Step 3 - Add the Constraints between Units to follow Course Progression

This page will provide the instructions on how you can add constraints on the Core and Elective Units in the Course Outline.

Overview

After adding all the units and formatting the contents of your Course Outline, some units would require another unit for it to exist or become an allowable unit option for a student to enrol. Establishing the relationship between units can be done by adding constraints. This Knowledge Article will guide you on how to add a prerequisite, corequisite, disallowed, substitute, and required units to your course plan.

NOTE:

It is highly recommended that you set up a list of Core and Elective Units before further defining their constraint relationships, see Step 2 - Add the Units that make up the Course as Core or Elective

Add a New Constraint Fields

Field Name	Brief Overview
Program Constraints ID	Internal System ID given to the course rule. Each constraint will have its own unique code
Course ID	Course ID associated with the base course and student’s course enrolment
Unit ID	Internal System ID assigned to a unit code
Constraint Unit Id	An unit code that is associated with the constraint type
Unit Name	Mainly for readability so that the staff members can more easily identify the unit by its name
Constraint Types	Core Unit, Elective Unit, Prerequisite Unit, Study Area (Minor), Major, Minor, Study Specialisation (Major), Program Prerequisites, Unit program prerequisites, Program Unit Not required, Application Unit, Co-requisite Unit, Disallowed Unit, Substitute Unit, Allow multiple schedule Units, Component Program, Competency Unit, Required Unit Count , Transfer Program *Please refer to the Standard Constraint Types page for more information
Display Code	Display code indicates where the unit will appear in the grid. The letters A-I (the first to ninth letters of the alphabet) are columns across the screen, whereas numbers 1-25 are the rows down the page. Combining the column and row identifiers then determines the exact grid position where the unit is displayed, such as cell A1, B2, C3
Description	Text that appears in the front of the row to describe this section of the grid, e.g. Core Unit, Electives

Workflows

NOTE:

If you are familiar with the Import Wizard menu, you can efficiently import your Course Outline Constraints in bulk. Find detailed guidance in the documentation provided here.

The instructions below assume that all units or subjects that define a Course are already added to the system. If this is not the case, start by adding all the units first. You can refer to this page: Step 2 - Add the Units that make up the Course as Core or Elective for the instructions.

It might be useful to have a test student within the system who can be enrolled in the new course to visualise the course plan as it is built.

(1) Adding Prerequisites, Corequisites, and Disallowed Unit

1. Load the Base Course Record, see Search for a Base Course

2. With the Base Course record loaded in the system, choose Courses > Outline menus on the side.

3. On the Course Outline page, click the ADD CONSTRAINT button.

1. Locate the Unit that the constraint is tied to and click the Add As Unit icon on the right-hand side (in the example screenshot below, unit BEM3002 is selected).

1. Locate the constraining unit (Prerequisite, Corequisite, Disallowed, and Substitute) and click the Add As Constraint icon on the right-hand side (in the example below, BEM1005 is selected since this will serve as a prerequisite unit to BEM3002).

Refer to the following definition of all the possible constraints you can add.

Constraint Type	Brief Description
PREREQUISITES	Some units of study have a prerequisite. This is a requirement that must be completed before you are able to take the unit.
COREQUISITES	Some units of study require you to undertake another specific unit of study at the same time.
DISALLOWED	Your institution defines that if a student has already completed a unit, they will not be allowed to enrol into this unit

1. After selecting the unit and its constraining unit, go to the EDIT COURSE OUTLINE DETAILS Form section. Note the Unit Id and the Constraint Unit Id fields, both are pre-filled already based on the selections that you made (from steps 4-5). Select the Constraint Type (Prerequisite Unit, Corequisite Unit, and Disallowed Unit) as required.

2. Click the SAVE OUTLINE CONSTRAINT button.

The newly added constraint will be shown in your COURSE OUTLINE table (in the sample screenshot below, BEM3002 has now a Constraint Unit Id(Prerequisite) of BEM1005.

SUCCESS:

After saving the newly added constraint, you can check the view in the Student Course Plan (Student > Course Enrolment > Course Plan) page if the addition was successful. In the sample screenshot below, BEM3002 is now yellow-coded as disallowed by prerequisite.

NOTE:

To add more constraints, click the ADD CONSTRAINT button again to clear the details previously entered. Start from the Step 3 instruction above to add another constraint.

Alternatively, watch the demo clip below on how to add Pre-Requisite and Co-Requisite units.

23MB

CourseOutlineAddConstraints.mp4

(2) Adding a Required Constraint Type

This is compulsory that the unit must be selected when enrolling via the course plan.

1. Follow the instructions from Steps 1 to 3 in the Workflow above.

2. After clicking the ADD CONSTRAINT button, locate the Unit that you want to set as a required unit (in the example screenshot below, unit BEM2005 is selected), and select the Edit Constraint button on the right side of the selected unit.

1. Scroll down and go to the EDIT COURSE OUTLINE DETAILS Form section. Set the Constraint Type field as Required Unit.

2. Click the SAVE OUTLINE CONSTRAINT button.

(3) Adding Major or Minor Constraint Type

NOTE:

Refer to the Major and Minor Constraint Types page for the details on how you can implement the Major and Minor Constraint Type in your Course.

This will make the Unit only allowable to be enrolled in when the Student is enrolled on the specified Major or Minor pathway.

1. Follow the instructions from Steps 1 to 3 in the first Workflow above.

2. After clicking the ADD CONSTRAINT button, locate the Unit that you want to set as a major or minor unit (in the example screenshot below, unit BAComSci is selected), and select the Add as Unit button on the right side of the selected unit.

selecting ComSci102 as a Unit with a Constraint

1. Scroll down and go to the EDIT COURSE OUTLINE DETAILS section. Set the Constraint Type field as Major or Minor.

2. In the Course Major Study field, select the Major or Minor Code Item accordingly.

3. Click the SAVE OUTLINE CONSTRAINT button.

setting the Unit as a Major in the Major 1 Coursework pathway

(4) Adding a Substitute Unit

NOTE:

Refer to the Substitute Units page for the details on how you can implement the substituting of units in your Course Outline.

1. Follow the instructions from Steps 1 to 3 in the first Workflow above.

2. After (1) clicking the ADD CONSTRAINT button, (2) locate the substitute unit and click the Add as Unit button, and then (3) click the Add as Constraint button on the unit that you want to be substituted.

NOTE:

If the substitute Unit is not added in the COURSE OUTLINE section, use the UNIT SEARCH section to add the constraint.

In the example screenshot below, Unit ComSci100 will be substituted by Unit ComSci000.

adding a substitute unit for ComSci100

1. After performing the steps above, go to the EDIT COURSE OUTLINE DETAILS section. NOTE that both units are added in the Unit Id and Constraint Unit Id fields. Set the Constraint Type to Substitute Unit and click the SAVE OUTLINE CONSTRAINT button.

setting the Constraint Type as Substitute Unit and save

(5) Adding a Cross Course Prerequisite Unit Constraint Type

Refer to the instructions in this article.

Video Tutorial