Student TCSI Edit

There are two versions of this page: one for Administrators called Student TCSI Edit and one for Student users called Student TCSI Confirm Details.

Student TCSI Edit

The Full Admin version is used by the FULL ADMIN level users to verify the student’s TCSI details. This page contains eight sections and each one has its own data packet or submission.

Course Enrolments Section

A list of all of the courses the student has been enrolled on. As time goes on the student will have a TCSI record for each course. If you are unsure if the correct record has loaded select the EDIT button (pencil icon) next to the record to be edited.

Student Details Section

The student's personal details are populated from the Student > Edit Details page. Most of the fields here are read-only. Refer to the Edit Student Details workflow for more details.

Click the SAVE DETAILS button to save your changes in this section. You have the option to click the VALIDATE VALUES first to check for errors before saving your changes.

Refer to the following sub-sections required fields:

Student Details section

The student's personal details are populated from the Student > Student Details > Edit Details page. Most of the fields here are read-only.

Fields in this section	Mode - Location within paradigm	Sample Data
TCSI: Student UID	Read only - Directly from TCSI	2468573
Tax File Number	Read only - From Student > Course Enrolment	123456789
Student Number	Read Only - From Student > Edit details	SIL654987
USI Student Number	Read Only - From Student > Edit details	KEBFDS195
CHESSN No	Read Only - From Student > Edit details	123456789
Given Names	Read Only - From Student > Edit details	James
Student middle or other names	Read Only - From Student > Edit details	Arthur
Family Name	Read Only - From Student > Edit details	Cook
Gender	Read Only - From Student > Edit details	Male
DOB	Read Only - From Student > Edit details	23/09/1972
Overseas Student	Editable & required	Yes / No

Permanent/Billing Address Details section

The address section is populated from the Student > Student Details > Edit Contact Info: Billing page

Fields in this section	Mode - Location within paradigm	Sample Data
Address Line 1	Read Only - From Student >Contact details > Billing Address	16 Chamberlain Court
Address Line 2	Read Only - From Student >Contact details > Billing Address
Suburb	Read Only - From Student >Contact details > Billing Address	North Melbourne
State	Read Only - Drop Box (Australia only)From Student >Contact details > Billing Address	Victoria
State	Read Only - Free Text Field for International Addresses From Student >Contact details > Billing
Postcode	Read Only - From Student >Contact details > Billing Address	3000
Country	Read Only - From Student >Contact details > Billing Address	Australia

Semester/Term/Current Address Details section

This section is populated from the Student > Student Details > Edit Contact Info: Residential page. Fields that need to be completed in this section:

Fields in this section	Mode - Location within paradigm	Sample Data
Post Code	Read Only - From Student >Contact details > Term Address	3000
Country	Read Only - From Student >Contact details > Term Address	Australia
In What Country were you born	Editable & required	England
Citizenship	Read Only - From Student >Edit details	Australia
Language spoken at home	Editable & required	English
Are you of Australian Aboriginal or Torres Strait Islander descent	Editable & required	Neither Aboriginal or Torres strait Islander origin
Level Left school	Editable & required	Year 12
Year left school	Editable & required	A commencing Student who completed the final year of School
Year	Editable & only required if previous answer needs a year.	1992
Highest Educational Attainment parent 1	Editable & required	Bachelor Degree
Highest Educational Attainment parent 2	Editable & required	Postgraduate Qualification

First Reported Address Section

Student: Disability Section

The Student: Disability record only needs to be completed if a student HAS a disability.

A new record needs to be completed for each type of disability. e.g. If a student is Vision impaired complete one new record. If the student is visually impaired and has a medical condition, a separate disability record is needed for each disability.

NOTE:

The Student Summary screen has an available field that can be enabled if you want to easily check if the student has declared or flagged you with any disabilities. The form field to enable is called student_summary_hasDisability

Fields in this section	Mode - Location within paradigm	Sample Data
Disability Code	Editable & required	Vision
Effective from Date	Editable & required	01/01/2021
Effective to date	Editable & only required if the condition ends	31/12/2027
Entity Status	Editable & required	Active
DEST Uid	Read only - Directly from TCSI	0511242
Validation Status	Read only - Directly from TCSI	123450

Student: Citizenship Section

The Student: Citizenship record needs to be initially completed each time the student commences a new course. After that, an additional record would only need to be created for that course if the student changes citizenship.

