Scheduled Sessions

This page will provide you with an overview of how Scheduled Session records sit in Paradigm and all the fields required when adding Scheduled Sessions to Scheduled Units in the system.

Overview

Scheduled Sessions in Paradigm are the classes available for each Scheduled Unit offered in your business or institution. These can be tracked, attendance recorded and timetabled for student attendance and tracking. There are two ways you can add sessions in Paradigm, one via the Sessions section directly under each Scheduled Unit in Paradigm, and two via Rapla.

When adding Scheduled Sessions, the Scheduled Unit record is required, see Scheduled Units.

Scheduled Sessions Fields

The following are all the fields available in Paradigm when you add sessions to a Scheduled Unit record.

Fields with * denote required fields when adding sessions.

Field Name	Brief Overview
Session Repeating Schedule
Schedule this session *	How often to repeat this session automatically? Daily - Do not include weekends Daily - include Weekends Weekly Fortnightly Monthly
For how many occurences	How many occurrences? If you schedule the session weekly for 10 occurrences, enter 10 on the field.
Session Details
Session Id	Internal system allocated Id code
Scheduled Unit Id	This is a pre-populated internal Id code from the system and relates to the Unit ID
Session Subject	The topic / materials to be covered in this session.
Session Type	Tutorial Chem lab Rehearsal Code Items can be customised under the Code Type Id of "SESSION_TYPE", see Edit Code Items
Session Provider	Which institution / college will be running this session / class / group?
Location	Location where the session is to be held.
Building	The name of the building where the session is to be held.
Room	The room where the class is to be taught.
Teacher	Who will be teaching this class? This field is associated to contact records with a role assigned as Lecturer, Teacher/Tutor, see Assign Roles to a Contact.
Session Schedule
Date *	Select the date of the first day when the session starts
Session Day *	What day of the week is the class being held? - select from the drop-down box. This will auto-populate after you have selected the date
Start Time *	Start time for Session.
End Time *	End Time for Session.
Duration of the session in hours	The system auto-calculates the number of hours based on the Start and End Times entered
Session Participants
Minimum Participants	Minimum number required to make this class / group viable, set by the Institution.
Maximum Participants	The maximum participants allowable for this class / group, set by the institution. This could be due to the room size, the type of class requires practicum / lab space / rehearsal space, number of seats etc.
Current Participants	How many people are currently enrolled on this class/session/group? This is a system-generated number that will count how many students are already enrolled in the session.
Advanced Criteria
Session Class Session Group	BE ADVISED: It is recommended to consult with a member of the Silverband Support Team prior to using the Session Class field. Alternatively, refer to the following scenarios when using the Class and Group fields: Example Events. Note that the sample coding is described using Rapla in that documentation, however, it applies the same logic when creating sessions directly in Paradigm following the instructions on this workflow.
Other
Notes	This can be a summary of what is to be covered in this particular session.
Rapla Event Id Rapla Appointment Id	These fields are auto-generated when sessions are imported from Rapla to Paradigm