Scheduled Units

This page will provide you with an overview of how Scheduled Unit records sit in Paradigm and all the fields required when adding a Scheduled Unit.

Overview

Scheduled Programs in Paradigm are the units being offered in your business or institution with specific criteria that determine which cohort the student unit enrolment belongs to. The fields that you can use to differentiate your offering are found in the sections below.

When adding a Scheduled Unit, the Base Unit record is required, see Base Units and the Time Period has been configured properly, see Time Periods: Add Scheduled Units Requirements

Scheduled Unit Sections and Fields

The following are all the sections and fields available in Paradigm when you add a Scheduled Unit record to the system.

Fields with * denote required fields when adding a new Scheduled Unit record in the system.

Edit Scheduled Unit Details Section

Field Name	Description
Scheduled Unit Id	Unique code that identifies a specific scheduled unit record
Unit Id	Internal System Id Code for units. These numbers are allocated by the system when a unit is created
Unit Code(s) *	Unique Code for a unit given by the institution to identify the unit Inherited from the Base Unit Code record
Provider Other Unit Id	Code extension given to units to identify them in LMS (Learning Management Systems)
Scheduled Unit Name *	Full name of the unit. This will appear on the student transcript
Class	Identifying multiple groups or classes that can be scheduled to run at the same time
Home Institution *	If the provider has multiple institutions within the same system, this can identify which provider is running this instance of the unit
Contact	The name of the person/administrator responsible for this unit (free-text entry option to associate a Scheduled Unit to a person)
Teacher	The name of the teacher who will deliver the material for this unit. This field is associated with your Contacts Record which has a Lecturer or Teacher/Tutor role, see Assign Roles to a Contact.
Minimum Participants	Minimum number of students required to run this unit
Maximum Participants	Indicates the maximum number of students to be enrolled on this scheduled unit. It is useful to ensure that the enrolments don't exceed classroom capacity Once the maximum has been reached students will not be able to add this schedule via the Course plan enrolment method. This number can be increased once the maximum has been reached within the edit Schedule unit page. Once the number has been increased students will again be able to enrol into this scheduled unit via the Course Plan.
Count of Current Participants	This is automatically updated by the system after each unit enrolment is added, deleted or updated. Indicates the number of students currently enrolled in the scheduled unit. This will help to support class viability decisions as scheduled units with fewer than the institution-determined enrolment minimum number may not be financially viable and may need to be cancelled.
Count of Withdrawn Participants	The number of students who have withdrawn from this unit. This is automatically updated by the system after each unit enrolment is deleted or updated.
Count of Transferred Participants	How many students have transferred out of this scheduled unit into another. This is automatically updated by the system after each unit enrolment is deleted or updated.
Location (Campus)	The location where this scheduled unit is to be delivered. It is useful when delivering the scheduled unit at multiple locations.
Venue	The building and/or room number
Mode of Delivery *	On Campus, Online, Intensive, Other We use ‘Mode of Delivery’ in this field to map to E329 ‘Mode of Attendance'. The Code Type Id to edit is METHOD_OF_DELIVERY . This field can also be mapped to the TCSI E329 values, see Map Method of Delivery [E329] to TCSI.
Time Period	The Id of the time period record with the start and end dates that correspond to the start and end dates of the scheduled unit, see Time Periods Configuration
Unit Start Date *	The date when the unit is scheduled to start
Expected End Date *	The date when the scheduled unit is expected to finish
HEIMS Census Date E489	The final date students can withdraw without incurring the full cost of the unit. HEIMS requires that this date be no less than 20% of the way through the unit. E489 is a HEIMS required reporting field.
HEIMS Summer School Indicator E551	Is this unit being delivered in Summer school e.g. outside of normal Semesters
Unit of Study Year long indicator E622	An indicator for units that run for a full year
HEIMS Discipline E464	TCSI Description: A code which uniquely identifies the discipline to which a unit of study is classified by the Provider
HEIMS Work Experience Indicator E337	TCSI Description: A code which identifies whether a unit of study consists wholly of work experience in industry
Status	Active Archived Cancelled Confirmed Deleted Unconfirmed. Units must have a status of Active to be available on the course plan
Printed Comments	Comments to appear on the results report for students to see
Internal Comments	Comments for internal staff only
Result Comments	Comments to appear on the results report for students to see
Exclude Sessions on Course Plan	Yes | No If this is set to Yes the sessions of the Scheduled Unit will not be shown/displayed in the Course Plan
Block Mode Unit	If the unit is a block unit, it can be scheduled outside of the normal academic terms date range. Block units can be grouped by the Unit Category - Focus - Discipline
Fee Exempt Unit	Inherits the value set at the Base Unit level. NOTE that setting this field to Yes will set the Unit Fee for new Unit Enrolments to 0.00
Moderated	Yes | No
Invoice Fee Code	The Department / School which receives the fees for this unit
GST Percentage	If GST is to be charged for this unit, enter 10 to store a value of 10%, or adjust up or down as necessary
Nominal Hours	Nominal hours are the Nationally agreed hours required to deliver this unit VET reporting required field
Scheduled Hours	The number of hours the institution / provider has scheduled to deliver this units / competency. VET reporting required field
VET in Schools	Is this unit a part of the National VET in schools program. VET reporting required field
Delivery Mode Identifier	In what mode is this unit being delivered. Combination of All Modes Combination of External and Workplace -based Combination of Internal and External Combination of Internal and Workplace-based External Delivery Internal Delivery Not Applicable Workplace-based Delivery VET reporting required field
School	To which School / Department does this unit belong
Contact	The primary contact within the School that is responsible for this unit. This is a free-text field, you can enter a Contact Name here who is not registered in the system
Flexible Learning	When enabled allows Paradigm to store dates at the unit enrolment level that differ to the dates defined by the associated scheduled unit. Flexible Learning in the context of Paradigm functions is unrelated to scheduled units that operate in a blended or flexible delivery mode.
UQAF Approval Date	Enter the Approval Date here if applicable
SMS Entity Id SMS Entity Type Id Remote SMS Entity Id	Fields for 3rd party integration.

Related Unit Enrolments Section

Refer to the View Related Unit Enrolments of a Scheduled Unit Workflow.

Associated Fees Section

Refer to the Scheduled Fees page.

Sessions Section

Refer to the Scheduled Sessions page.

Assessments Section

Refer to the Scheduled Assessments page.

Associated File Attachments Section

Refer to the table under the Base Units record type under the Associated File Attachments Section. The Scheduled Unit attachment section applies the same form field format.