Payment Item
You can find the following fields when adding a new payment item in the Accounting screen.
Payment Id
System-generated payment number
Status
Status of the Payment
Cancelled
Confirmed
Not Paid
Received
Sent
The items in the dropdown are customisable under the Code Type Id of PAYMENT_STATUS
Effective Date
Payment date
Reference Number
You can specify your institution's reference number and also set the course level to:
Undergraduate
Postgraduate
HDR Masters
HDR Doctorate
The items in the dropdown are customisable under the Code Type Id of PAYMENT_REF
Payment Type
Select the payment type made
Customer Payment
Customer Refund
Internal Payment
Payment Method
Payment Methods Accepted by the Institution
Cash
Credit Card
Debit Card
EFT (Electronic Funds Transfer)
BPay
Paypal
Payment Express
Amount
Add the amount received from the student without a dollar sign. This amount can include any transaction fees.
(In this case a $1.50 credit card surcharge)
If there are no additional fees then the Amount and Sent amount are identical.
Please note: Financial fields cannot be left blank.
Sent Amount
Add the amount received from the student without a dollar sign.
This amount does not include any transaction fees and is the amount to be paid off against any tuition.
Please note: Financial fields cannot be left blank.
Currency
if applicable
Is Net Payment
Yes
No
From Party Id
The Student or Agent making the Payment
To Party Id
If there are multiple Campus within the system payment can be coded here
Assoc Party Id
The Student or Agent making the Payment
Drawer
If paying by Cheque - Name on the Cheque
BSB
Bank State Branch (often referred to as "BSB") is the name used in Australia for a bank code, which is a branch identifier. The BSB is normally used in association with the account number system used by each financial institution
Bank
Name of Financial Institution
Bond Refund Amount
if applicable
Comments
This is a Free text field for any comments.
Please note: Any Text written here will appear on the Receipt
Bank Reconciliation Account
as applicable
Bank Reconciliation Seq Id
as applicable
Bank Reconciliation Date Time
as applicable
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