Unit Enrolment Record

This page will provide you with an overview of how our Student Unit Enrolment records sit in Paradigm and all the available information you can record under each in the system.

Overview

A Student Unit Enrolment record is created for each instance that a Student enrols on a Scheduled Unit in your business or institution. The base information is derived from the Base Unit record with the Scheduled Unit record that defines the time or when the unit is taken and additional details specific to the Student's circumstance upon enrolment and with the information you can add or edit during the Student's course of study of that unit.

When adding a Unit Enrolment record to the system, the Student record, and Base Course record or Scheduled Program records are required - as it is assumed that the Student is already enrolled in a Course before enrolling in Scheduled Units. The Base Unit records that are Scheduled are also required for the Students to enrol. If you are using the Course Plan to enrol into units, that is also assumed to be configured.

It is also assumed that the Time Periods required when enrolling Students in Units are met.

Unit Enrolment Sections and Fields

The following are all the sections and fields available in Paradigm when you add a Unit Enrolment record to the system. Note that some of the fields are highly customisable to meet your naming convention.

Fields with * denote required fields when adding a new Unit Enrolment record to the system.

Unit Details Section

Field Name	Brief Description
Paradigm Student ID	(system-generated) The student number generated by the system, inherited from the STUDENT DETAILS page when you added the student record in the system.
Paradigm Program Enrolment ID	(system-generated) The student course or program ID generated by the system from the COURSE DETAILS page when you enrolled the student into the course or program.
Parent Unit Enrolment ID	(system-generated) The base unit id of the unit that encompasses this child unit.
Paradigm Base Unit ID	(system-generated) The base unit ID generated by the system from the EDIT UNIT DETAILS page when you created the base unit record of this scheduled unit.
Scheduled Unit ID	(system-generated) The scheduled unit ID generated by the system from the EDIT SCHEDULED UNIT DETAILS page when you created the scheduled unit.
Home Institution	(system-generated) The abbreviation of the Provider record (name of your business or institution) which delivers this scheduled unit and was set when you created the scheduled unit.
Base Unit Code	The institution provided code that identifies the base unit
Scheduled Unit Code	(system-generated) The Unit Code generated when you scheduled the unit.
Unit Name	(system-generated) The Unit Name you set when you created the base unit record of this scheduled unit. The name will be overridden on the scheduled unit level (if ever you made some changes of the Unit Name field on the scheduled unit level)
Scheduled Unit Name	(system-generated) The Unit Name you set when you created the base unit record of this scheduled unit. The name will be overridden on the scheduled unit level (if ever you made some changes of the Unit Name field on the scheduled unit level)
Start Date	(system-generated) The unit enrolment start date and end date are inherited from the scheduled unit start and end dates.
Expected End Date	(system-generated) The unit enrolment start date and end date are inherited from the scheduled unit start and end dates.
Census Date	(system-generated) The unit enrolment census date inherited from the scheduled unit Census Date field.
Enrolment Status	The student’s current enrolment status for this unit.
Contact Mode	One of the defined options that indicates how the student accepts delivery of this unit
Withdrawal Date	The date the student discontinued study in this unit.
Academic Outcomes section
Grade Description	The final grade description the student achieved upon completion of this unit based on the numerical value that has been awarded to the student..
Published Grade	The Grade that will appear on the student's transcript or Statement of Attainment. This grade may be different to the achieved grade due to moderation.
Grade Release Date	A date that may or may not be defined by the provider, restricting when the published grade will be visible to the student via the student portal. The definition follows the rule of Now (today’s date) > Grade Release Date.
Final Mark	Numerical value awarded to the student
Credit Points	The number of points the student will accrue toward the completion of their course of study upon successful completion of this unit.
GPA	(system-generated) Paradigm GPA (Grade Point Average) calculation, see Grade Schema.
Appear On Transcript	Select Visible if you want the grade to appear on transcript for this student, else, set it to Hidden. You may also set the value as Hidden at the base unit level, as an override for the case where the unit is to be hidden from the transcript for all students who enrol in the unit.
Note	Any internal notes for this student for this unit of study.
Result Comment	Comments that the student can see regarding the final grade of the unit.
Assessments section
Assessment Status	These fields are applicable to be used by a Provider, only where there is a one-to-one relationship between Assessment and the Scheduled Unit. This is intended primarily for thesis units that are related to an HDR award.
Assessment Date	The date the assessment was taken/conducted
Reassessment Date	As applicable - if the student has taken a reassessment
Primary Assessor	Set the Primary Assessor of the Assessment. Contact with the assigned role of "Assessment" appears in the dropdown list of this field
Secondary Assessor	Set the Secondary Assessor of the Assessment. Contact with the assigned role of "Assessment" appears in the dropdown list of this field
Practical Hours Attended	Set the practical hours attended in this field
Hours Attended	Set the hours attended related to the assessment in this field. This is an AVETMISS Data Element required field
Record Protection section
Protection Start Date	Applicable if you set the Unit Enrolment record in a protected/read-only view. Option to Set the Start and End Date
Protection End Date	Applicable if you set the Unit Enrolment record in a protected/read-only view. Option to Set the Start and End Date
Read Only ◻	A checkmark on this box will make the record read-only and the unit enrolment record becomes not editable

