Student TCSI Edit
Last updated
Paradigm Knowledge Base
Last updated
There are two versions of this page: one for Administrators called and one for Student users called .
The Full Admin version is used by the FULL ADMIN level users to verify the student’s TCSI details. This page contains eight sections and each one has its own data packet or submission.
A list of all of the courses the student has been enrolled on. As time goes on the student will have a TCSI record for each course. If you are unsure if the correct record has loaded select the EDIT button (pencil icon) next to the record to be edited.
The student's personal details are populated from the Student > Edit Details page. Most of the fields here are read-only. Refer to the workflow for more details.
Click the SAVE DETAILS button to save your changes in this section. You have the option to click the VALIDATE VALUES first to check for errors before saving your changes.
Refer to the following sub-sections required fields:
The student's personal details are populated from the Student > Student Details > Edit Details page. Most of the fields here are read-only.
Fields in this section
Mode - Location within paradigm
Sample Data
TCSI: Student UID
Read only - Directly from TCSI
2468573
Tax File Number
Read only - From Student > Course Enrolment
123456789
Student Number
Read Only - From Student > Edit details
SIL654987
USI Student Number
Read Only - From Student > Edit details
KEBFDS195
CHESSN No
Read Only - From Student > Edit details
123456789
Given Names
Read Only - From Student > Edit details
James
Student middle or other names
Read Only - From Student > Edit details
Arthur
Family Name
Read Only - From Student > Edit details
Cook
Gender
Read Only - From Student > Edit details
Male
DOB
Read Only - From Student > Edit details
23/09/1972
Overseas Student
Editable & required
Yes / No
The address section is populated from the Student > Student Details > Edit Contact Info: Billing page
Fields in this section
Mode - Location within paradigm
Sample Data
Address Line 1
Read Only - From Student >Contact details > Billing Address
16 Chamberlain Court
Address Line 2
Read Only - From Student >Contact details > Billing Address
Suburb
Read Only - From Student >Contact details > Billing Address
North Melbourne
State
Read Only - Drop Box (Australia only)From Student >Contact details > Billing Address
Victoria
State
Read Only - Free Text Field for International Addresses From Student >Contact details > Billing
Postcode
Read Only - From Student >Contact details > Billing Address
3000
Country
Read Only - From Student >Contact details > Billing Address
Australia
This section is populated from the Student > Student Details > Edit Contact Info: Residential page. Fields that need to be completed in this section:
Fields in this section
Mode - Location within paradigm
Sample Data
Post Code
Read Only - From Student >Contact details > Term Address
3000
Country
Read Only - From Student >Contact details > Term Address
Australia
In What Country were you born
Editable & required
England
Citizenship
Read Only - From Student >Edit details
Australia
Language spoken at home
Editable & required
English
Are you of Australian Aboriginal or Torres Strait Islander descent
Editable & required
Neither Aboriginal or Torres strait Islander origin
Level Left school
Editable & required
Year 12
Year left school
Editable & required
A commencing Student who completed the final year of School
Year
Editable & only required if previous answer needs a year.
1992
Highest Educational Attainment parent 1
Editable & required
Bachelor Degree
Highest Educational Attainment parent 2
Editable & required
Postgraduate Qualification
The Student: Disability record only needs to be completed if a student HAS a disability.
A new record needs to be completed for each type of disability. e.g. If a student is Vision impaired complete one new record. If the student is visually impaired and has a medical condition, a separate disability record is needed for each disability.
Fields in this section
Mode - Location within paradigm
Sample Data
Disability Code
Editable & required
Vision
Effective from Date
Editable & required
01/01/2021
Effective to date
Editable & only required if the condition ends
31/12/2027
Entity Status
Editable & required
Active
DEST Uid
Read only - Directly from TCSI
0511242
Validation Status
Read only - Directly from TCSI
123450
The Student: Citizenship record needs to be initially completed each time the student commences a new course. After that, an additional record would only need to be created for that course if the student changes citizenship.
