Edit TCSI Code Options
This page will provide you with the workflows on how you can set a TCSI question pre-defined value, edit the Code Options Headers, and edit the Code Options.
Overview
Government-mandated questions can have pre-defined values set for data entry efficiency. The values can be edited in Paradigm according to your business or institution's needs. Answers or the values entered into the questions are required and submitted for government reporting. Some government-required information contains codes or options for the Student to choose from. Paradigm gives you the option to customise those allowable code or option details, the heading and the items according to your business or institution's requirements.
This knowledge article will provide instructions on how you can search questions, TCSI Code and edit its options.
Implications
BE ADVISED:
The questions within this section of the system are Government-mandated questions. The questions and answers have predetermined values and must only be updated if they have been updated by the government. Altering questions and answers within this section can affect your government reporting results.
NOTE:
If the Government adds additional answers that haven't been previously included, these will be added by the Silverband Development Team.
Workflows
(1) Search a Question or Code
The government required Questions/Code can be searched for by Question Id ( e.g. Element number - E390) or Question Type (e.g. Fee-HELP, Completion) or Question Name (e.g. School)
If you know the exact Question Id or a keyword of the question that you want to search, you can do so by typing in the Question Id field [if you know the exact Id or a part of it], Question Name field or Question Type and click the SEARCH QUESTION button after. However, if you want to search for all the questions [to be displayed], just click the SEARCH QUESTION button.
Choose the System menu > Search HEIMS Question> Click the SEARCH QUESTION button.
A list of all the questions/code options that you’ve specified will appear below, you can still narrow down your search by typing more filter keywords in the Filter Box or into any of the Question Id, Question Name, or Question Type fields above.
Once you’ve found the question that you’re looking for, open the question details by clicking the Question Id [in blue hyperlink] under the first column.
An EDIT QUESTION DETAILS section will then appear below, showing all the details of that question type that you’ve searched.
If a question that you are trying to search has options on it, an OPTIONS ASSOCIATED WITH QUESTION section will also appear below. These options will include both current and archived (retired) responses to this question.
(2) Edit a Question or Code Pre-Defined Value
NOTE:
The only field you can edit for a Question or Code is its Pre-defined Value field. You need to do this if you want a question to have a default answer.
Follow the same instructions as above on how to “(1) Search a Question or Code”, to search for the question that you want to edit.
Once you’ve found the question, click on the blue hyperlink, and the EDIT QUESTION DETAILS Form will appear below.
Enter the pre-defined value of the question. [Default answer to a question or a field.]
Click the SAVE QUESTION button to save the predefined value.
(3) Edit a Question or Code Headers
Follow the same instructions as above on how to “(1) Search a Question or Code”, to search for the question or code with options and headers that you want to edit.
Once you’ve found the question, click on the blue hyperlink, and the EDIT QUESTION DETAILS and OPTIONS ASSOCIATED WITH QUESTION sections will then appear below.
To edit the header, click the EDIT button (pencil icon) on the right of the header that you want to edit. Note that the headers are the ones coded in bold, and an EDIT QUESTION OPTION DETAILS section will appear.
What you can edit:
Custom Description – Enter your own naming convention here if you want to change the default
Visible – Set this field to Hidden if you want to remove the heading from the drop-down
Order – Change the order number to whichever order you want the header to appear in the drop-down
NOTE:
A special note when editing an option is, that if the option is of type label (these appear in bold) these are parent options. If when you set these, the children of that option also take the same value as the parent for visibility. You can always set individual children's options manually (i.e. one by one).
Click the SAVE QUESTION button to save your changes.
(4) Edit the Options to a Question or Code
Follow the same instructions as above on how to “(1) Search a Question or Code”, to search for the question or code with options that you want to edit.
Once you’ve found the question, click on the blue hyperlink, and the EDIT QUESTION DETAILS and OPTIONS ASSOCIATED WITH QUESTION sections will then appear below.
To edit the items, click the EDIT button (pencil icon) on the right of the code item that you want to edit. Note that if the question or code that you have edited has several options grouped by headers, you will see items in bold and normal text. The headers are the ones coded in bold while the options or code items are the ones that aren't.
After clicking the EDIT button against the item that you want to edit, an EDIT QUESTION OPTION DETAILS section will appear.
Refer to the guide below for editing the form:
The only fields you can edit are Custom Description, Visible and Order. If the government adds additional answers that haven't been previously included, these will be added by the Silverband Development Team.
Custom Description – This will appear rather than the defined HEIMS text if you edit this field. When editing this to override the existing HEIMS description, you must ensure the answer does not lose its meaning for the code.
Visible – This determines if the option will appear in the list for the HEIMS question.
Order – This controls the order in which the options will appear in the select box.
Click the SAVE QUESTION button, to apply changes.
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