Accounting Module

This page contains Accounting-related workflows in Paradigm

Overview

The Accounting Module in Paradigm is an extension to the financial processes your business or institution can do to a student enrolment record. This feature will provide a comprehensive and safe avenue for all the students' record financial information, including but not limited to creating an invoice, accepting payments, paying off invoices, and the flexibility to make some adjustments to invoices, issue credit notes, record customer returns/refunds, and cancel invoices.

Other notable features that you can do within the Accounting module are: (1) adding and editing non-tuition products (e.g. textbook, ID Card, Enrolment Fee, etc.), (2) adding internal discounts and scholarships, (3) the ability to search and reconcile all payments, (4) and most importantly – the option to do enrolment invoices in bulk and bulk apply payments to invoices for data entry efficiency.

Understanding the User Interface

To learn more about the menus and all the sections in the Accounting module, start with the following:

• Summary

• Payments

• Invoices

• Scholarship

Other Accounting Menus:

• Search Payments

• Edit Products

Using the Accounting Module

To get familiar with the workflows on how the Accounting module works in Paradigm, check the steps below:

• Raising Enrolment Invoice

• Raising General Sales Invoice

• Raising Enrolment Invoices in Bulk

• Recording Payment

• Paying Off Invoice

• Invoice Adjustments

• Issuing Credit Notes

• Recording Customer Returns

• Cancelling an Invoice

• Re-Issue a Cancelled Enrolment Invoice

How To Guides

• How to Cancel an Invoice in a SENT Status

• How to Cancel or Delete an Invoice in an IN-PROCESS Status

• How to Write Off an Invoice

• How to Cancel an Invoice and keep Student in a Credit Cash position

• How to Print Invoices and Payment Receipts

• How to email payment receipts with the Communication Module/Event

• How to Edit/Add/Delete Items to an Invoice [SENT or IN-PROCESS Status]

• Streamlining Bulk Invoicing: Adding Material Fees in Bulk as Invoice Items

Accounting-Related Support Pages

FAQs

If you have questions related to invoicing and receipting, check the FAQs section where we have collated some of the commonly asked questions related to accounting.

Troubleshooting

If you encounter error messages or issues while trying to generate invoices and receipts, check our Troubleshooting section.