Student Audit Timeline

Overview

To obtain a summary of changes made to each record type within a student record over time, the 'Student Audit Timeline' menu can be utilised. The various record types associated with a student record within the system include Course Enrollment, Unit Enrollment, Assessment Results, and more. By filtering the timeline by record type, users can easily review relevant activity throughout the student's record lifecycle.

Workflow

Load the student's record in which you want to check the audit timeline and navigate to Student > Student Details > Student Audit Timeline menu on the side.

Below are some of the features available on the page that you may find helpful:

Filter section

The list in the 'Filter By' section is determined by record types that have been utilised in the student's record. An example of this is the 'Unit Enrolment' filter, which will only appear if a student has been enrolled on units.

Student Audit Timeline Default Page

When accessing the audit timeline screen without selecting any filters, the system displays all changes associated with the student's record in chronological order from the most recent to the initial log. To view additional changes, users may click the 'LOAD MORE' button located at the bottom of the page.

Audit Timeline Item Details

The audit timeline displays each item with the following details:

1. The number of days when it was last changed

2. The format for each record type changed varies:

   • Person - Student Number - Student Full Name

   • EduProgramEnrolment - Course Enrolment Start Date - Course Code

   • EduUnitEnrolment - Unit Enrolment Start Date - Unit Name

   • EdutAssessmentResult - Unit Code - Unit Name - Unit Enrolment Start Date

3. The logged-in user who made the change

4. The date and time when the change was made

5. The field name of the record type that was changed

6. The original value of the field

7. The changed value of the field