Fields in this section	Mode - Location within paradigm	Sample Data
Citizen Resident Code	Editable & required	Australian Citizen
Effective From Date	Editable & required	05/02/2021
Entity status	Editable & required	Active
DEST Uid	Read only - Directly from TCSI	521401
Validation Status	Read only - Directly from TCSI	522014

Student: Commonwealth Scholarship Section

The Student: Commonwealth Scholarship record is only completed by institutions that have both HECS and Commonwealth Scholarships.

Fields in this section	Mode - Location within paradigm	Sample Data
Reporting year	Editable & required	2021
Reporting Period	Editable & required	Between 1st January and 30th of June
Commonwealth Scholarship type	Editable & required	Indigenous Reward Scholarship
Commonwealth Scholarship amount	Editable & required	500.00
Commonwealth Scholarship status code	Editable & required	Student has a current Commonwealth Learning Scholarship
Commonwealth Scholarship termination reason code	Editable & required	No longer eligible
Entity Status	Editable & required	Active
DEST Uid	Read only - Directly from TCSI	123421
Validation Status	Read only - Directly from TCSI	214451

Course Enrolment Details Section

The Course Enrolment details are populated from the Student > Course Enrolment >Course page. Some of the fields here are read-only, see Edit a Course Enrolment record.

Fields in this section	Mode - Location within paradigm	Sample Data
Program Enrolment Internal Paradigm Id	Read only - Paradigm internal code	12419
Course	Read only - From Student > Course Enrolment	B Arts - Bachelor of Arts
Start date	Read only - From Student > Course Enrolment	29/07/2021
Expected End date	Read only - From Student > Course Enrolment	31/12/2025
Enrolment Status	Read only - From Student > Course Enrolment	Enrolled
Agent	Read only - From Student > Course Enrolment
Funding type	Read only - From Student > Course Enrolment	Fee-HELP
HEIMS Student Status	Editable & required	Australian Citizen
Australian Tertiary Admission Rank	Editable & required	87
Selection Rank	Editable & required	65
Highest Attainment Code	Editable & required	Diploma

Course Enrolment: Admission Section

The Course Enrolment: The admission record is to be completed for each new student based on the method (up to 2) of entry into the enrolled course.

Fields that need to be completed in this section:

Fields in this section	Mode - Location within paradigm	Sample Data
Basis For admission code	Editable & required	Work and Life experience
Entity Status	Editable & required	Active
DEST Uid	Read only - Directly from TCSI	123421
Validation Status	Read only - Directly from TCSI	214451

Course Enrolment: Prior Credit Section

The Course Enrolment: Prior Credit record is only completed for students who are granted credit points (RPL, RPE, Status, Credit Transfer, Advanced Standing) toward the enrolled Course

Fields in this section	Mode - Location within paradigm	Sample Data
Credit Used value	Editable & required	0.125
Credit Basis code	Editable & required	Credit offered for Prior Higher Education study only
Credit Provider code	Editable & required	Silverband School for IT excellence
Entity status	Editable & required	Active
DEST Uid	Read only - Directly from TCSI	1234566
Validation Status	Read only - Directly from TCSI	541812

Course Enrolment: Specialisation Section

The Course Enrolment: Specialisation record is only completed for Students who have a major within their course that is different than the field of education code assigned to the Course. E.g. A Bachelor of Arts 120105 with a major in English 091501

Fields in this section	Mode - Location within paradigm	Sample Data
Specialisation Code	Editable & required	Aquaculture (050701)
Entity Status	Editable & required	Active
DEST Uid	Read only - Directly from TCSI	1234566
Validation Status	Read only - Directly from TCSI	541812

NOTE:

The following three sections on the HDR packet will only be displayed if the Course that the Student is enrolled in has a Course Level type of Postgraduate.

