Security Group Permissions

It is important to note that the availability of the functionalities listed under each Security Group may vary based on the configuration of your site. This can be influenced by factors such as the side menu configuration, sections, buttons, and forms made visible or editable, read-only records, and permission-level view for reports and attachments, see below for the related workflows.

Public

Public Permissions

The Public permission level for a user in Paradigm indicates the level of access they have, equivalent to what an unauthenticated user would see. This includes the login screens and the Online Application Portal registration screen.

Applicant

Applicant Access

The Applicant access level in Paradigm is granted to prospective students who interact with Paradigm through the Online Application Portal.

Users with the Applicant permission level may have access to the following functions, depending on your processes:

Menu | Function	Access	Description
Accounting	Create | View	(institution-specific) for the interview/audition session if you require payment
Application Details	Update	ability to update their information, but the Provider retains control over the process.
Course	View | Apply	view Program/Course information and apply by adding the details required for the Course application
File Attachments	Add | Edit | View	create file attachments as required when applying to a Course
Sessions	View | Edit	view and edit the interview/audition session as necessary
Student Image	Upload	allow the applicant to upload an image

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Student

Student Access Level

If you're using the Online Applicant Portal, users can transition from an Applicant access level to a Student. As Student users, they'll have mostly read-only access, but they'll be able to update their address details, register for units, generate a limited set of letter reports, and view other records that are made available to them by the Institution.

Users with the Student permission level may have access to the following functions, depending on your requirements:

Menu | Function	Access	Description
Accounting	Search | View	search and view invoices and payments
Advisor Reports	Search | View	view advisor report information for them
Assessment Results	View	view assessment results
Course	View	view Program/Course information
Course Enrolment	View	view Program/Course Enrolment information
Grades	View	view their grade information
Scholarship	View	view their scholarship report information
Sessions	View | Edit	choose and edit their preferred sessions
Student Image	Upload	allow students to upload an image
Survey	Response Admin	ability to edit survey response information
Timetable	View	view their class schedules
Unit Enrolment	View | Add	enrol into Units via the Course Plan

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Reception

Reception Members Access

The Reception permission level has the lowest level of security access, providing almost exclusively read-only access to a limited set of student-related information.

Users with the Reception permission level may have access to the following functions, depending on your needs:

Menu | Function	Access	Description
Course	View	view Program/Course information
Course Enrolment	View	view student's Program/Course Enrolment information
Provider	View	view Provider information
Student	View	view student's basic details or information
Unit Enrolment	View | Add	enrol into Units via the Course Plan

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Tutor

Tutor Members Access

Users with a Tutor access level are granted appropriate permissions to perform essential tasks as a part-time or casual teaching staff member, such as accessing student details, recording attendance, entering assessment marks, and adding notes to student records.

Users with the Tutor permission level may have access to the following functions, depending on your requirements:

Menu | Function	Access	Description
Advisor Reports	View	can view and access student's advisor reports
Assessment Results	Add | Edit	add and edit assessment results to assigned Scheduled Units
Course	View	view Program/Course information
Course Enrolment	View	view student's Program/Course Enrolment information
File Attachments	View	search and view file attachments
Grades	View	view grade information
Notes	Add | Edit	add and edit note details
Provider	View | Edit	view and edit Provider information
Reviews	View	view student's reviews
Scheduled Units	View | Attach	search and view Scheduled Units assigned to them | attach files as required
Session Attendance	Add | Edit	add and edit sessions assigned to them
Student	Search | View	view student's basic details or information
Survey	View	search and view survey response information
Unit Enrolment	Search | View	search and view Unit Enrolment information

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Staff

Staff Members Access

When a new Contact login is created, the system assigns the default security group of Staff level access. This security group provides a moderate level of access to student information and records, allowing for basic edits and updates.

Users with the Staff permission level may have access to the following functions, depending on your requirements:

Menu | Function	Access	Description
Accounting	Admin	all operation on invoices
Advisor Reports	Admin	add and edit advisor report information
Assessment Results	Admin	add and edit assessment results
Communication Events	Search | View | Update	search, view, and update communication event information
Course	Search | View	search and view Program/Course information
Course Enrolment	Search | View | Edit	search, view, and edit student's Program/Course Enrolment information
Data Resources	Admin	edit data resources
File Attachments	Admin	add and edit file attachments
Grades	View | Edit	view and edit grade information
Notes	Admin	add and edit note details
Provider	View | Edit	view and edit Provider information
Reviews	Admin	add and edit student's reviews
Scheduled Units	View | Attach	search and view Scheduled Units and attach files as required, and add fees
Sessions	Admin	add Scheduled Sessions and edit sessions
Session Attendance	Add | Edit	add and edit sessions assigned to them
Student	Search | View	view student's information
Survey	View	search and view survey response information
Scholarship	View	search and view students' scholarship information
Unit Enrolment	Search | View | Edit	search, view, and edit Unit Enrolment information, including enrolment status

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Student Services

Student Services Permission Level

The Student Services Permission Level is designed for users who need the functionality of a staff member, as well as the ability to record information, such as an advisor, examiner, or reviewer.