Fields in this section
Mode - Location within paradigm
Sample Data
Citizen Resident Code
Editable & required
Australian Citizen
Effective From Date
Editable & required
05/02/2021
Entity status
Editable & required
Active
DEST Uid
Read only - Directly from TCSI
521401
Validation Status
Read only - Directly from TCSI
522014
The Student: Commonwealth Scholarship record is only completed by institutions that have both HECS and Commonwealth Scholarships.
Fields in this section
Mode - Location within paradigm
Sample Data
Reporting year
Editable & required
2021
Reporting Period
Editable & required
Between 1st January and 30th of June
Commonwealth Scholarship type
Editable & required
Indigenous Reward Scholarship
Commonwealth Scholarship amount
Editable & required
500.00
Commonwealth Scholarship status code
Editable & required
Student has a current Commonwealth Learning Scholarship
Commonwealth Scholarship termination reason code
Editable & required
No longer eligible
Entity Status
Editable & required
Active
DEST Uid
Read only - Directly from TCSI
123421
Validation Status
Read only - Directly from TCSI
214451
Fields in this section
Mode - Location within paradigm
Sample Data
Program Enrolment Internal Paradigm Id
Read only - Paradigm internal code
12419
Course
Read only - From Student > Course Enrolment
B Arts - Bachelor of Arts
Start date
Read only - From Student > Course Enrolment
29/07/2021
Expected End date
Read only - From Student > Course Enrolment
31/12/2025
Enrolment Status
Read only - From Student > Course Enrolment
Enrolled
Agent
Read only - From Student > Course Enrolment
Funding type
Read only - From Student > Course Enrolment
Fee-HELP
HEIMS Student Status
Editable & required
Australian Citizen
Australian Tertiary Admission Rank
Editable & required
87
Selection Rank
Editable & required
65
Highest Attainment Code
Editable & required
Diploma
The Course Enrolment: The admission record is to be completed for each new student based on the method (up to 2) of entry into the enrolled course.
Fields that need to be completed in this section:
Fields in this section
Mode - Location within paradigm
Sample Data
Basis For admission code
Editable & required
Work and Life experience
Entity Status
Editable & required
Active
DEST Uid
Read only - Directly from TCSI
123421
Validation Status
Read only - Directly from TCSI
214451
The Course Enrolment: Prior Credit record is only completed for students who are granted credit points (RPL, RPE, Status, Credit Transfer, Advanced Standing) toward the enrolled Course
Fields in this section
Mode - Location within paradigm
Sample Data
Credit Used value
Editable & required
0.125
Credit Basis code
Editable & required
Credit offered for Prior Higher Education study only
Credit Provider code
Editable & required
Silverband School for IT excellence
Entity status
Editable & required
Active
DEST Uid
Read only - Directly from TCSI
1234566
Validation Status
Read only - Directly from TCSI
541812
The Course Enrolment: Specialisation record is only completed for Students who have a major within their course that is different than the field of education code assigned to the Course. E.g. A Bachelor of Arts 120105 with a major in English 091501
Fields in this section
Mode - Location within paradigm
Sample Data
Specialisation Code
Editable & required
Aquaculture (050701)
Entity Status
Editable & required
Active
DEST Uid
Read only - Directly from TCSI
1234566
Validation Status
Read only - Directly from TCSI
541812
The Course Enrolment: HDR End-User Engagement record is only completed for Students who are undertaking a Higher Degree Research Course. This section will only appear on the page if the Course Level is Postgraduate
The Course Enrolment: Scholarship is only completed for Students who are receiving a Research Training Program Scholarship. This section will only appear on the page if the Course Level is Postgraduate
Fields that need to be completed in this section:
Entity status (Active for a current record)
The Course Enrolment: RTP Stipend Amount record is only completed for Students who are receiving a Research Training Program Scholarship to indicate the amount of Scholarship being received. This section will only appear on the page if the Course Level is Postgraduate
Fields that need to be completed in this section:
Entity status (Active for a current record)
A “Check and Confirm” option can be set up by the system to ensure that student users can be directed to the page intermittently to ensure that data is kept up to date. The frequency of visits is determined by the ‘HEIMS Last validated’ field in the Student > Course Enrolment > Course page. If this field/date is blank the student will be directed to the Student TCSI Confirm details page when they next log in. After the initial validation, the student will be directed to the page every three months. This is to ensure that it is checked every enrolment period.