Financial Information Section

Field Name	Brief Description
Unit Fee	E384 The total amount charged for the delivery of the unit (without dollar sign).
Amount Received	The total amount received from all funding types for the unit.
Amount Due	The amount owed and to be paid by the student
Upfront Payment	E381 The Amount the student has paid or will pay upfront for the unit.
Funding Amount	E558 The amount the Student has deferred to a HELP loan.
Funding Type	The payment method the student will / has used to meet the financial obligation of this unit.
HEIMS Loan Fee	E529 The amount the government charges the student for using FEE-HELP (currently 20%) of the unit fee described above. Always check the government website for the current loan rate.
Subsidy Amount	The amount of the scholarship/subsidy that is funded on behalf of the student to the provider.
Subsidy Type	The type of subsidy to be paid to the provider on behalf of the student
Select subsidy type from list	Select the subsidy type on this dropdown menu, and the Subsidy Type field will be auto-populated.
Administration Fee	An additional administration fee that is not a part of the unit fee, also charged to the student
Delivery Fee	An additional fee that is not a part of the unit fee, but is an additional fee related to the delivery of the content of the unit.
Accounting section
Fee Id	(system-generated) The Fee Id of the Fee Rule that has been associated to this unit enrolment.
Contact who received payment	The Paradigm Contact who accepted payment for this unit enrolment
Payment Received	The amount of the payment received.
Payment Date	The date the payment is processed
Agent Commission Amount	The amount paid to the Agent for this unit of study for this student.
Agent	The name of the agent the payment is made to.
Fee Payee	The person who made the payment on behalf of the student
Agent Commission Amount 2	The amount paid to a secondary Agent for this unit of study for this student.
Agent 2	The name of the secondary agent the payment is made to.
Fee Payee 2	The person who made the payment to the secondary agent.
Invoice Fee Code	An optional predefined code that represents the type of invoice fee for this unit enrolment.