Users with the Student Services permission level may have access to the following functions, depending on your requirements:

Menu | Function	Access	Description
Accounting	Search | View	search and view operations in the Accounting module
Advisor Reports	Search | View	search and view advisor report information
Assessment Results	Search | View	search and view assessment result information
Communication Events	Search | View	search and view communication events
Course	Search | View	search and view Program/Course information
Course Enrolment	Search | View	search and view student's Program/Course Enrolment information
Data Resources	View	view data resources
File Attachments	View	view file attachments
Grades	View	view grade information
Notes	Search | View	search and view note details
Provider	View	view Provider information
Reviews	Search | View	search and view student's reviews
Scheduled Units	Search | View	search and view Scheduled Units information
Sessions	Search | View	search and view session information
Session Attendance	Search | View	search and view session attendance information
Survey	View	search and view survey response information
Scholarship	View	search and view students' scholarship information
Student	Admin	edit student details
Units	Search | View	search and view Unit information
Unit Enrolment	Search | View	search and view Unit Enrolment information

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Student Admin

Student Admin Access

Users with this permission level serve as an alternative profile based on the flex admin security group.

Users with the Student Services permission level may have access to the following functions, depending on your requirements:

Menu | Function	Access	Description
Accounting	Search | View	search and view operations in the Accounting module
Advisor Reports	Admin	edit advisor report information
Assessment Results	Admin	edit assessment result information
Communication Events	Admin	edit communication events, add and edit file attachments
Course	Search | View	search and view Program/Course information
Course Enrolment	Admin	edit student's Program/Course Enrolment information, add file attachments
Data Resources	View	view data resources
File Attachments	Admin	edit file attachments
Grades	View	view grade information
Notes	Admin	edit note details
Provider	View	view Provider information
Reviews	Search | View	search and view student's reviews
Report User	View	view user report information
Scheduled Units	Search | View	search and view Scheduled Units information
Sessions	Admin	edit sessions
Session Attendance	Add | Edit	create and update attendance information
Survey	View	search and view survey response information
Scholarship	Add | Edit	add and edit students' scholarship information
Student	Search	search student details and add file attachments
Survey	Admin	edit survey response information
Unit Enrolment	Search | View	search and view Unit Enrolment information

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Flex Admin

Flex/Part Admin Access (Registrar)

Users with this permission level have a similar scope of access as Full Admin but lack access to the System and Accounting menus, and the ability to edit published grades or bulk generate invoices.

Users with the Flex/Part Admin permission level may have access to the following functions, depending on your requirements:

Menu | Function	Access	Description
Accounting	Search | View | Create | Edit	search, view, add, edit, and delete operations in the Accounting module
Advisor Reports	Admin	edit advisor report information
Agents	Edit	edit permissions and Agent's Notes, edit file attachments
Assessment Results	Admin	edit assessment result information, edit unit results from assessment results, update grade from assessment results
Code Items	Search | View	view and search code item information
Communication Events	Admin	edit communication events, add and edit file attachments
Course	Search | View	search and view Program/Course information
Course Enrolment	Admin	edit student's Program/Course Enrolment information, add file attachments, calculate GPA, edit dates
Data Resources	Admin	edit data resources
File Attachments	Admin	edit file attachments
Forms	View	view form information
Grades	View	view grade information
Import Wizard	Admin	ability to edit and execute the importer
Labels	View	view label information
Notes	Admin	edit note details
Provider	Search | View | Edit	edit Provider information
Reviews	Admin	add and edit student's reviews
Report User	Admin	add and edit user report information
Scheduled Units	Admin	add and edit Scheduled Units information, add file attachments, add fees
Sessions	Admin	add and edit sessions
Session Attendance	Admin	add and edit attendance information
Student Image	Upload	allow uplaod of student photo
Survey	View	search and view survey response information
Scholarship	Add | Edit	add and edit students' scholarship information
Student	Admin	add and edit student details and add file attachments
Survey	Admin	edit survey response information
Units	Admin	add and edit unit details
Unit Enrolment	Admin	add and edit Unit Enrolment information

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Accounting

Accounting Members Access

This Security Group Permission is designed as an appropriate role for an accounts receivable person that is focused on maintaining financial records including invoices and payments within Paradigm.

Users with the Accounting permission level may have access to the following functions, depending on your requirements:

Menu | Function	Access	Description
Accounting	Edit	edit operations in the Accounting module
Code Items	Search | View	search and view Code Items
Course	View	view Course/Program information
Course Enrolment	Search | View	search and view Course Enrolment information
File Attachments	Admin	add and edit file attachments
Forms	View	view form information
Grades	View	view grade information
Labels	Search | View	search and view label information
Notes	Search | View	search and view note information
Provider	Search | View | Edit	edit Provider information
Report User	Admin	edit User Report information
Scheduled Units	Search | View	search and view Scheduled Units information
Sessions	Search | View	search and view session information
Student	Search	search and add file attachments
Units	Search | View	search and view Unit information
Unit Enrolment	Admin	accounting related processes to Unit Enrolments

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Marketing

Marketing Members Access

This security group has a wide scope of access including student records, agents, invoices and payment-related records.