The Emergency address is not reported to the government but is convenient to capture as part of operational requirements relating to student welfare.
Some fields will be marked as hidden based on the contents of the student overseas field and citizenship field.
Some field selection options will be marked as disabled based on the contents of the student overseas field and citizenship field.
Users navigating to the screen manually via the side menu will need to ensure that the loaded student satisfies the following:
Has at least one TCSI accredited course enrolment set to enrolled status
Has at least one unit enrolment with an enrolment status that is linked via element 355 to a TCSI government unit enrolment status
If this test fails then an appropriate error message will be displayed:
Student user: Your current academic study status precludes you from completing this page.
Staff user: Loaded Student does not have any TCSI accredited course enrolments in enrolled equivalent status.
Students cannot edit USI if a value is already present
If the student gets stuck in a potential loop they will see an advisory message stating “Contact student services if you are unable to proceed”
If the Overseas Student field is set to Yes in the Student record level, then the following fields are required to have a value:
E316 - Are you of Australian Aboriginal or Torres Strait Islander descent?
E346 - In what country were you born
E347 - Year arrived in Australia
E348 - Language Spoken At Home
Program Level: VET and E575 - Study Reason Identifier
Program Level: VET and E576 - Labour Force Status Identifier
If the Overseas Student field is set to No in the Student record level, then the following fields are required to have a value:
E316 - Are you of Australian Aboriginal or Torres Strait Islander descent?
E346 - In what country were you born
E348 - Language Spoken At Home
E612 - Level left school
E572 - Year Left School
E573 - Highest Educational Attainment 1
E574 - Highest Educational Attainment 2
Program Level: VET and E575 - Study Reason Identifier
Program Level: VET and E576 - Labour Force Status Identifier
The Elements below are taken from the Student Residential information sections. It is critical that these are regularly checked, updated and confirmed by the student.
Element
E410 - Residential Street Address
E469 - Residential Address Suburb
E470 - Residential Address State
E320 - Residential Address Postcode
E658 - Residential Address Country Code
To set up this page ready for students to validate it themselves some fields are required by TCSI and will need to be configured. The institution will need to decide how much of the data you will allow the students to verify themselves. Some fields will automatically be greyed out as they are populated from other parts of the system and are read-only.
Once the student has confirmed their details and satisfied the validation requirements the system will redirect them to the Student Summary page.