Course Enrolment: HDR End-User Engagement (Only Required for HDR Students) Section

The Course Enrolment: HDR End-User Engagement record is only completed for Students who are undertaking a Higher Degree Research Course. This section will only appear on the page if the Course Level is Postgraduate

Course Enrolment: Scholarship (Only Required for HDR Students) Section

The Course Enrolment: Scholarship is only completed for Students who are receiving a Research Training Program Scholarship. This section will only appear on the page if the Course Level is Postgraduate

Fields that need to be completed in this section:

• Scholarship type E487

• Effective From date E609

• Effective to date (if required) E610

• Entity status (Active for a current record)

Course Enrolment: RTP Stipend Amount (Only Required for HDR Students) Section

The Course Enrolment: RTP Stipend Amount record is only completed for Students who are receiving a Research Training Program Scholarship to indicate the amount of Scholarship being received. This section will only appear on the page if the Course Level is Postgraduate

Fields that need to be completed in this section:

• RTP Stipend Amount E623

• Reporting Year E415

• Entity status (Active for a current record)

Student TCSI Confirm Details

The student version of the page can allow students to confirm their details and verify them themselves. This can be particularly useful for large institutions. More details about this page can be found here.

A “Check and Confirm” option can be set up by the system to ensure that student users can be directed to the page intermittently to ensure that data is kept up to date. The frequency of visits is determined by the ‘HEIMS Last validated’ field in the Student > Course Enrolment > Course page. If this field/date is blank the student will be directed to the Student TCSI Confirm details page when they next log in. After the initial validation, the student will be directed to the page every three months. This is to ensure that it is checked every enrolment period.

NOTE:

Please consult with the Silverband Support Team to enable the “Check and Confirm” functionality. TCSI Errors generated by this screen will not be displayed to Student Users

Student TCSI Fields Overview

• Elements 410, 469, 470, 320 and 658 are being drawn from the student residential address information. This makes it critical that address information is regularly checked and confirmed by the student, see the list below.

• The Emergency address is not reported to the government but is convenient to capture as part of operational requirements relating to student welfare.

• Some fields will be marked as hidden based on the contents of the student overseas field and citizenship field.

• Some field selection options will be marked as disabled based on the contents of the student overseas field and citizenship field.

• Users navigating to the screen manually via the side menu will need to ensure that the loaded student satisfies the following:

  • Has at least one TCSI accredited course enrolment set to enrolled status

  • Has at least one unit enrolment with an enrolment status that is linked via element 355 to a TCSI government unit enrolment status

  • If this test fails then an appropriate error message will be displayed:

    • Student user: Your current academic study status precludes you from completing this page.

    • Staff user: Loaded Student does not have any TCSI accredited course enrolments in enrolled equivalent status.

• Students cannot edit USI if a value is already present

• Paradigm will enforce required fields even if these are not set as editable to the student. This means that if the field is empty and set to read-only, then the student will be stuck in an infinite loop. The fields are referenced below. Note that overseas student is the YES / NO field found on the student edit details screen. The Program Level is a field on the base course. If any of these fields are blank then the student will be prompted to complete them before being able to proceed.

• If the student gets stuck in a potential loop they will see an advisory message stating “Contact student services if you are unable to proceed”

Overseas Student [Yes/No] field Related Fields

If the Overseas Student field is set to Yes in the Student record level, then the following fields are required to have a value:

Refer to the TCSI for Higher Education Providers and TCSI for VET Student Loans for more details of each field mentioned below and their location in Paradigm.

• E316 - Are you of Australian Aboriginal or Torres Strait Islander descent?

• E346 - In what country were you born

• E347 - Year arrived in Australia

• E348 - Language Spoken At Home

• Program Level: VET and E575 - Study Reason Identifier

• Program Level: VET and E576 - Labour Force Status Identifier

If the Overseas Student field is set to No in the Student record level, then the following fields are required to have a value:

• E316 - Are you of Australian Aboriginal or Torres Strait Islander descent?

• E346 - In what country were you born

• E348 - Language Spoken At Home

• E612 - Level left school

• E572 - Year Left School

• E573 - Highest Educational Attainment 1

• E574 - Highest Educational Attainment 2

• Program Level: VET and E575 - Study Reason Identifier

• Program Level: VET and E576 - Labour Force Status Identifier

Student Residential Address Required Fields

The Elements below are taken from the Student Residential information sections. It is critical that these are regularly checked, updated and confirmed by the student.

Element
E410 - Residential Street Address
E469 - Residential Address Suburb
E470 - Residential Address State
E320 - Residential Address Postcode
E658 - Residential Address Country Code

To set up this page ready for students to validate it themselves some fields are required by TCSI and will need to be configured. The institution will need to decide how much of the data you will allow the students to verify themselves. Some fields will automatically be greyed out as they are populated from other parts of the system and are read-only.