Users with the Marketing permission level may have access to the following functions, depending on your requirements:

Menu | Function	Access	Description
Course	Search | View	search and view Course/Program information
File Attachments	Admin	add and edit file attachments to records related to Marketing
Notes	Admin	add and edit notes information related to Marketing records
Provider	View | Edit	search, view, and edit Provider information
Report User	Admin	edit user report information
Scheduled Units	Search | View	search and view Scheduled Unit information
Student	Search | View	search, add attachments and notes
Scholarship	Search | View	search and view scholarship information
Survey	Search | View	search and view surveys and survey response information
Units	Search | View	search and view Unit information
Unit Enrolment	Admin	edit Unit Enrolment information

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Full Admin

Full Admin Access

The standard security group given to power users with the ability to view, edit, and the one who has full control to almost everything within the system.

Users with the Full Admin permission level may have access to the following functions, depending on your requirements:

Menu | Function	Access	Description
Accounting	Admin	all operations in the Accounting module
Advisor Reports	Admin	manage students advisor reports
Agents	Admin	manage Agents' records in the system
Assessment Results	Admin	manage all aspects of assessment results
Audit Logs	Search | View	search and view Audit Logs
Code Items	Admin	edit code items
Communication Events	Admin	manage communication events processes
Course	Admin	manage Program/Course records
Course Enrolment	Admin	manage Course Enrolment records - all areas
Customer Request	Admin	add and edit customer requests
Data Resources	Admin	add and edit data resources
File Attachments	Admin	add and edit file attachments
Forms	Admin	edit form fields
Grades	Admin	add and edit grade information
Import Wizard	Admin	ability to add, edit and execute the importer
Labels	Admin	edit form labels
Notes	Admin	add and edit note details
Provider	Admin	add and edit Provider information
Reviews	Admin	add and edit student's reviews
Report User	Admin	add and edit user report information
Scheduled Units	Admin	add and edit Scheduled Units information, add file attachments, add fees
Sessions	Admin	add and edit sessions
Session Attendance	Admin	add and edit attendance information
Student Image	Admin	mange students photos
Survey	Admin	search and view survey response information
Scholarship	Admin	add and edit students' scholarship information
Student	Admin	add and edit student details and add file attachments
Student Image	Upload	allow upload of student photo
Survey	Admin	manage survey response information
Time Periods	Admin	edit Time Periods
TCSI Loan	View	view the loan balance for TCSI
Units	Admin	add and edit unit details
Unit Enrolment	Admin	manage Unit Enrolment records - all areas
YouTube Help	View	ability to view YouTube tutorial videos

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HR Admin

Human Resources Admin Access

Not normally used.

Intended for institutions who want to record sensitive HR-related information within Paradigm for the purposes of staff reporting.

Users with the Human Resources permission level may have access to the following functions, depending on your requirements:

Menu | Function	Access	Description
Contacts	Admin	all operations for Human Resource details for Contacts

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System Admin

System Admin Access

Not normally used.

Intended for institutions that require a higher form of Full Admin with full system permissions in order to limit the typical scope of Full Admin access.

Users with the System Admin permission level may have access to the following functions, depending on your requirements:

Menu | Function	Access	Description
Accounting	Admin	all operations in the Accounting module
Advisor Reports	Admin	manage students advisor reports
Agents	Admin	manage Agents' records in the system
Assessment Results	Admin	edit assessment results
Code Items	Admin	edit code items
Communication Events	Admin	manage communication events processes
Course	Admin	edit Program/Course records
Course Enrolment	Admin	manage Course Enrolment records - all areas
Customer Request	Admin	add and edit customer requests
Data Resources	Admin	add and edit data resources
File Attachments	Admin	add and edit file attachments
Forms	Admin	edit form fields
Grades	Admin	add and edit grade information
Import Wizard	Admin	ability to add, edit and execute the importer
Labels	Admin	edit form labels
Notes	Admin	add and edit note details
Provider	Admin	add and edit Provider information
Reviews	Admin	add and edit student's reviews
Report User	Admin	add and edit user report information
Scheduled Units	Admin	add and edit Scheduled Units information, add file attachments, add fees
Sessions	Admin	add and edit sessions
Session Attendance	Admin	add and edit attendance information
Student Image	Admin	mange students photos
Survey	Admin	search and view survey response information
Scholarship	Admin	add and edit students' scholarship information
Student	Admin	add and edit student details and add file attachments
Student Image	Upload	allow upload of student photo
Survey	Admin	manage survey response information
Units	Admin	add and edit unit details
Unit Enrolment	Admin	manage Unit Enrolment records - all areas
YouTube Help	View	ability to view YouTube tutorial videos

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Related Workflows

Assign a Permission Level and Provide Login Credentials to a ContactEdit System Side MenusEdit Form FieldsMake a record Read-OnlyEdit Reports

NOTE:

Access to Reports and File Attachments in Paradigm is determined by the Permission Level set for each user. Only users with appropriate permissions can view or access these records, e.g. Student Files, Report Builder - Save Report