Edit a Unit Enrolment Published Grade

Overview

Once a Unit Enrolment grade is published, the system locks the Academic Outcomes section from being edited. For cases when you need to edit the student's grade, you need to follow the process of editing the section and enter and publish again the correct grade.

Workflow

1. Load the Student's Unit Enrolment record that you want to edit the already published Final Grade, see Edit a Unit Enrolment record.

2. With the Unit Enrolment details loaded, go to the Academic Outcomes section. Note the warning message about the academic outcomes section being locked due to the grade already being published. For this scenario, disregard the warning and click the EDIT GRADE button below.

Click OK to confirm your action

3. The Academic Outcomes section is now enabled for editing. Edit the required fields. Use the guide below:

   • Grade Description - Choose the Grade Item from the dropdown list

   • Final Mark - Enter the Final Mark equivalent of the grade if required

   • Published Grade - This is the field that triggers a grade to be published for the student to view. Choose the Grade Item from the dropdown list that contains the same items as the Grade Description field.

   • Grade Release Date - Set a date here if you want to block the release of the published grade until a future date. The date you set here is the first date the student will be allowed to view the grade.

4. If the Unit Enrolment is meant to be closed or completed, set the Enrolment Status field accordingly. Note that if the record is TCSI reportable, and the chosen Enrolment Status value is mapped to a Completion Status for TCSI reporting purposes, selecting that Enrolment Status and saving the record will automatically update and submit the record for validation by TCSI, see Edit Student details.

5. Click the SAVE UNIT ENROLMENT button to save your changes.