Bulk Upload Student Photos

This page contains instructions on how to upload student photos in bulk

Overview

Paradigm provides an option to let you bulk upload student photos to increase efficiency in uploading student information into the system. This is also very helpful in any data migration process. This knowledge article will provide a workflow on how to bulk upload student photos in Paradigm.

Image File Requirements

Image File Type

Paradigm supports and accepts zip files, but not 7zip, bzip or other compression formats currently. Images accepted: jpg, png, gif and gd2, however, all will be saved to the jpg format. Transparency, animation and other additional file headers will be ignored.

NOTE:

Paradigm will automatically convert all your student images uploaded into the system into a .jpg file type.

Image FileName

Photos filenames should contain the Student ID. If the filename doesn’t contain the student ID, it can also match on SMS or CRM entity ID. The suggested format should be “Student_StudentID”, or “StudentID_Student”.

Alternatively, you can just name all the photos with their ID numbers.

Image File Size

An image has its [own] file size depending on its quality and how it's being made/generated. Paradigm has a maximum permitted file size per upload which is 80MB, and the maximum supported file size per upload is 1.91MB.

Files can be uploaded as an archive collection or as single images. Paradigm supports and accepts zip files, but not 7zip, bzip or other compression formats currently. You can also refer to this Microsoft article on how to Zip and unzip files.

Workflow

1. Choose the System menu > Bulk Upload Student Photos > The UPLOAD STUDENT PHOTOS Form will appear for you to upload the photos.

2. On the UPLOAD STUDENT PHOTOS Form, set the “Student Number position in File name” section to

   • Start if you followed the format of having the student Id at the start of the filename “StudentID_Student”, an example would be “100001_Student”.

   • Select the End option if it’s the other way around.

3. Change the “How is the student being associated with the file?” to SMS Entity ID or CRM Entity ID if your photo filenames are not set to student ID.

4. Click the Choose file button and locate the zipped folder of the photos that you created a while ago. The student_photo_folder_name.zip file will appear beside the Choose file button.

5. Click the UPLOAD STUDENT PHOTOS button to upload the photos to the system.

Alternatively, follow the numbered workflow below:

workflow in Paradigm when uploading student photos in bulk

SUCCESS:

After clicking the UPLOAD STUDENT PHOTOS button, a FILE UPLOAD RESULT Form will appear below, giving you details of the status of the upload.

File Upload Results