Letters in Paradigm
Letter Reports are pre-formatted letters that can be generated including student-specific information and data. Some can be produced and emailed via the communication module others are designed to be printed and supplied to the student as required.
NOTE:
Generating letters with the following reports and letter names assumes that they have already been configured for your system. If the report or letter that you want to produce has not been configured, contact our Support Team.
The following are some of the built-in letters in Paradigm for your perusal:
The field checkmark columns on the right indicate whether they are required for bulk generation of the report.
| Report / Letter Name | Brief Overview | Party_Id | Course_Enrolment_Id | Scheduled_Unit_Id |
|---|---|---|---|---|
Holiday Leave Letter | Letter for Students confirming their enrolments into a course and their holiday leave | |||
Centrelink Letter | Letter for Student to confirm their enrolment into a Course for Centrelink | |||
Confirmation of Enrolment Letter | Letter Confirming a Students enrolments in to a Course of Study | |||
Certificate of Partipation | This report prints a Certificate of Participation for students | |||
Student Training Plan | This is the training plan for a student course enrolment | |||
Notification of Results | This report is able to produce a notification of results for a student. | |||
Student Enrolment Summary | This report is sent with the enrolment summary information. | |||
Commonwealth Assistance Notice | This is the Commonwealth Assistance Notice for FEE-HELP and VET FEE-HELP students | |||
Results Slip Report | Results slip report to use at the end of the semester to email students a report of the results of their units. | |||
Student Account Statement | Student Account Statement Payment | |||
Student Academic Testamur | The report provided for Academic Testamur requests | |||
Student Academic Transcript | The report provided for Academic Transcript requests | |||
Student Academic Transcript AHEGS | Produce and AHEGS transcript for a Student | |||
Attendance Absence Report | This report gives the student's absence for a course enrolment | |||
Student Enrolment Compliance Checklist | The report provided related to the compliance of the checklist of the student's Course Enrolment or Application | |||
Course Offer Letter | Course Offer comprehensive information as an attachment | |||
Intervention Form | This is the form used when staff have met with students to discuss Actions to be taken | |||
Tax invoice Enrolment Notice | This report creates Tax Invoices / Enrolment Notices for the students specified. Please be sure to enter a start date or all subjects will be listed. |
Workflows
The letters mentioned above are designed as attachments to communications and can be generated as a report (PDF file) depending on the format you have specified that can be previewed, printed, or sent to an individual student or in bulk.
Preview Report
To preview the report or letter attachment, navigate to Report > Letters and find the letter name that you want to preview. You can use the Ctrl + F (Windows) or Command F (Mac) when finding your letter.
Click the GET REPORT button under the letter name that you want to be previewed.
Fill out the required parameters. If you have the Student record currently loaded in the system, you can click the Read from current loaded record button next to each field to auto-generate the required information, else, fill out the required fields accordingly.
After filling out the required fields specific to the Student record that you want to preview, click the PREVIEW REPORT button. This will generate a PDF file for you to download and view.
Save and Print Report
To save and print the letter report, refer to the same instructions as the above workflow, and click the SAVE AND PRINT REPORT button instead.
Create a Single Communication Event and Send
Refer to the instructions in the workflow: Send Individual Communication with Attachment.
Send Letter Reports to a Bulk List of Students
Refer to the instructions in the workflow: Send Bulk Communications with Attachment.
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