Quality Assurance Checklist
Paradigm can now give you options to set a checklist for a Course Enrolment. The lists are created via the Courses > Quality Assurance screen and can be added to each course whichever is applicable via the Course Edit Details screen. The assessments or quality assurance list assigned for each Course will then be verified for each student's Course Enrolment record via the Student > Course Enrolment > Quality Assurance menu.
The Quality Assurance Checklist can be categorised by the following:
| QA Category | Description |
|---|---|
Course Application Checklist | checklists related to the application of the course |
Course Enrolment Checklist | requirements to check related to the Course Enrolment |
Course Graduation Checklist | list to check for graduation eligibility |
Course FEE-HELP Checklist | for students who are accessing FEE-HELP |
Course Withdrawal Checklist | for cases when students withdraw from their studies |
Course Deferral Checklist | if students defer from their studies |
Course RPL Checklist | when giving credits to students |
Refer to the following workflows for instructions on how this feature works:
Add a Course Quality Assurance Checklist
Navigate to Courses > Quality Assurance Editor menus on the side.
Within the AVAILABLE CHECKLISTS section, you will find a listing of the checklists that have been created thus far. If this is your initial attempt at creating a checklist, the list will be empty.
To add a new checklist, go to the EDIT CHECKLIST section and click the NEW button.
Enter the required fields. Refer to the following guide on how to fill out the fields:
Checklist - enter the title or the heading of the checklist that you want to create, e.g. Course Enrolment Checklist
Checklist Description - enter a more detailed description of what the checklist will do. The description you will enter here will be displayed in the Student Quality Assurance screen which helps with the data entry
From Date and Through Date - applicable if the checklist that you created has an effective date or a date range when it's only applicable. Note that setting these fields will set the effectivity of the list to only within the specified dates. The list outside of the dates set will make the list no longer available.
After adding the checklist heading, click the SAVE button.
After saving the heading, go to the CHECKLIST ITEMS below and click the ADD CONDITION button to start adding the list. Your checklist items should contain the heading of the item on the list and the questions on the right.
Continuously click the ADD CONDITION button to include additional items in the list. Once you've added everything, simply press the SAVE button to add your checklist.
You may now proceed to associate the checklist you've just created with a specific course. Please refer to the instructions provided below for guidance.
Edit a Course Quality Assurance Checklist
Navigate to Courses > Quality Assurance Editor menus on the side.
In the AVAILABLE CHECKLISTS section, you will see the available checklists that have been created so far. Click the Checklist item that you want to edit.
Go to the EDIT CHECKLIST and CHECKLIST ITEMS sections below and edit the fields and items accordingly. Note that the items can't be deleted, you only have the option to toggle its visibility.
After editing the checklist, click the SAVE button.
Add the Checklist to the Base Course Record (where it applies)
After you have created your checklist for a Course, you can then add them to the Base Courses record where you want them to apply. By doing this, existing students and future enrolees of the Course will have the list on their Course Enrolment record where you can check if they have met your requirements | assessments | lists.
Load the Base Course record where you want to apply the checklist and navigate to the QUALITY ASSURANCE CHECKLIST section.
Go to the checklist category where your checklist could possibly belong, e.g. Course Graduation Checklist if the checklist is related to graduation.
NOTE:
The Quality Assurance Checklist section is initially hidden. To show it or change labels, use the form field and label IDs below, see Edit Labels and Edit Form Fields.
The Quality Assurance Checklist labels and forms can be customised by the following IDs:
| # | Section | Checklist Items | Field Label ID | Form Field ID | |
|---|---|---|---|---|
1 | Quality Assurance Checklist Section |
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2 | Course Application Checklist |
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3 | Course Enrolment Checklist |
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4 | Course Graduation Checklist |
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5 | Course FEE-HELP Checklist |
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6 | Course Withdrawal Checklist |
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7 | Course Deferral Checklist |
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8 | Course RPL Checklist |
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In the category that you have selected, select the checklist that you created and click the SAVE COURSE button. Note that you can apply a checklist for each category depending on your course requirements, e.g. a Course can have a checklist for Course Graduation and Course Enrolment, etc.
After adding the checklists to the Base Course records, you can start checking each student's Course Enrolment records. Refer to the workflow Record a Quality Assurance or Assessment for the instructions.
Quick Demo
Check the brief demonstration below on adding a checklist and linking it to the course.
Related Workflow
Record a Quality Assurance or AssessmentLast updated