Enrol via Course Plan

Overview

The Course Plan menu in Paradigm can allow students or staff with a lower level of access to help students enrol themselves into units/subjects for the upcoming study period. This requires setup prior to being able to be used, see Manage Course Outlines. Once this has been done and the time periods have been updated to allow access to the Course Plan, it is ready to use. This knowledge article provides a workflow on how to use the course plan as a student and as a staff member.

Prerequisite Records

Prior to enrolling students into Scheduled Units, the following are assumed to be true:

• The Scheduled Unit records that you want to enrol students into already exist and have been TCSI validated if reportable to the government, see Add Scheduled Units

• The Sessions in the Scheduled Unit are added if you are using the Timetable menu, providing the details of the class times upon enrolment, or allowing the student to select their preferred class group, see Session Group and Class.

• The Time Periods have been configured properly, see Time Periods: Enrol Students in Scheduled Units via Course Plan Requirements

• The Course Plan of each course where you want to enrol students has been created, see Manage Course Outline and other considerations are checked when opening the Course Plan for enrolment, see Open the Course Plan for Enrolment

• The student is already enrolled in the Course where the Scheduled Units you want the student to enrol belong, see Enrol in Courses or Scheduled Programs.

• The Student records whom you want to enrol into the Scheduled Unit

Workflow

1. Load the Course Plan screen. Choose your Paradigm login access:

   • STUDENT ACCESS

     1. Login to Paradigm with the student’s login credentials (UserName and Password).

     2. Choose Student > Course Enrolment > Course Plan menus on the side.

   • STAFF/ADMIN ACCESS

     1. Load the student record with the current course enrolment record, see Search a Student record.

     2. With the Student Summary screen on, choose Student > Course Enrolment > Course Plan menus on the side.

2. With the student Course Plan screen open, select the scheduled unit(s) that you want to enrol. Take note of the colour codes. The allowable units to enrol are those with checkboxes inside a white-coloured box. After selecting the unit(s), click the ENROL button.

3. Click the radio button against the scheduled unit after selecting the sessions.

IF using Sessions: Select the sessions where applicable. Note that some units are designed with sessions for you to select from before you can proceed with the enrolments. To check, you can click the SHOW TIMES button. If there are class options for you to choose from, select as required. Note that for units that have mandatory sessions, this step is not necessary.

Do the same for all the other units that you want to enrol

4. After you’re done selecting the sessions and the scheduled units, click the CHECK CLASS TIMES button to check for conflicts. If you wish to change your unit selections click on the CHANGE UNITS button to return to the Course Plan main page.

If required, in the Leave Student Services message, write a message that you need to communicate to student services about your enrolment.

5. Click the checkboxes next to the 2 required statements: 🔲Send Email Confirmation and the 🔲I agree to the terms for the enrolment. Clicking on the Send Email Configuration checkbox, an email containing the enrolment information is sent to the student's email address and to student services/administration.

Click the ENROL NOW button. If the selection needs to be changed this is your final opportunity to alter it before the enrolment is completed. If you wish to alter the selections please click the CHANGE UNIT SELECTIONS button.

If the enrolments are successful, you will receive a SUCCESS status for all the Scheduled Units and Sessions that you've selected to enrol.