Schedule a Unit Enrolment Grade Release Date

This page contains instructions on how to schedule a release date for a Unit Enrolment's Final Grade

Overview

If a Unit Enrolment result or final outcome is intended to be released on a specific date, you need to set the Grade Release Date for the system to hide or block the result from being viewed by the Student. The grade will only be visible to the Student when the date of the Grade Release Date field has been reached.

Contact our Support Team if you want to set a specific time on that day (e.g. 9:00 AM) that you want the grade released instead of the system's default time.

Workflow

1. Load the Student's Unit Enrolment record that you want to schedule the Final Grade release date, see Edit a Unit Enrolment record.

2. With the Unit Enrolment details loaded, go to the Academic Outcomes section and enter the final grade and publish details accordingly.

   • Grade Description - choose the Grade Item from the dropdown list

   • Final Mark - enter the Final Mark equivalent of the grade if required

   • Published Grade - This is the field that triggers a grade to be published for the student to view. Choose the Grade Item from the dropdown list that contains the same items as the Grade Description list

   • Grade Release Date - set the date that you intend for the student to be able to view the Final Grade. The system will release the Published Grade field for viewing by the student on the date that is specified here. Contact our Support Team if you want a specific time on that day (e.g. 9:00 AM) that you want the grade released instead of the system's default time.

3. If the Unit Enrolment is intended to be closed or completed, set the Enrolment Status field accordingly. Note that if the record is TCSI reportable, and the chosen Enrolment Status value is mapped to a Completion Status for TCSI reporting purposes, selecting that Enrolment Status and saving the record will automatically update and submit the record for validation by TCSI, see Edit Student details.

4. Click the SAVE UNIT ENROLMENT button to save the Unit Enrolment record.

SUCCESS:

Saving the record will save the Student's Grade Description or Final Mark and Published Grade for this Unit Enrolment but the published grade will not be visible to the Student yet. The system will take note of the grade release date and will release or publish the Final Grade on the date specified.