TCSI PIR Reviewing Data
Overview
Right after you have downloaded your reports in Paradigm based on the instructions on this page: TCSI PIR Downloading Data: Workflows, we would highly recommend that you will do a final review of your data prior to submitting them to TCSI. The workflow below will guide you on ways to review your data.
Workflow
1. Check and verify the information within Paradigm
Refer to this Knowledge Base article for the location of the element numbers if you want to edit some of the fields in your reports prior to submission: TCSI for PIR Providers
NOTE:
Paradigm offers the capability to alert you of any missing fields in the Students, Course Admissions, and Unit Enrolments Reports by running the reports that have a *TEST ending. You can find the details of the instructions in the workflow section of each report.
2. Confirm the reports generated with the PIR required file templates
Our PIR reports are designed for convenience by just running the report from Report Builder in XLS format, then uploading the file to TCSI Data Entry written to have the same column headers and column order as in the required template given by the government, so it should not require manual editing.
Refer to this government page if you want to learn more about the required file templates: Provider Information Request 2022 file templates
OPTIONAL: TCSI - Testing for Providers
Refer to this government help page if you want to do some testing or trials on uploading test files before sending out your actual, final, live data: TCSI - Testing for Providers
BE ADVISED:
When opting to do some testing prior to submitting live data to TCSI, the government has recommended not to use personal data and ensure you safeguard private information by applying the Test data considerations
These are some of the help or support you can find on this page:
Confirming and familiarising yourself with new reporting functionality
Verifying migrated data
Required for software implementation
3. Upload files to TCSI
Government Tutorial Video Link: How to upload your prepared file into TCSI Data Entry
Check your data
The government has the following recommendations on what to do after you have uploaded the files:
Check the data in TCSI to make sure it is complete and accurate
Verify your data – due 30 June 2022
A snapshot of your data will be converted into reports
Providers need to check the reports to ensure the data is accurate, as it cannot be changed after it is signed off
Always refer to the Provider Information Request Webinars page to stay up to date on any changes to the PIR Reporting.
Government Contacts
TCSI Reporting questions: TCSIsupport@dese.gov.au
Administrative questions: collections@teqsa.gov.au
PIR Financial questions & HELP IT system (HITS): FEE-HELP@dese.gov.au
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