NAT00080 - Client File

Overview

The Client (NAT00080) file contains a record for each client who has participated in VET activity during the collection period or whose completion of a program of study is reported during the collection period. A client is an individual who is engaged in or has completed a program of study.

In the context of Paradigm SMS, a client usually refers to a student.

Client File Structure

Silverband generated ID	AVETMISS Field Name	Paradigm Entities	Paradigm Internal Field Names	Default Paradigm field labels	Paradigm Menu Location	Field Type	Default Paradigm Value	Width	Derived Field	Derived Method
AVET008	Client Identifier	Student	Student No.	studentNumber	Student > Student Details > Edit details	TEXT		10	N/A
AVET039	Name for encryption	Student	Given Name, Middle Name (if applicable) Family Name	firstName, middleName, and lastName	Student > Student Details > Edit details	TEXT		60	N/A
AVET029	Highest school level completed identifier	Student	High School Level Completed	avet029	Student > Student Details > Edit details > VET students only	SELECT	@@ - Not stated	2	N/A
AVET059	Gender	Student	Gender	gender	Student > Student Details > Edit details	SELECT	@ - Not stated	1	N/A
AVET017	Date of birth	Student	DOB	birthDate	Student > Student Details > Edit details	DATE	@@@@@@@@	8	N/A
AVET045	Postcode	Student	Post Code	postalCode	Student > Student Details > Edit Contact Info	POSTCODE	@@@@	4	N/A
AVET031	Indigenous status identifier	Student	Indigenous Status Identifier	avet031	Student > Student Details > Edit details > VET students only	SELECT	@ - Not stated	1	N/A
AVET034	Language identifier	Student	Main Language Other Than English Spoken At Home Identifier	avet034	Student > Student Details > Edit details > VET students only	SELECT	@@@@ - Not stated	4	N/A
AVET033	Labour force status identifier	Student	Labour Force Status Identifier	avet033	Student > Student Details > Edit details > VET students only	SELECT	@@ - Not stated	2	N/A
AVET015	Country identifier	Student	In which Country are you Born	avet015	Student > Student Details > Edit details > VET students only	SELECT	@@@@ - Not stated	4	N/A
AVET019	Disability flag	Student	Disability Type Identifier	avet020	Student > Student Details > Edit details > VET students only	SELECT	@ - Not stated	1	N/A
AVET047	Prior educational achievement flag	Student	Prior Educational Achievement Flag	avet047	Student > Student Details > Edit details > VET students only	SELECT	@ - Not stated	1	N/A
AVET006	At school flag	Student	At School Flag	avet006	Student > Student Details > Edit details > VET students only	SELECT	@ - Not stated	1	N/A
AVET002	Address – suburb, locality or town	Student	City	city	Student > Student Details > Edit Contact Info	TEXT		50	N/A
AVET095	Unique student identifier	Student	USI Student Number	usiStudentNumber	Student > Student Details > Edit details	TEXT		10	N/A
AVET061	State identifier	Student	State	stateProvinceGeoId	Student > Student Details > Edit Contact Info	TEXT		2	N/A
AVET096	Address building/property name	Student	Property Name	propertyName	Student > Student Details > Edit Contact Info	TEXT		50	N/A
AVET097	Address flat/unit details	Student	Flat/Unit No.	streetSubaddress	Student > Student Details > Edit Contact Info	TEXT		30	N/A
AVET098	Address street number	Student	Street Number	streetNumber	Student > Student Details > Edit Contact Info	TEXT		15	N/A
AVET099	Address street name	Student	Street Name	streetName	Student > Student Details > Edit Contact Info	TEXT		70	N/A
AVET119	Survey contact status	Student	Survey Contact Status	avet119	Student > Student Details > Edit details > VET students only	SELECT		1	N/A

Workflow

1. Choose Reports > AVETMISS menus on the side.

2. Find the AVETMISS Client file (NAT00080) file and click the GET REPORT button

3. Refer to the following parameters when generating the report:

• Institution: choose the appropriate institution from the list

• AVETMISS Report: choose the appropriate reporting option. Choose the Victoria option if you are reporting to the Victorian state government

• Scheduled Unit Start Date: From and to period, select the reporting year, for example, 01/01/2020 to 31/12/2020

• Unit Enrolment Status: The default status values have been selected. Check whether these are suitable for your reporting needs.

• Funding Source Identifier - State Training Authority: leave it blank if you are reporting national training, do not select anything.

• Report Mode: choose Ultra-fast mode when the option is available. Alternatively, choose the On Screen Mode or Fast Mode option

5. Click the PRODUCE REPORT button after setting the fields mentioned above.

6. In the new page, right-click on the blue hyperlink 'Here is the file' and choose "save the link as.."

7. Save the file to your preferred location

8. Open the file and double-check the file content.

NOTE:

Refer to the report details and the above file structure where you will find out where to fill out the missing information.