Letters in Paradigm

Letter Reports are pre-formatted letters that can be generated including student-specific information and data. Some can be produced and emailed via the communication module others are designed to be printed and supplied to the student as required.

NOTE:

Generating letters with the following reports and letter names assumes that they have already been configured for your system. If the report or letter that you want to produce has not been configured, contact our Support Team.

The following are some of the built-in letters in Paradigm for your perusal:

The field checkmark columns on the right indicate whether they are required for bulk generation of the report.

Report / Letter Name	Brief Overview	Party_Id	Course_Enrolment_Id	Scheduled_Unit_Id
Holiday Leave Letter	Letter for Students confirming their enrolments into a course and their holiday leave
Centrelink Letter	Letter for Student to confirm their enrolment into a Course for Centrelink
Confirmation of Enrolment Letter	Letter Confirming a Students enrolments in to a Course of Study
Certificate of Partipation	This report prints a Certificate of Participation for students
Student Training Plan	This is the training plan for a student course enrolment
Notification of Results	This report is able to produce a notification of results for a student.
Student Enrolment Summary	This report is sent with the enrolment summary information.
Commonwealth Assistance Notice	This is the Commonwealth Assistance Notice for FEE-HELP and VET FEE-HELP students
Results Slip Report	Results slip report to use at the end of the semester to email students a report of the results of their units.
Student Account Statement	Student Account Statement Payment
Student Academic Testamur	The report provided for Academic Testamur requests
Student Academic Transcript	The report provided for Academic Transcript requests
Student Academic Transcript AHEGS	Produce and AHEGS transcript for a Student
Attendance Absence Report	This report gives the student's absence for a course enrolment
Student Enrolment Compliance Checklist	The report provided related to the compliance of the checklist of the student's Course Enrolment or Application
Course Offer Letter	Course Offer comprehensive information as an attachment
Intervention Form	This is the form used when staff have met with students to discuss Actions to be taken
Tax invoice Enrolment Notice	This report creates Tax Invoices / Enrolment Notices for the students specified. Please be sure to enter a start date or all subjects will be listed.

Workflows

The letters mentioned above are designed as attachments to communications and can be generated as a report (PDF file) depending on the format you have specified that can be previewed, printed, or sent to an individual student or in bulk.

Preview Report

1. To preview the report or letter attachment, navigate to Report > Letters and find the letter name that you want to preview. You can use the Ctrl + F (Windows) or Command F (Mac) when finding your letter.

2. Click the GET REPORT button under the letter name that you want to be previewed.

selecting CENTRELINK LETTER to be previewed

3. Fill out the required parameters. If you have the Student record currently loaded in the system, you can click the Read from current loaded record button next to each field to auto-generate the required information, else, fill out the required fields accordingly.

fill out the required parameters

4. After filling out the required fields specific to the Student record that you want to preview, click the PREVIEW REPORT button. This will generate a PDF file for you to download and view.

Save and Print Report

To save and print the letter report, refer to the same instructions as the above workflow, and click the SAVE AND PRINT REPORT button instead.

Create a Single Communication Event and Send

Refer to the instructions in the workflow: Send Individual Communication with Attachment.

Send Letter Reports to a Bulk List of Students

Refer to the instructions in the workflow: Send Bulk Communications with Attachment.