Print a Student AHEGS

This article will help you to be able to Create, Print and Save AHEGS ( Australian Higher Education Graduate Statement) for a student's completed course.

Assumptions

• AHEGS require specific information as per the guidelines available at https://www.education.gov.au/australian-higher-education-graduation-statement

• The AHEGS template must meet the predefined guidelines as set up by the Australian Government as a standard

• Raise a ticket to our Silverband Support Team to set up the template. When the AHEGS is generated, it will then populate the required fields from the course records.

Key Terms and Concepts

The guide for templates and producing AHEGS are similar to those for Transcripts and Parchments / Testamurs. The Australian Government has mandated the layout, information required within the document and the guidelines for printing, storing and reissuing the documents. Here is a sample of the mandatory and optional data fields that are described in the AHEGS guidelines:

Field Name	Brief Overview	Sample Data

Student details	The Student details are sourced from the student record when producing an AHEGS	James McMorran
Name of the Award	The name of the Course that the student has completed	Bachelor of Information Management
AHEGS Course Details	This is a brief overview of the course, including duration, number of units required, how the course can be studied etc	The Bachelor of Information Management is a 24 unit, 3 years full time Bachelor award. It can be studied either full time or part time. This Award has been on offer since 2010 and provides the foundation for information management positions within the sector.
AHEGS Course Features	Further details about the Course
AHEGS Course Pathway to further study	Summary details on further or advanced higher education awards for which this award typically serves as preparation	e.g. for a Graduate Certificate: Graduates may progress to a general or specialised Graduate Diploma; those with a prior degree may progress to a coursework Masters degree
AHEGS Course accreditation	Who the Course is accredited with and for what period	The Bachelor of Information Management has been approved by TESQA from January 2018 until December 2038.
Awarding Institution	A brief overview of the awarding institution	The Starfleet Academy is part of the Silverband Consortium which was established in 2004 in Melbourne by Dr Fabian Lane and Dr Lachlan Whitham. Together they nurtured the consortium to become the group it is today.
Graduates Academic Achievements	Academic Achievements	James achieved a High Distinctions in 4 classes in his first semester and went on to add another 3 in second year.
Key to Grading	An Overview of the grading Schema used in the institution	HD 85-100% D 76-84% C 65-74%
Additional Course details	Any additional information about the Course	Students are required to complete 2 placements during the course. One at an industry peer and the other as an intern.
Special Achievements, recognition and prizes		James received the Chairman’s commendation Award for the highest graduating GPA for 2022. As well as the Dr F Lane cash award for highest grade achieved for the Intern Placement

Implications

• AHEGS can only be produced and presented to students that have successfully completed their course.

• The information contained in the AHEGS should remain as originally issued.

• When produced, a copy must be saved in the student’s record for future reference.

• Students can only be given one copy at a time and, like parchments, are legal documents.

• If a student requires a replacement copy the original should be provided in identical form to the original version. If this is not possible, the file must be reprinted and not updated in any way.

Workflow

NOTE:

All final grades must have been entered prior to producing the AHEGS as a transcript forms part of the template.

1. Load the Student record, see Search a Student record.

2. With the Student record loaded, navigate to the Student > Course Enrolment > Course menus on the side.

3. Go to the COURSE DETAILS section and locate the Enrolment Status field. Ensure the field is set to Completed and click the SAVE COURSE ENROLMENT button.

4. Click on the Student > Summary option in the side menu. This will load the Student Summary screen.

5. Click the (1) ACTIONS menu next to the Course Enrolment where you want the AHEGS to be printed and (2) select the Save and Print AHEGS option. (3) A PDF copy of the AHEGS will be produced.

saving and printing a student AHEGS against a Course Enrolment record

Related Workflow

Bulk Generate AHEGS and Transcript