TCSI Information Section

Field Name	Brief Description
Citizen Resident Code	E358 Read-Only. The value shown here comes from the E358 value submitted via the Course Enrolment TCSI Edit screen.
Student Status Code	E490 A TCSI reportable code which indicates the student status for a unit of study
EFTSL Load	E339 The Equivalent Full-Time Study Load ( the portion of 1 where 1 is divided by the number of units that the student is to complete in one year of full-time study e.g. if 8 units are to be studied on a full-time basis, then this unit represents an EFTSL of one eighth: 1/8 = 0.125.
HEIMS Study Completion Status	E355 The HEIMS / TCSI reportable code that represents the current completion status of the unit enrolment. This field value is a HEIMS / HEPCAT reportable field.
RPL Indicator	E577 VET FEE-HELP only. A field indicating whether or not a unit of study has an RPL (Recognition of Prior Learning) component.
HEIMS Contribution Indicator	E392 A TCSI reportable code that indicates which maximum student contribution was used in calculating the student contribution amount
HEIMS Variation Reason	E446 A code that represents the reason for a financial variation of HELP records. When a record has been reported incorrectly to HEIMS via HEPCAT prior to TCSI, a revision file needed to be created and submitted to correct the error. By updating the required fields within this screen, and adding a HEIMS Variation reason, revision number and revision date – these files will be included in a revision file when created in the reporting section of Paradigm. When a remission is to be reported to TCSI, the workflow to process that remission is different depending on whether the unit enrolment census date is prior to 01/01/2021 or is on or after 01/01/2021.
Mode of Attendance Code	E329 The Unit Enrolment's E329 value has been submitted upon creation using the Scheduled Unit E329. This field serves two purposes: overriding an existing E329 value and providing a default value when no E329 value is submitted.
Course Assurance Indicator	E619 VET ONLY that if checked, it will send a true value, else false. This indicates whether the student’s enrolment in the unit of study is the result of an approved VET Student Loans course assurance arrangement
HEIMS Revision Number	A sequential number that represents the order of the remission being adjusted
Variation Date	The date the revision file was created / sent to HEIMS for variation.
TCSI Unique Identifier	Information from TCSI once the record has been pushed successfully
TCSI Last Validated Status	TCSI-returned validated status the last time the record was submitted
TCSI Last Validated Date	The date the record was last validated by TCSI

View TCSI Record Section

The following is the information or data that you can view when you click the VIEW TCSI RECORD of the Unit Enrolment record

UID	When the VIEW TCSI RECORD button is clicked, it will download the values of the unit enrolment fields that are currently stored on the TCSI server
Discipline Code [E464]	VALUE: 010100 to 129999​
EFTSL	Unit Enrolment EFTSL Value
Unit of Study Census Date [E489]	Census Date of the Unit Enrolment
Unit of Study Code [E354]	The Unit Code
Unit of Study Commencement Date	Unit Enrolment Start Date
Unit of Study Outcome Date	Unit Enrolment End Date
Unit of Study Status Code [E355]	VALUE: 1-6
Unit of Study Year Long Indicator [E622]	VALUE: True/False

Associated Invoices Section

Field Name	Brief Description
Invoice ID	The system allocated number given to the invoice where this unit appears.
Invoice Item Sequence ID	The system allocated number given to the item number for this item on this invoice id.
Invoice Number	The system allocated number for the invoice where the line item for this unit enrolment appears.
Invoice Batch Number	The system allocated number given to all invoices created in the same batch.
OSHC Provider	Applicable if the student is an International Student and has an Overseas Student Health Cover (OSHC) provider set in the Course Enrolment level, see Add OSHC to a Course Enrolment Record
OSHC Commission Amount	Indicate the OSHC Commission Amount of the Provider applicable to the Unit Enrolment record
OSHC Invoice Id	Once the OSHC payment has been invoiced - the Invoice Id appears on this field
OSHC Invoice Item Seq Id	The specific Invoice Item Seq Id that relates to the Unit Enrolment fee

RPL Information Section

The RPL Information section is a way of recording an RPL directly in the Unit Enrolment record level. NOTE that recording RPL this way is applicable for internal use and is not reportable to the government. The labels on this section are also highly customisable, see Edit Labels

Field Name	Brief Description
RPL Provider	Select the HEP Provider
RPL Awarding Institutions	Free-text entry field to enter the details of the awarding institutions
RPL Awarding Qualifications	Free-text entry field to specify the awarding qualifications
RPL Awarding Units	Free-text entry field to enter the awarding units
RPL Awarding Dates	Specify the awarding date

Remote Identifiers Section

This section shows the details of Ids related to Paradigm's external integrations

Field Name	Brief Description
CRM Entity Type Id	applicable if you have CRM integration
CRM Entity Id	applicable if you have CRM integration
External Entity Type Id	applicable if you have external integration
External Entity Id	applicable if you have external integration
SMS Entity Type Id	applicable if you have SMS integration
SMS Entity Id	applicable if you have SMS integration
Remote SMS Entity ID	applicable if you have SMS integration