Scheduled Sessions

This page will provide you with an overview of how Scheduled Session records sit in Paradigm and all the fields required when adding Scheduled Sessions to Scheduled Units in the system.

Overview

Scheduled Sessions in Paradigm are the classes available for each Scheduled Unit offered in your business or institution. These can be tracked, attendance recorded and timetabled for student attendance and tracking. There are two ways you can add sessions in Paradigm, one via the Sessions section directly under each Scheduled Unit in Paradigm, and two via Rapla.

When adding Scheduled Sessions, the Scheduled Unit record is required, see Scheduled Units.

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Scheduled Sessions Fields

The following are all the fields available in Paradigm when you add sessions to a Scheduled Unit record.

Fields with * denote required fields when adding sessions.

Field Name

Brief Overview

Session Repeating Schedule

Schedule this session *

How often to repeat this session automatically?

  • Daily - Do not include weekends

  • Daily - include Weekends

  • Weekly

  • Fortnightly

  • Monthly

For how many occurences

How many occurrences? If you schedule the session weekly for 10 occurrences, enter 10 on the field.

Session Details

Session Id

Internal system allocated Id code

Scheduled Unit Id

This is a pre-populated internal Id code from the system and relates to the Unit ID

Session Subject

The topic / materials to be covered in this session.

Session Type

  • Tutorial

  • Chem lab

  • Rehearsal

Code Items can be customised under the Code Type Id of "SESSION_TYPE", see Edit Code Items

Session Provider

Which institution / college will be running this session / class / group?

Location

Location where the session is to be held.

Building

The name of the building where the session is to be held.

Room

The room where the class is to be taught.

Teacher

Who will be teaching this class? This field is associated to contact records with a role assigned as Lecturer, Teacher/Tutor, see Assign Roles to a Contact.

Session Schedule

Date *

Select the date of the first day when the session starts

Session Day *

What day of the week is the class being held? - select from the drop-down box. This will auto-populate after you have selected the date

Start Time *

Start time for Session.

End Time *

End Time for Session.

Duration of the session in hours

The system auto-calculates the number of hours based on the Start and End Times entered

Session Participants

Minimum Participants

Minimum number required to make this class / group viable, set by the Institution.

Maximum Participants

The maximum participants allowable for this class / group, set by the institution. This could be due to the room size, the type of class requires practicum / lab space / rehearsal space, number of seats etc.

Current Participants

How many people are currently enrolled on this class/session/group? This is a system-generated number that will count how many students are already enrolled in the session.

Advanced Criteria

  • Session Class

  • Session Group

BE ADVISED:

It is recommended to consult with a member of the Silverband Support Team prior to using the Session Class field. Alternatively, refer to the following scenarios when using the Class and Group fields: Example Events. Note that the sample coding is described using Rapla in that documentation, however, it applies the same logic when creating sessions directly in Paradigm following the instructions on this workflow.

Other

Notes

This can be a summary of what is to be covered in this particular session.

  • Rapla Event Id

  • Rapla Appointment Id

These fields are auto-generated when sessions are imported from Rapla to Paradigm

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