathway Psychology or Professional Pathway Social Work.

With the sample coding above, load the student unit enrolment details screen and edit the fields (1-6) as highlighted in the screenshot below.

(3) CSP Recipient with a Charged Contribution Fee to be Deferred and Paid via HECS-HELP

BE ADVISED:

Refer to the guidelines above [Understanding CSP fields in Paradigm] on how you code each CSP-related field for your specific case.

Sample Coding Values:

FINANCIAL INFORMATION (Student Unit Enrolment Details)

Unit Fee (E384 Amount Charged)	250.00
Upfront Payment (E381 Amount Paid Up Front)	0.00
Funding Amount (E558 HELP Loan Amount)	250.00
Subsidy Amount	0.00 default value – assumed that there is no HECS-HELP discount offered
Subsidy Type	blank – assumed that there is no HECS-HELP discount offered
Funding Type	HECS-HELP
Delivery Fee	0.00 default value – assumed that there is no shortfall, see above guide

HEIMS INFORMATION (Student Unit Enrolment Details)

Student status code (E490 Student Status Code)

201 Deferred all or part of the student contribution through HECS‑HELP

COURSE DETAILS (Student Course Enrolment Details)

HEIMS Contribution Indicator (E392 Maximum student contribution code)

7 Maximum student contribution for Commonwealth supported students where the: student does not meet the definition of a grandfathered student in Schedule 1 of the Higher Education Support Act 2003, and the unit of study is not in Professional Pathway Psychology or Professional Pathway Social Work.

With the sample coding above, load the student unit enrolment details screen and edit the fields (1-6) as highlighted in the screenshot below.

(4) CSP Recipient with a Charged Contribution Fee to be Paid Off by the Student [UPFRONT] offered with HECS-HELP Discount

BE ADVISED:

Refer to the guidelines above [Understanding CSP fields in Paradigm] on how you code each CSP-related field for your specific case.

Sample Coding Values:

FINANCIAL INFORMATION (Student Unit Enrolment Details)

Unit Fee (E384 Amount Charged)	250.00
Upfront Payment (E381 Amount Paid Up Front)	225.00 unit fee -(minus) the subsidy amount
Funding Amount (E558 HELP Loan Amount)	0.00
Subsidy Amount	25.00 assumed that there is a 10% HECS-HELP discount offered
Subsidy Type	HECS-HELP discount
Funding Type	HECS-HELP
Delivery Fee	0.00 default value – assumed that there is no shortfall, see above guide

HEIMS INFORMATION (Student Unit Enrolment Details)

Student status code (E490 Student Status Code)

202 Paid full student contribution up-front with the HECS-HELP discount

COURSE DETAILS (Student Course Enrolment Details)

HEIMS Contribution Indicator (E392 Maximum student contribution code)

7 Maximum student contribution for Commonwealth supported students where the: student does not meet the definition of a grandfathered student in Schedule 1 of the Higher Education Support Act 2003, and the unit of study is not in Professional Pathway Psychology or Professional Pathway Social Work.

With the sample coding above, go to the student unit enrolment details and edit the fields (1-6) as highlighted in the screenshot below.