Recording Payment

This page contains instructions on how to record a payment using the Accounting Module in Paradigm

Overview

Before you can pay off an invoice, you will first need to record a payment in the system and use the recorded payment amount to pay off an invoice. There are several payment types and methods you can accept or receive from students or agents: for payment types, it can be a customer payment or internal payment, and the methods can be recorded as cash, debit, credit, etc.

Workflow

recording payment workflow

Outlining the step-by-step instructions on recording payment:

NOTE:

If you have any questions about the field names or information required when recording a payment, refer to the table of field names and brief descriptions under the Understanding the User Interface > Payments knowledge article.

  1. There are two areas where you can add or record a payment in the Accounting module: (1) Accounting > Summary and (2) Accounting > Payments. Whichever of the two areas you choose, click the ADD/CREATE NEW PAYMENT button.

The sample screenshot below shows the Accounting > Payments screen.

BE ADVISED:

If no payment items currently exist, you'll be immediately directed to the Add Payment as shown below. Fill in the necessary fields directly on the screen and simply save.

the CREATE NEW PAYMENT button on the Accounting > Payments screen

  1. After clicking the CREATE NEW PAYMENT button, a PAYMENT form will appear for you to fill in the details of the payment. As mentioned above, refer to the Understanding the User Interface > Payments knowledge article if you need a guide on the required fields.

Add New Payment screen

Fill in the required fields, and click the SAVE PAYMENT button.

add payment screen: required fields to save

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