The tables below are the list of fields that you can enable on the Student TCSI Confirm Details page:
Student Number - E313
Read Only - From Student > Edit details
USI Student Number
Editable & required
Student Given name - E403
Read Only - From Student > Edit details
Student middle or other name(s) - E404
Read Only - From Student > Edit details
Family Name - E402
Read Only - From Student > Edit details
Gender - E315
Read Only - From Student > Edit details
DOB
Read Only - From Student > Edit details
Highest Educational Attainment Parent 1
Editable & required
Highest Educational Attainment Parent 2
Editable & required
In what Country were you born
Editable & required
Citizenship
Read Only - From Student > Edit details
Year of Arrival in Australia
Editable & Required only if the student was NOT born in Australia
Language spoken at home
Editable & required
Are you of Australian Aboriginal or Torres Strait Islander descent
Editable & Required only if the student WAS born in Australia
Level left School
Editable & required
Year Left School
Editable & required
Do you have any disability, impairment or long term medical condition
Editable & Only required if the student has
To
Editable & Optional
Residential Attn name
Editable & Optional
Property Name
Editable & Optional
Residential Sub-address
Editable & Optional
Street number
Editable & Required
Street Name
Editable & Required
Postal Box
Editable & If Applicable
City
Editable & Required
Postcode
Editable & Required
State
Editable & Required
or
Editable & Required for Overseas
Country
Editable & Required
Mobile
Editable & Required
Home
Editable & Optional
Day Phone
Editable & Optional
Fax
Editable & Optional
Editable & Required
Web Address
Editable & Optional
IM Protocol
Editable & Optional
IM Address
Editable & Optional
To
Editable & Optional
Billing Attn name
Editable & Optional
Property Name
Editable & Optional
Billing Sub-address
Editable & Optional
Street number
Editable & Required
Street Name
Editable & Required
Postal Box
Editable & If Applicable
City
Editable & Required
Postcode
Editable & Required
State
Editable & Required
or
Editable & Required for Overseas
Country
Editable & Required
Mobile
Editable & Required
Home
Editable & Optional
Day Phone
Editable & Optional
Fax
Editable & Optional
Editable & Required
Web Address
Editable & Optional
IM Protocol
Editable & Optional
IM Address
Editable & Optional
Emergency Contact Name
Editable & Optional (Free Text)
Emergency Contact Relationship
Editable & Optional (Free Text)
Emergency Contact details
Editable & Optional (Free Text)
To
Editable & Optional
Billing Attn name
Editable & Optional
Property Name
Editable & Optional
Billing Sub-address
Editable & Optional
Street number
Editable & Optional
Street Name
Editable & Optional
Postal Box
Editable & Optional
City
Editable & Optional
Postcode
Editable & Optional
State
Editable & Optional
or
Editable & Optional
Country
Editable & Optional
Mobile
Editable & Optional
Home
Editable & Optional
Day Phone
Editable & Optional
Fax
Editable & Optional
Editable & Optional
Web Address
Editable & Optional
IM Protocol
Editable & Optional
IM Address
Editable & Optional
Course
Read Only - From Student > Course Enrolment > Course
Start Date
Read Only - From Student > Course Enrolment > Course
Expected End date
Read Only - From Student > Course Enrolment > Course
Contact hours (Full/Part)
Read Only - From Student > Course Enrolment > Course
Program Enrolment TCSI Uid
Read only - Directly from TCSI
Enrolment Status
Read Only - From Student > Course Enrolment > Course
Agent
Read Only - From Student > Course Enrolment > Course
Funding type
Read Only - From Student > Course Enrolment > Course
Australian Tertiary Admission Rank
Editable & Optional
Selection Rank
Editable & Optional
Highest Attainment Code
Editable & Optional
The Student Summary screen has an available field that can be enabled if you want to easily check if the student has declared or flagged you with any disabilities. The is called student_summary_hasDisability
The Course Enrolment details are populated from the Student > Course Enrolment >Course page. Some of the fields here are read-only, see .
Scholarship type
Effective From date
Effective to date (if required)
RTP Stipend Amount
Reporting Year
The student version of the page can allow students to confirm their details and verify them themselves. This can be particularly useful for large institutions. More details about this page can be found .
Please consult with the Silverband to enable the “Check and Confirm” functionality. TCSI Errors generated by this screen will not be displayed to Student Users
Elements 410, 469, 470, 320 and 658 are being drawn from the student residential address information. This makes it critical that address information is regularly checked and confirmed by the student, see the list .
Paradigm will enforce required fields even if these are not set as editable to the student. This means that if the field is empty and set to read-only, then the student will be stuck in an infinite loop. The fields are referenced . Note that overseas student is the YES / NO field found on the student edit details screen. The Program Level is a field on the base course. If any of these fields are blank then the student will be prompted to complete them before being able to proceed.
Refer to the and for more details of each field mentioned below and their location in Paradigm.
To edit the fields below - make them visible, hidden, editable and required, refer to the knowledge article.