Quality Assurance Checklist
Last updated
Paradigm Knowledge Base
Last updated
Paradigm can now give you options to set a checklist for a Course Enrolment. The lists are created via the Courses > Quality Assurance screen and can be added to each course whichever is applicable via the Course Edit Details screen. The assessments or quality assurance list assigned for each Course will then be verified for each student's Course Enrolment record via the Student > Course Enrolment > Quality Assurance menu.
The Quality Assurance Checklist can be categorised by the following:
Course Application Checklist
checklists related to the application of the course
Course Enrolment Checklist
requirements to check related to the Course Enrolment
Course Graduation Checklist
list to check for graduation eligibility
Course FEE-HELP Checklist
for students who are accessing FEE-HELP
Course Withdrawal Checklist
for cases when students withdraw from their studies
Course Deferral Checklist
if students defer from their studies
Course RPL Checklist
when giving credits to students
Refer to the following workflows for instructions on how this feature works:
Navigate to Courses > Quality Assurance Editor menus on the side.
Within the AVAILABLE CHECKLISTS section, you will find a listing of the checklists that have been created thus far. If this is your initial attempt at creating a checklist, the list will be empty.
To add a new checklist, go to the EDIT CHECKLIST section and click the NEW button.
Enter the required fields. Refer to the following guide on how to fill out the fields:
Checklist - enter the title or the heading of the checklist that you want to create, e.g. Course Enrolment Checklist
Checklist Description - enter a more detailed description of what the checklist will do. The description you will enter here will be displayed in the Student Quality Assurance screen which helps with the data entry
From Date and Through Date - applicable if the checklist that you created has an effective date or a date range when it's only applicable. Note that setting these fields will set the effectivity of the list to only within the specified dates. The list outside of the dates set will make the list no longer available.
After adding the checklist heading, click the SAVE button.
After saving the heading, go to the CHECKLIST ITEMS below and click the ADD CONDITION button to start adding the list. Your checklist items should contain the heading of the item on the list and the questions on the right.
Continuously click the ADD CONDITION button to include additional items in the list. Once you've added everything, simply press the SAVE button to add your checklist.
You may now proceed to associate the checklist you've just created with a specific course. Please refer to the instructions provided below for guidance.
Navigate to Courses > Quality Assurance Editor menus on the side.
In the AVAILABLE CHECKLISTS section, you will see the available checklists that have been created so far. Click the Checklist item that you want to edit.
Go to the EDIT CHECKLIST and CHECKLIST ITEMS sections below and edit the fields and items accordingly. Note that the items can't be deleted, you only have the option to toggle its visibility.
After editing the checklist, click the SAVE button.
After you have created your checklist for a Course, you can then add them to the Base Courses record where you want them to apply. By doing this, existing students and future enrolees of the Course will have the list on their Course Enrolment record where you can check if they have met your requirements | assessments | lists.
Load the Base Course record where you want to apply the checklist and navigate to the QUALITY ASSURANCE CHECKLIST section.
Go to the checklist category where your checklist could possibly belong, e.g. Course Graduation Checklist if the checklist is related to graduation.
NOTE:
The Quality Assurance Checklist section is initially hidden. To show it or change labels, use the form field and label IDs below, see Edit Labels and Edit Form Fields.
The Quality Assurance Checklist labels and forms can be customised by the following IDs:
1
Quality Assurance Checklist Section
program_edit_qa
program_edit_qa
2
Course Application Checklist
program_applcationChecklist
program_applcationChecklist
3
Course Enrolment Checklist
program_enrolmentChecklist
program_enrolmentChecklist
4
Course Graduation Checklist
program_graduationChecklist
program_graduationChecklist
5
Course FEE-HELP Checklist
program_feeHelpChecklist
program_feeHelpChecklist
6
Course Withdrawal Checklist
program_withdrawalChecklist
program_withdrawalChecklist
7
Course Deferral Checklist
program_deferralChecklist
program_deferralChecklist
8
Course RPL Checklist
program_rplChecklist
program_rplChecklist
In the category that you have selected, select the checklist that you created and click the SAVE COURSE button. Note that you can apply a checklist for each category depending on your course requirements, e.g. a Course can have a checklist for Course Graduation and Course Enrolment, etc.
After adding the checklists to the Base Course records, you can start checking each student's Course Enrolment records. Refer to the workflow Record a Quality Assurance or Assessment for the instructions.
Check the brief demonstration below on adding a checklist and linking it to the course.
