NAT00120 - Training Activity File

Overview

The Training activity (NAT00120) file contains a record for each unit of competency or module undertaken by a client at a training organisation’s delivery location during the collection period.

File Relationships

For each unique combination of Training organisation identifier and Training organisation delivery location identifier in the Training activity (NAT00120) file there must be one corresponding record in the: Training organisation delivery location (NAT00020) file. For each unique Program identifier in the Training activity (NAT00120) file, there must be one corresponding record in the: Program (NAT00030) or (NAT00030A) file. For each unique Subject identifier in the Training activity (NAT00120) file, there must be one corresponding record in the: Subject (NAT00060) file. For each unique Client identifier in the Training activity (NAT00120) file, there must be one corresponding record in the: Client (NAT00080) file. If there is no training activity and therefore no Training organisation delivery location (NAT00020) file or Subject (NAT00060) file, then the Training activity (NAT00120) file is not required.

Training activity File Structure

Silverband generated ID	AVETMISS Field Name	Paradigm Entities	Paradigm Internal Field Names	Default Paradigm field labels	Paradigm Menu Location	Field Type	Default Paradigm Value	Width	Derived Field	Notes
AVET073	Training Organisation Identifier (TOID)	Provider	Training Organisation Identifier	avet073	Providers > Edit details > VET Providers Details	TEXT		10	N/A
AVET071	Training Organisation Delivery Location Identifier	Provider	Training Organisation Delivery Location Identifier	avet071	Providers > Edit details > VET Providers Details	TEXT		10	N/A
AVET008	Client Identifier	Student	Student No.	studentNumber	Student > Student Details > Edit details	TEXT		10	N/A
AVET037	Subject (Module/Unit of Competency Identifier)	Scheduled assessment	Code Id	codeId	Units > Unit Details > Edit Details > Assessments	TEXT	-	12	N/A
AVET053	Qualification/Course Identifier	Base Course	Qualification / Course Identifier	avet053	Course > Edit details > AVETMISS fields	TEXT		10	N/A
AVET024	Enrolment Activity Start Date	Unit Enrolment	Start Date	startDate	Student > Course Enrolment > Unit	TEXT		8	N/A
AVET023	Enrolment Activity End Date	Unit Enrolment	Not a single field		Student > Course Enrolment > Unit			8	YES	If the withdrawal date on unit enrolment is not blank, then will report this date. Otherwise, compare between Grade Release Date and Expected End Date on the unit enrolment records and report the one is greater as AVET023 in a ‘DDMMYYYY’ format.
AVET126	Delivery Mode	Scheduled unit	Delivery Mode Indentifier	avet126	Units > Scheduled Unit Details > Edit Scheduled	SELECT	YYY	3	N/A
AVET041	Outcome Identifier - National							2	YES
AVET027	Funding Source Identifier - National	Course Enrolment	Funding Source - National	avet027	Student >Course Enrolment > Course, AVETMISS Details	SELECT	11	2	N/A
AVET013	Commencing Program (Course) Identifier	Course Enrolment	Commencing Course Identifier	avet013	Student >Course Enrolment > Course, AVETMISS Details	SELECT	3	1	N/A
AVET070	Training Contract Identifier - Australian Apprenticeships	Provider	Training Contract Identifier - New Apprenticeships	avet070	Providers > Edit Details, VET provider details	TEXT		10	N/A
AVET009	Client Identifier - Australian Apprenticeships	Student	Client Identifier - New Apprenticeships	avet009	Student > Student Details > Edit details, VET students only	TEXT	0	10	N/A
AVET063	Study Reason Identifier	Course Enrolment	Study Reason Identifier	avet063	Student >Course Enrolment > Course, AVETMISS Details	SELECT	@@	2	N/A
AVET078	VET in Schools Flag	Scheduled assessment	VET in Schools	avet078	Units > Scheduled Unit Details > Edit Scheduled Assessment details	SELECT	N	1	N/A
AVET104	Specific Funding (Specific Program) Identifier						Blank space	10	N/A	None of Silveband clients will report this AVETMISS field
AVET121	School type identifier						Blank space	2	N/A	None of Silveband clients will report this AVETMISS field

Workflow

1. Choose Reports > AVETMISS menus on the side.

2. Find the AVETMISS Enrolment (NAT00120) File and click the GET REPORT button

3. Refer to the following parameters when generating the report:

• Institution: don’t need to make a selection, leave it blank

• AVETMISS Report template: choose 2018 NAT00120 Enrolment (Note: Government has no major updates to the AVETMISS reporting guidelines since 2018)

• Submission Year: the year you are submitting

• Unit Start Date: From and to period, select the reporting year, for example, 01/01/2019 to 31/12/2019

• Unit enrolment Status: The system has picked a few by default

• Course/degree: leave it blank, the system will pull the relevant course/degree

• Funding Source Identifier - State Training Authority: leave it blank, do not select

• Report Mode: choose Ultra-fast mode when the option is available

5. Click the PRODUCE REPORT button after setting the fields mentioned above.

6. In the new page, right-click on the blue hyperlink 'Here is the file' and choose "save the link as.."

7. Save the file to your preferred location

8. Open the file and double-check the file content.

NOTE:

Refer to the report details and the above file structure where you will find out where to fill out the missing information.