Add a Base Course
This page will provide you with instructions on how to add a Base Course record in Paradigm.
Last updated
Paradigm Knowledge Base
This page will provide you with instructions on how to add a Base Course record in Paradigm.
Last updated
A Base Course is the beginning of all course-related records in Paradigm. It contains all the information about the course that is relevant and required for all other records that proceed with it, e.g. Scheduled Programs, Course Enrolments, etc. Adding a Base Course record can be done in a lot of ways (depending on how your current course records sit contact us for the best possible solution). Refer to the Workflow section below for all the possible ways you can add base course records in Paradigm.
The workflows below aim to address the following business requirements:
Having a Course record that will serve as the single source of truth on the basis of offering the course
Defining once and inheriting the base information anytime, e.g. when adding scheduled programs
Creating a Base Course record directly in Paradigm using all the available fields, see Base Course record type for a list and description of all the available fields.
Creating Base Course records in the system efficiently in bulk or via system integration.
Prior to following the instructions below, the following are assumed to be true:
The Provider record in the system that owns or offers this course already exists
The role of an Educational Program Provider in the Provider record must also be assigned.
Refer to the Provider knowledge base article for the details.
There are various ways you can add Base Course records to the system. Choose from below the workflow that applies to your current business requirements:
Contact our Support Team to discuss more details on the requirements when adding Base Course records in bulk. The fields available when adding a Base Course record to the system can be found on the Base Course Record Type page.
If you know the Import Wizard menu, you can find the template and notes for importing Base Course records in the system here.
Refer to this documentation - Paradigm API Integration. Contact our Support Team to discuss more on this option further.
The instructions below only focus on manually creating a base course record directly in Paradigm.
BE ADVISED:
Before creating a new course, please ensure that the Course doesn't already exist in the system. Duplicate course records will cause issues within the system and when running government reporting.
To check for duplicates, navigate to Courses > Search and enter all possible search criteria about the course that you are about to create and click SEARCH COURSE, see Search a Base Course record.
If there are no duplicate records in the system, you can now proceed with adding the new course record. Choose Course > Add New menus on the side. This action will open the course page, displaying all fields—both required and optional.
Enter all the required fields and all the available information you have for this course.
NOTE:
Refer to the tables on this Base Course record type page for all the sections and fields required and optional with their description – which will guide/help you in adding a new Course record in Paradigm.
Take note of the following sections when filling out the details of the new Base Course:
Required and Recommended Sections for all Base Course records in Paradigm:
TCSI Reportable Course Required Sections:
AVETTMISS Reportable Course Required Section:
After filling out all the required and available information you have for that course, click the SAVE COURSE button.
With the Base Course record saved, note that IF it is a TCSI Reportable Course, also make sure that you add the following sections:
Refer to the Add a Campus File to a Base Course Record Workflow for the instructions in the below sections:
[OPTIONAL] If you want to add attachments to the Base Course record, refer to the Add Attachments to Course Records Workflow for the instructions.
If you are using the Scheduled Program feature, proceed to the Add a Scheduled Program Workflow.
After you have added the Base Course record, you can proceed to the Add Base Units Workflow for you to add all Base Unit records associated with the Base Course you just created.