Once the student has confirmed their details and satisfied the validation requirements the system will redirect them to the Student Summary page.

The tables below are the list of fields that you can enable on the Student TCSI Confirm Details page:

NOTE:

To edit the fields below - make them visible, hidden, editable and required, refer to the Edit Form Fields knowledge article.

Student Details Section

Student Number - E313	Read Only - From Student > Edit details
USI Student Number	Editable & required
Student Given name - E403	Read Only - From Student > Edit details
Student middle or other name(s) - E404	Read Only - From Student > Edit details
Family Name - E402	Read Only - From Student > Edit details
Gender - E315	Read Only - From Student > Edit details
DOB	Read Only - From Student > Edit details
Highest Educational Attainment Parent 1	Editable & required
Highest Educational Attainment Parent 2	Editable & required
In what Country were you born	Editable & required
Citizenship	Read Only - From Student > Edit details
Year of Arrival in Australia	Editable & Required only if the student was NOT born in Australia
Language spoken at home	Editable & required
Are you of Australian Aboriginal or Torres Strait Islander descent	Editable & Required only if the student WAS born in Australia
Level left School	Editable & required
Year Left School	Editable & required
Do you have any disability, impairment or long term medical condition	Editable & Only required if the student has

Local or Residential Address

To	Editable & Optional
Residential Attn name	Editable & Optional
Property Name	Editable & Optional
Residential Sub-address	Editable & Optional
Street number	Editable & Required
Street Name	Editable & Required
Postal Box	Editable & If Applicable
City	Editable & Required
Postcode	Editable & Required
State	Editable & Required
or	Editable & Required for Overseas
Country	Editable & Required
Mobile	Editable & Required
Home	Editable & Optional
Day Phone	Editable & Optional
Fax	Editable & Optional
Email	Editable & Required
Web Address	Editable & Optional
IM Protocol	Editable & Optional
IM Address	Editable & Optional

Home Country or Billing Address Section

To	Editable & Optional
Billing Attn name	Editable & Optional
Property Name	Editable & Optional
Billing Sub-address	Editable & Optional
Street number	Editable & Required
Street Name	Editable & Required
Postal Box	Editable & If Applicable
City	Editable & Required
Postcode	Editable & Required
State	Editable & Required
or	Editable & Required for Overseas
Country	Editable & Required
Mobile	Editable & Required
Home	Editable & Optional
Day Phone	Editable & Optional
Fax	Editable & Optional
Email	Editable & Required
Web Address	Editable & Optional
IM Protocol	Editable & Optional
IM Address	Editable & Optional

Emergency/Parent/Guardian Address

Emergency Contact Name	Editable & Optional (Free Text)
Emergency Contact Relationship	Editable & Optional (Free Text)
Emergency Contact details	Editable & Optional (Free Text)
To	Editable & Optional
Billing Attn name	Editable & Optional
Property Name	Editable & Optional
Billing Sub-address	Editable & Optional
Street number	Editable & Optional
Street Name	Editable & Optional
Postal Box	Editable & Optional
City	Editable & Optional
Postcode	Editable & Optional
State	Editable & Optional
or	Editable & Optional
Country	Editable & Optional
Mobile	Editable & Optional
Home	Editable & Optional
Day Phone	Editable & Optional
Fax	Editable & Optional
Email	Editable & Optional
Web Address	Editable & Optional
IM Protocol	Editable & Optional
IM Address	Editable & Optional

Course Enrolment Details Section

Course	Read Only - From Student > Course Enrolment > Course
Start Date	Read Only - From Student > Course Enrolment > Course
Expected End date	Read Only - From Student > Course Enrolment > Course
Contact hours (Full/Part)	Read Only - From Student > Course Enrolment > Course
Program Enrolment TCSI Uid	Read only - Directly from TCSI
Enrolment Status	Read Only - From Student > Course Enrolment > Course
Agent	Read Only - From Student > Course Enrolment > Course
Funding type	Read Only - From Student > Course Enrolment > Course
Australian Tertiary Admission Rank	Editable & Optional
Selection Rank	Editable & Optional
Highest Attainment Code	Editable & Optional